Giacomo Somma Project coordinator P4ITS Meeting #10 Giacomo Somma Project coordinator

Welcome!

Participants list Excused Benef. number Benef. short-name First name Family name 1 ERTICO Giacomo Somma 2 NDR Lasse Stender 3 ATE Bianca Kapl 4 ASFINAG Bernhard Jelinek 5 VL Jozef Cannaerts 6 VIGO Antonio Vivero Manuel Monroy 7 CTAG Jose Manuel Martínez 8 FTA Kari Hiltunen 9 VTT Johan Scholliers 10 HBMO Melinda Mátrai 13 LIST Christophe Feltus 14 ITS Sweden Christer Karlsson 15 LIGURIA Jacopo Riccardi Silvia Risso 16 OHLC Emilio Cacheiro Excused 11 ITS Bretagne Imad Fhail 12 VERONA Bruno Pezzuto 17 TOPOS Jean-Philippe Méchin

Meeting objectives and agenda

P4ITS objectives (last period) Overall project objectives Mutual learning and training Set up an external consultation process Raise awareness on PPI in C-ITS purchasers Propose key recommendations (guidelines) for PPI in C-ITS Consolidate P4ITS into a sustainable longer-term network Specific WP6 objectives (M25 – M30) Finalise recommendations Decide on the need and conditions for the continuation of the network

WP6: Final recommendations and continuation framework WP6 objectives (M25 – M30): Finalise recommendations Decide on the need and conditions for the continuation of the network Task 6.1 - Network recommendations Network meeting # 9 (19-20 January 2016, Brussels, Belgium) Reach a common position on some topics and propose some recommendations, based on draft doc; The network recommendations: Target Group(s): addressed to themselves (as procuring authorities), to a specific type of external stakeholders (e.g. industry suppliers) or to the community at large; Rationale: be specific, realistic and support the deployment of C-ITS through wider use of PPI approaches. PPI will be presented in a critical way, with advantages and disadvantages, and in the context of the different tools supporting C-ITS deployment, with areas where PPI is more adequate than other tools. Format: short deliverable, easy to communicate on; attractive format for a wide dissemination is expected. Task 6.2 - Network continuation Network meeting # 10 (5-6 April 2016, Vigo, Spain) Decide whether the network will continue its activity after the end of the project : YES or NO, format, objectives in a wider context (pilot deployment projects, readiness of the C-ITS market, number of PPI cases undertaken in Europe, implementation of the new public procurement directives, etc.) If YES, sign a letter of commitment, highlighting the main objectives of the follow-up network, potential format of the network, its sources of financing (e.g., subscription based) and its terms of reference.

Agenda of P4ITS Meeting #10 Day 1 – Tuesday, 26 April 2016 13:30 Arrival of the participants 14:00 – 14:10 Opening and welcome 14:10 – 14:30 Meeting objectives and agenda Network management and status overview 14:30 – 15:30 Session 1: Review of draft D6.2, including graphical outline Round table on contributions & feedbacks provided / missing 15:30 – 16:00 Coffee break 16:00 – 18:00 Session 2: Finalisation of: Chapter 2 - The definition of PPI and the context of C-ITS Chapter 3 - Legal aspects and framework for PPI 19:30 Network dinner

Agenda of P4ITS Meeting #10 Day 2 – Wednesday, 27 April 2016 8:30 Arrival of the participants 9:00 – 11:00 Session 3: Finalisation of: Chapter 4 - PPI for C-ITS: experiences, barriers and opportunities Including examples on existing cases of innovative C-ITS solutions developed / deployed in national / EU projects and C-ITS platform (phase 1 outcomes & phase 2 plans) 11:00 – 11:30 Coffee break 11:30 – 13:00 Session 4: Discussion on PPI enablers & key points for a concerted approach that can have a positive impact for the market deployment of cooperative ITS Including advantages and disadvantages of using PPI in the context of different tools supporting C-ITS deployment, with areas where PPI is more adequate than other tools 13:00 – 14:00 Lunch 14:00 – 16:00 Session 5: Chapter 5 - Ways forward for PPI in the field of C-ITS 16:00 – 16:30 16:30 – 17:30 Session 6: Discussion on after-project life continuation: yes/no - if yes: objectives, format, plans and funding opportunities, ToR, commitment letter. 17:30 End of the meeting

Network management status overview

Actual / planned submission date Deliverables Deliverable No. Deliverable name WP No. Nature Dissem. level Due delivery date Actual / planned submission date D1.1 Network quality plan WP1 Report CO M3 M13 D1.2 Year 1 progress report PU M14 D1.3 Year 2 progress report M25 M26 D1.4 Final report M30 D1.5 Project factsheet Other M2 M5 D1.6.(0 to 9) Quarterly Progress Report M4, 7, 10, 13, 16, 19, 22, 25, 28, 30 M5, 9, 11, 13, 16, 19, 21, 26, 29 D1.7 Draft standalone webpage D2.1 Network topics description and work plan WP2 M6 M10 D2.2 New partners application process D3.1 WP3 meetings proceedings WP3 M12 D3.2 Discussion paper M15 D4.1 WP4 external meetings proceedings and feedback WP4 M18 M21 D4.2 Updated network topics description and work plan Cancelled D5.1 WP5 meetings proceedings WP5 M24 D6.1 WP6 meetings proceedings WP6 D6.2 Final guidelines/recommendations D6.3 Letter of commitment for the network continuation (if agreed by the network members) D7.1 Communication plan WP7 M7 D7.2 Network website M9 M3 (report M13) D7.3 Network leaflet M11 D7.4 Final event M23 (report M26) D7.5 Network compendium Renamed: WP2 meetings proceedings

Milestones Milestone No. Milestone name WP No. Achievement Planned date Actual date Leads to M1 Project confirmed WP1 Grant agreement signed M0 Start of the project Opening of WP1 and WP2 M2 WP2 end WP2 Agreement on key topics and work plan M6 M7 End of WP2 Start of WP3 M3 WP3 end WP3 Invitation sent to external stakeholders, with the discussion paper enclosed M13 M15 End of WP3 Start of WP4 M4 WP4 end WP4 Agreement on the 2nd analysis phase work plan M18 M19 End of WP4 Start of WP5 M5 WP5 end WP5 Draft guidelines internally circulated M24 M25 End of WP5 Start of WP6 Network continuation WP6 Go/no go decision on the continuation of the network M30 Set-up of a sustainable network following the project / end of the network activities Project completed Final review successfully passed M31 Finalisation of reporting and closing

Second Annual Review Main outcomes: Excellent progress Consortium well working during meetings, although few partners did not attend some meeting the coordinator was convincing that all partners strongly contributed to the work, reports and review Despite limited resources, capability to produce valuable outcomes and intangible benefits in terms of knowledge, know-how, mutual learning, awareness raising, with strong focus on its objectives External consultation run methodically and efficiently, and has brought valuable information PPI flowchart well defined and considered useful for public authorities Recommendations scalable to the pan EU level as well as down to local city level, usable by practitioner as well as supplier, to be disseminated widely Excellent project management, on time, well organised and proactive, with progress indicators on track Three public bodies joined as associated partners are measure of success to build a longer term network Recommendations: Involvement of industry suppliers to gather their feedback and consider entire innovation ecosystem

Final Progress Report & Review Final Report: Simplifications on financial aspects for lump sum Thematic Networks: No definition of eligible costs No actual cost reporting No justification of costs No provision of certificates No budget transfers Only coordinator financially validated Technical report: Contractually due to the EC within 60 days after the end of reporting period (30.07.2016) …but to be submitted at least two weeks prior to the Review (09.06.2015) Report prepared by coordinator and distributed to partners end- May 2016 for review / approval by all partners until Monday, 6 June 2016 (at the very latest) Review: Duration: half day Participants: Coordinator (delegated by all partners), EC project officer, two external reviewers Thomas Zunder Eleni Lianou Agreed date & venue: 23 June 2016,09:30-13:30, DG CNECT premises BU25 0/S03

P4ITS conclusion / way forward

Expectations & contributions for continuation CTAG & VIGO: good learning, C-ITS focus, OK to continue provided there are funding opportunities. VTT: good learning, funding needed to continue, need to see benefit and go from high to practical level to be able produce best practices for daily work of Finnish procurers. LIST: new partnership to investigate & provide procurement tool to support the PPI tendering and select the best solution; funding opportunity could be MG6.1-2016 (not a PPI call), interest by city of Tampere. OHLC: interest to continue, but need to define the right framework. ATE: good network, good dynamics, interest to continue collecting best practices examples to create a body of knowledge on PPI (funding needed, CSA?), but not to go for actual joint procurement action for now EARDA: learning phase for change management, stage-1 PCP proposal submitted, but not sure about continuation due to company re-organisation in the near future. VL: good networking partnership; no continuation due to re-organisation; Flemish innovation agency could be right partner; push to address procurement aspects in WG in the EU C-ITS platform (knowledge creating / sharing). Send them final recommendations deliverable. Set up an EU project to work as WG in EU C-ITS Platform (like the EIP  European ITS platform, follow-up of EasyWay project, now EIP+ and soon EU-EIP, funded by H2020 and CEF)? NDR: good common understanding achieved on “flexible thinking” about PPI / procurement, hoped to have more legal/procurement expertise in the network  learning limited on these aspects; very positive about continuation with another EU project to provide legal advice on flexible framework to allow C-ITS deployment. ITSB: set up training programme / promotion as next step? Agree with VTT & LIST. ITSS / STA: good learning, continuation to be considered depending on focus (procurement vs. ITS). TOPOS/CEREMA: re-organisation after ITS WC might lead to terminate TOPOS, so possible continuation as CEREMA. CEREMA’s continuation in P4ITS depends role in EU-EIP, where CEREMA is partner and on policy level decision. Indeed a national WG will be set up in coming months to define guidelines and create software for public procurers for implementing new French procurement law. VERONA: support VTT proposal, but need to see possibility of follow up due to entity reorganisation. LIGURIA: support VTT proposal, but feasibility depending on legal frameworks developed at national level, which can be a barriers to common approach (depends on policy level decision). ERTICO: challenge as coordinator to elaborate on legal, procurement, ITS aspects, but good value to work with P4ITS network; a different project structure could have facilitated the work and the contributions of each partner (e.g., vertical axes for specific legal, ITS, etc. aspects and horizontal axis to bring everything together; need to seek EU funding opportunities where VTT proposal for continuation could fit in, provided that this coagulates interest of the ERTICO partnership.

H2020 funding opportunities P4ITS towards a sustainable longer-term network (new partners, funding opportunities, etc.): MG-4.4: CSA on urban transport deployment, 2M€, 26 Jan 2016 Proposal submitted by ERTICO partnership ICT-34: PCP on ICT based solutions for any area of public interest, 4 M€, 12 Apr 2016 Declined invitation to join a proposal ICT-33: 4 M€ for (a) and (b) together, 25 Apr 2017 (a): European wide networks of public procurers preparing future PCPs or PPIs in any area of public interest that requires ICT based solutions (b): European wide networks of competence centers on innovation procurement EC invitation: any ideas for new PCPs or PPIs arising from your project? Contact relevant COM service – prepare for PPI after your PCP Horizon 2020 WP2018-20 consultations started: reply to the survey that consults procurers about their interests in future PCPs/PPIs PCP actions: co-finance (90%) actual procurement cost for joint PCPs + coordination costs PPI actions: co-finance (35%) actual procurement cost for joint PPIs + coordination costs CSA actions: co-finance (100%) only coordination costs e.g. procurer networks preparing future PCP/PPI