Rotary District 9370 District Finance Proposed Budget 2017 - 2018

DISTRICT FINANCES RI pays for most of the costs of the DG, but District also needs to contribute to travel and rotary events District needs to cover some costs related to DGE training, AG Training & Club Presidents Elect (Poets) Some AG’s incur travelling costs to cover the areas within the district District Committees also need to operate efficiently and Admin costs are always there

BUDGET ASSUMPTIONS Accommodation allowance remains at R350 /night Membership based on 1,800 members average (over 90 clubs) Travel re-imbursement is currently R 2.75 per km and stays at this level for the budget year. Accommodation allowance remains at R350 /night District Conference contribution based on a per member allocation of R65 per member - no change

AG Training District pays for registration and accommodation for AG’s and Presenters Meals for own account Travel claim at R2.75 per km Presenters AG’s

POETS Registration fees – Clubs/Self Accommodation allowance of R350 p/n Travel claim – R2,75 per km Applicable to Club Presidents Elect Assistant Governors Presenters

Detailed budget for the year ending 30 June 2018

MEMBERSHIP ESTIMATE 1,800 (@ R 200 X 2) Income MEMBERSHIP ESTIMATE 1,800 (@ R 200 X 2) INCOME FROM SUBS @ 720 000 INVESTMENT INCOME 40 000 SPONSORSHIP / OTHER 23 000 TOTAL INCOME 783 000

AdminISTRATION 2018 2017 Audit Fees 14 000 6 000 Bank Charges 3 500 6 000 District Directories 12 000 13 500 District Office/ Sec 54 000 48 000 Insurance 11 000 11 000 District Council Meetings 35 000 35 000 ClubRunner / Go To M / Web 35 000 20 000 DG Selection 20 000 20 000 Induction Dinner 5 000 5 000 Other 11 000 16 300 District Admin Costs 200 500 180 800

PROG’S AND COMMITTEES 2018 2017 District committee meetings and expenses Club Extension 10 000 30 000 Membership 10 000 10 000 Public Image 10 000 15 000 RI Focus 10 000 10 000 Rotary Foundation 10 000 10 000 Youth 10 000 9 000 ROMEX 25 000 Other 2 000 1 500 Prog’s and District Committees 62 000 110 500

District Travel & Accom 2018 2017 District Governor 20 000 37 000 DG Elect 30 000 32 000 DG Nominee 10 000 11 000 Assistant Governors 44 000 42 000 Training Teams 10 000 10 000 AG Training 66 400 49 000 } POETS 161 200 115 300 } Travel & Accom 341 600 296 300

Rotary Events 2018 2017 COSA 5 000 20 000 DG International Travel 20 000 20 000 GETS 55 000 50 000 District Conference 117 000 120 200 Total Rotary Events 197 000 210 200

Total Expenses 2018 2017 Administration 200 500 180 800 2018 2017 Administration 200 500 180 800 Prog’s and Committees 62 000 110 500 District Travel & Accom 341 600 296 300 Rotary Events 197 000 210 200 TOTAL EXPENSES 801 100 797 800

(Inclusive of the investment income) BUDGET FOR THE YEAR INCOME 783 000 EXPENSE 801 100 Deficit for the year -18 100 (Inclusive of the investment income)

DISTRICT DUES Proposed dues (2017/18) R 400 p.a. (R 200 x 2) Dues (2014/15) R 370 per annum Dues (2015/16) R 370 per annum Current dues (2016/17) R 390 per annum (R 195 x 2) Proposed dues (2017/18) R 400 p.a. (R 200 x 2) % Increase 2.6 %

CLAIM FORMS Claim forms for AG training and POETS (travel and accommodation) where applicable must be submitted To the district treasurer Within 30 days of the event concerned Forms are available at poets from treasurer or secretary

Cost of Rotary Membership ANNUAL FEES PAYABLE District Dues R 400 Rotary Africa Subs Estimate R 310 (Electronic option cheaper) RI dues ($61.50 @ +-14.0) Approx. R 860 1570.00 Direct Cost of Rotary Membership

Administration bank accounts with Nedbank Signatory list to include: DG/DGE/DT/DRFC/iPDG All funds except Youth Exchange Programme (YEP) to fall under District Treasurer YEP to report into finance committee Monthly reporting to Fincom

WHERE TO PAY DUES Pay At Send to District Dues Nedbank Limited Tony Swift + AG Rotary Africa Nedbank Limited Sharon Robertson + AG RI dues HSBC – electronic Your AG At prevailing exchange rate Nedbank – cheque/cash

DISTRICT TREASURER Tony Swift Contact Details tony@chicory.co.za RC KENTON ON SEA Contact Details Email tony@chicory.co.za 082 495 4770

THANK YOU

QUESTIONS DISCUSSION !