Going Paperless November 14, 2013 Lea Beeken Supervisor, Edmonton Public Schools.

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Presentation transcript:

Going Paperless November 14, 2013 Lea Beeken Supervisor, Edmonton Public Schools

Digital Student Record About Edmonton Public Schools: 80,000+ students 200 schools ~14,000 users of the digital student record Access tied to roles System was a point forward deployment starting September 2008

Content for the system Uploads of digital documents (progress reports, individual student plans automatically from Student Information System) Intake of documents from Provincial government Scanning of parent provided documents

Current State ~1,000,000 documents ~1.2 million folders No paper added to record in the 2012-2013 Paper records “retired” in 2013-2014

What’s Next? Don’t stop now!!!

The Problem with a Provincial Record is…. How do you transfer the a digital record between school jurisdictions? When everyone else is using paper files?

Student Record Request System Demo:

Cost of transferring paper records

Summary of Lessons Learned For our successful implementation Build your case Keep digital digital Make it LESS work Fix a specific pain point Use the power of work flow Point forward http://prezi.com/kmnv7b_pip-z/edit/#1_1070706

Questions?