FY 17 Special Education Preliminary Budget Presented to the Grafton School Committee By Arnold Lundwall, Special Education Administrator November 24, 2015

Key Questions and Variables What are the budgetary needs for Grafton’s Special Education Department in Fiscal Year 2017? What are the key indicators requiring any changes in funding?

SE Budget Considerations Demographic Data  add bullets about move-in numbers for past 2 years (30 each year), preK in 2012: 6 half-day sections; preK now: 10-11 half day sections Programming Needs Personnel Transportation Therapeutic Services Out-of-District Placement Costs  bullet re: residential placement; move-ins; projected needs Demographics: Oct 1 Count: 544 SE students (510 in 2014). Of Note: 17.34% (of 3138 total students) Oct 2014 was 16.13% CB FY16: 334,104 from FY15 expenditures (FY14 was $307,903) – increase of $26,201 Grants: 94-142: projected FY17 = $387,122 # students move in to Grafton summer 2015 to present: 30 (same as last year) PreK Students: last year at this time: moving toward an 8th section. Currently at 10 sections and looking at an 11th for January 2016

Budget Line Review Projected Costs Variable Expenditures Tuition Transportation Contracted Services (Therapeutic)

SE 4-Year Trends Tuition FY17:, Occ ED, Mass Public, SE Private Day & Res, Collaborative: (16,820 + 100,892 + 1,388,410 + 260,335 = 1,766,457 – 334,104 [CB] = $1,432,353) DELTA: +$428,305 Transportation FY17: In District + OOD: $615,759 (395,700, + 200,059) DELTA: +44,836 PL 94-142 Grant offset: $387,122 Therapeutic FY17: Contracted Services, IA/Braille, Nursing: $593,182 (535,612 + 10,200 + 47,370) DELTA: +33,825 Overall Delta for these three categories: FY16 to FY17 = $506,966

Tuition: A closer look Total Budget Delta: +506,966 Total Tuition Delta: +428,305 (Combined delta for Transportation and Tuition: +78,661) WHY THE SIGNIFICANT RISE AS COMPARED WITH LAST FY? Student needs dictate specific, and sometimes intensive placement away from Grafton Two students will become Grafton’s fiscal responsibility next FY (pre-existing IEPs)

Comparison FY16 to FY17 Tuition FY17: Occ Ed, SE Public Day, SE Private Day & Res, Collab: 1,432,353 (16,820 + 100,892 + 1,388,410 + 260,335 – CB [334,104] = $1,432,353) DELTA: +428,305 Transportation FY17: In District + OOD: $617,759 (395,700, + 200,059) DELTA: -44,836 PL 94-142 Grant offset: $387,122 Therapeutic FY16: Contracted Services, IA/Braille, Nursing: $593,182 (535,612 + 10,200 + 47,370) DELTA: +$33,825 Total change: FY17 from FY16: +$506,966

Comparison FY16 to FY17 FY16 Budget FY17 Budget Delta Tuitions 1,004,048 1,432,353* +428,305 Therapeutic 559,357 593,182 +33,825 Transportation 570,923 615,759 +44,836 TOTALS  2,134,328 2,641,294 * CB offset of 334,104 +506,966 Tuition changes: student moving to residential placement (Perkins @ 278,763), 2 students move in with combined tuition of approximately 120,000 (TLCD Schol) plus projected OOD students (3 students with potential OOD costs of 203,320: students: LB @ Devereux [49,773], GD at Perkins Day [114,070], AD at Carroll [39,477])

FY17 Transportation Type FY16 Budget FY17 Budget Delta In-District 322,784 395,700 +72,916 Out-of-District 248,139 220,059 -28,080 TOTALS  570,923 615,759* +44,836 PL 94 – 142 offset *1,002,881-387,122= 615,759 In-District is going up because of increased need for specialized transportation and general rate increases each year. Budgeting to have one more in-district route next year. Some OOD routes will go up but the overall decrease in OOD transportation is do to student(s) going from day to residential and also we picked up a cost-share for one route.

Increased Costs Current: 10 sections PreK Each section = 7 SE slots (8 if waivers required) FY17: Anticipated growth to 12 or 13 sections OOD Placement Considerations OOD: 2 move-in students during FY16: no cost for this FY, but costs for next FY = roughly $120,000 for tuition alone. Transport for those two will be approximately 1/3 – 1/4 that cost. Other: residential placement at well over $275,000 plus 3 students potentially requiring OOD to the amount of approximately: $203,000 BSC needs: currently at 2.8FTE… more?

Requirements, Recommendations, Considerations Programming: PreK: space requirements, staffing Out-Of-District considerations Both Public and Private: stable trend Personnel Continued Professional Development / Support of District Initiatives First bullet: 11th PreK section (January 2016) plus needs : teacher, paraprofessionals, related services (therapeutic) Space requirements are becoming a concern at SGES and NGES. Use of a 3rd building (e.g.: MSES would be unwieldy) BSC caseloads: review of data: growth, preK in particular