4.4 Procurement by grant beneficiaries EUROPEAID/121737/D/SV/RO - Training in Project Cycle Management, Procurement and Contracting of Pre-Accession Projects and Management of EU Structural Instruments 4.4 Procurement by grant beneficiaries

Procedures: beneficiary and partners should respect the rules prescribed in Annex IV of contract The Commission will carry out ex-post checks on the compliance of grant beneficiaries with these rules

How to ensure that?? Work in groups defining the methods how: to help beneficiaries to fulfil those rules? to control beneficiaries whether they are proceeding in the right way?

4.5 Modifications to the grant contracts

Addendum - Notification Grant contract modifications require a formal written addendum to the contract Minor changes, changes of address, changes of bank account and changes of auditor may simply be notified in writing by the grant beneficiary to the Contracting Authority

General principles requests for grant contract modifications should not automatically be accepted must not have the purpose or the effect of making such changes to the contract as would call into question the grant award decision or be contrary to the equal treatment of (look at the Evaluation report) can only be modified within the lifetime of the contract maximum amount of the grant may not be increased. modification extending the performance period-such that implementation and final payments can be completed before the expiry of the financing decision requests for contract modifications to grant contracts must be made allowing an adequate time-limit for the addendum to be signed before the modifications are intended to enter into force!

GC Article 9 - Amendment of the Contract the Beneficiary must submit request to the Contracting Authority one month before the date on which the amendment should enter into force however, where the amendment to the Budget or Description of the Action does not affect the basic purpose of the Action and the financial impact is limited to a transfer between items within the same main budget heading, or a transfer between main budget headings involving a variation of 15% or less of the amount originally entered (or as modified by addendum) under each relevant main heading for eligible costs, the Beneficiary may apply the amendment and inform the Contracting Authority accordingly in writing. This method may not be used to amend the headings for administrative costs or the contingency reserve.

4.6 Monitoring of project implementation

Tools & methodologies 2 questions: What can be the methods of CA to ensure that projects are implemented in line with the contract? 2) What is the main purpose of each method?