Department of Student Services 2018 Budget Presentation February 16, 2017

“Our special education costs are visible, but our students with disabilities are often invisible”

Enrollment Circuit Breaker Reimbursement Out of District Mitigating Costs Transportation Extended Year Services Contracted Services Operational Costs Grants Future Considerations Conclusion

State Reporting Based on October 1, 2016 Enrollment 2013/2014 2014/2015 2015/2016 2016/2017 # of students receiving special education 307 295 303 318 District % of students receiving special education 16.3 15.8 15.7 16.8 State % of students receiving special education 17.2 17.3 17.4 * As of January 2017 340 students were considered to be receiving special education services. This includes 21 who were referred for an evaluation to determine eligibility

THIS NUMBER IS FLUID ALL YEAR LONG Enrollment Continued October 1 enrollment VS January enrollment 318 340* * Includes students who have been referred for an evaluation * Highest referrals after Winter break and February break * Not all students will be found eligible * Some students will terminate from special education THIS NUMBER IS FLUID ALL YEAR LONG CHIDLREN TURING 3 Move-in School Choice

Example of enrollment Fluctuations 2015 Data October 1st DESE data = 295 students receiving special education services End of the year report to DESE = 329 students receiving special education services Additionally, for the June 2015 are the following data: 24 students who were terminated from services 35 Referrals for evaluation 23 students not found eligible

Circuit Breaker FY Claim Amount Net Claim 14 15 $1,307,942 $607,680 Students Claimed Claim Amount Foundation Net Claim Reimbursement 14 15 $1,307,942 $607,680 $700,262 $525,197 (75%) 17 $1,334,030 $683,232 $650,798 $492,116 (73.5%) 16 $1,045,752 $587,216 $458,536 $348,691 (75%) $1,171,777 $685,440 $486,337 $344,067 (70%)

# of students projected Out of District - OOD Grade # of students FY 14-15 FY 15-16 FY 16-17 # of students projected FY 17-18 Elementary 4 1 Middle School 6 7 High School 8 5 Post-Graduation Total 13 11 16* 17/18 – 2 students experiencing significant mental health challenges, 1 residential student moved into the district.

Disabilities that are unique OOD Considerations “Move-In Law” Unforeseen Circumstances Disabilities that are unique

Intensive Program at HES Mitigating Costs Integrated Preschool Intensive Program at HES Intensive Program MS Program HS Post graduation 18-22

Amount Allocated to Grant Transportation FY 15 Actual FY 16 Actual FY 17 Budgeted FY 18 Budgeted Difference OOD Transportation $529,720 $532,350 $464,970 $543,748 $78,778 Amount Allocated to Grant $0 $151,000 $72.222 ($78,778) FY 17 transportation costs were shifted to the federal grant. Salaries were allocated to the appropriated budget as the grant was charging additional retirement costs for those salaries. This saved $18,000 Less will be applied in FY 18 to ensure maximum Medicaid reimbursement. Consultation will be allocated to the grant.

Extended Year Services (EYS) Required to prevent substantial regression Provides continuity of services for intensive special needs. FY 15 Actual FY 16 Actual FY 17 Actual FY 18 Budgeted Difference EYS $110,021 $95,468 $111,627 $114,001 $2,374 * Needs change each year depending on the number of students that qualify.

Medical/Therapeutic Services Contracted Services FY 15 Actual FY 16 Actual FY 17 Budgeted FY 17 to date FY 18 Budgeted Difference Medical/Therapeutic Services $115,834 $99,918 $136,679 $91,930 $125,289 ($11,390) Psychological $60,270 $41,022 $83,956 $25,279 $2,000 (81,956) Grants will offset these costs Needs may vary from year to year

Operational Costs FY 15 Actual FY 16 Actual FY 17 Budgeted FY 17 to date FY 18 Budgeted Difference Legal Fees $91,388 $48,038 $65,000 $2,468 $12,000 ($53,000) Testing Supplies $11,853 $12,988 $16,164 $2,916 $12,819 ($3,345) General Supplies $17,022 $19,817 $38,630 $14,351 $36,755 ($1,875) Textbooks/tech. $3,327 $1,434 $7,150 $1,244 $0 P.D. $3,645 $1,235 $14,000* $5,312 $7,000 ($7,000) * PBIS (Positive Behavioral Interventions and Support) initiative

Youth Opioid Prevention Grants Grant Purpose Amount Federal IDEA Provide eligible students with a free and appropriate public education $488,675 Improvement Grant Professional Development to improve effective implementation of the IDEA $15,850 Early Childhood Supports preschool activities $1,400 Secondary Transition Support systematic best practices for post school outcomes $9,000 Safe and Supportive Schools Anti-addition $15,000 9C cut Total $514,925 Competitive Grants Grant Purpose Amount Attorney General Pending award Youth Opioid Prevention $33,391

Team Chair for the Middle and High School Current Assessment Team Chair for the Middle and High School Currently School Psychologists are in that role Takes 50% of their time Prohibits effective work with students who have social/emotional/behavioral/mental health challenges

Strengths: Consideration: strong programs Low Out of District enrollment Effective use of consultants Consideration: Strengthen the infrastructure to ensure efficient and effective implementation of special education programs