NSTec - Incorporating Operating Experiences into Work Processes Presented by: Kelly Pavalko November 3, 2016

How Does NSTec Integrate OPEX into Work Processes? Project Management Assessments Issues Mgmt/caWeb Vulnerability Analysis Procurement Process Our LL/Best Practices OPEXShare Front Page Articles InSite SharePoint Site DAC Calls Pre-Job Briefs Work Planning OPEXShare is the most important tool that helps us locate operating experience to incorporate OPEX into NSTec work processes.

Integrating OPEX into Processes Using OPEXShare History NSTec started using OPEXShare 11/2014 At that time it contained 4,000 articles; currently, it holds over 8,000 articles OPEXShare identifies and shares via email OPEX at NSTec Subscriptions Reports

Integrating OPEX into Processes Articles viewed

Encouraging the Workforce to Use OPEX through Communications

Encouraging the Workforce to Use OPEX through Communications - InSite SharePoint Site

Encouraging the Workforce to use OPEX through Communications - Daily Awareness Call Sharing with employees can cascade down through the troops.

Integrating OPEX in Work Planning/Pre-Job Briefs _ work planners are graded on OPEX they place in a work package points are deducted if it is not relevant.

Integrating OPEX in Project Management Planning Phase Review past OPEX and Projects Goal is to identify past successes to repeated and past challenges to avoid Incorporation of OPEX in the planning process is to enhance the chance of success Execution / Closeout Phases Identify and document OPEX Provides input to future project planning activities

Integrating OPEX in Assessments OPEX is used to develop assessment lines of inquiry Identified OPEX that may have similar conditions at NSTec Laser Safety assessment used OPEX LL-2015-LLNL-22 from LLNL to identify the same inadvertent use of different safety glasses. In the management assessment report, an OFI was recommended to prevent a similar incident from occurring

Integrating OPEX with Issues Management Why integrate LL and issues? The majority of shared Lessons Learned come from issues we have entered into the Issues Management System (caWeb) Reviewing OPEX articles may provide an issue to enter into caWeb to take preventive action When it is uncertain how widespread an issue might be, we use an LL to share information with others to help address the potential Extent of Condition

Integrating OPEX into Work Processes Vulnerability Analysis Performing a Vulnerability Analysis on OPEX is an option at NSTec U.S. DOE Office of Environmental Management, WIPP Accident Investigation Report (AIR) distributed throughout the NVE U1a Complex performed a vulnerability analysis based on the WIPP AIR Citations of identified weakness were extracted from the accident investigation report Analyst compared NSTec’s Process and data to the identified weakness Risks or Program and Performance Vulnerabilities were identified Reference to existing issues or new issues were created to track mitigation strategies

Integrating Procurement with OPEX OPEXShare has recall information on products. We can contact Procurement to perform a search on items at NSTec and take them out of service if NSTec has purchased any of them.

OPEX Health Hazards of Prolonged Sitting Since the 2014 U.S. DOE article, 108 standing workstations have been installed at NSTec An article was published in One Voice (March/April 2016) to highlight standing during meetings

Sharing Lessons Learned and Best Practices

OPEX Work Planning Heat Stress Pesticide Safety significant

NSTec Points of Contact QUESTIONS? NSTec Points of Contact Fran Ito 702-295-2546 Performance Assurance Manager Jason Prestridge 702-295-0693 Issues Management Manager Kelly Pavalko 702-413-2705 NSTec OPEX Program Coordinator