Population Selection Tips Diane Garvin Itawamba Community College dlgarvin@iccms.edu Phone 662-862-8106 MBUG 2005

Most Important Tip – Know Your Data Know the data fields, business policies and practices of the college. Example: If you want to find the number of female applicants, you need to know How an applicant is entered in Banner? How a person’s gender is entered in Banner? It takes time and experience to gain knowledge of the system. MBUG 2005

POPULATION SELECTION CONCEPT People in Database Selection Rules or Criteria Selected Population of Individuals who Satisfy Rules

THE SELECTED POPULATION May be used in letter generation. May be used in some Banner reports. Example: Student schedules May be used for “simple” reports. MBUG 2005

Examples General Person Recruiting Academic History Find the number of (or get a list of) person records with missing birth dates. Recruiting Find the number of (or get a list of) recruits from a particular high school. Academic History Find the number of students graduating with honors. MBUG 2005

Admissions Location Management General Student Accounts Receivable Find the number of applicants of a particular gender or ethnicity. Location Management Find the number of students requesting housing in a particular dormitory. General Student Find the number of students in a particular major. Accounts Receivable Find the number of students who have been charged a parking fine. MBUG 2005

Interactive Help Normally, a table corresponds to a block of a Banner form. Use Dynamic Help from the Banner form Put cursor on the data item Select Help, then Dynamic Help Query Field name is the column name MBUG 2005

Visualizing a Table Think of a table as a grid having rows and columns–similar to a spreadsheet. Each row of the grid corresponds to a record. Each column of the grid corresponds to a field in the record. MBUG 2005

A Simplified View of SPBPERS MBUG 2005

GLRSLCT MBUG 2005

Select Population Selection uses the SQL select statement. In a population selection you can select only PIDMs. (A Personal IDentification Master is an internal identification number that is created when person and non-person records are entered on SPAIDEN.) MBUG 2005

From The From clause indicates which table in the database contains the information being used in the selection. The From clause must include the table used in the Select clause. The From clause also must include any other table(s) involved in the Where clause. MBUG 2005

GLRSLCT MBUG 2005

Simple Steps GLRSCLT – complete and save the form. GLBDATA – Run through job submission. View results on GLIEXTR. Can be used in any job that has the population selection variables. MBUG 2005

GLIEXTR MBUG 2005

Dates are Funny Date columns have date AND time so you can’t select a date with ‘=‘. Use ‘>=‘ or ‘<=‘. MBUG 2005

Rules – In Takes the place of multiple OR rules. Enclose list of values with (). Separate with “,”. MBUG 2005

Rules – Like Wild card is required. MBUG 2005

Copy Population Selection On the second page of GLRSLCT. Can copy to a different application. MBUG 2005

Summary The most important tip is KNOW YOUR DATA The second most important is CHECK YOUR RESULTS The best way to learn is to do. Try some for yourself MBUG 2005