Contact Reports How Do “You” Do Them? Only “You” Can Prevent “0” Contact Reports Operations Meeting January 28, 2016 wpchild@gmail.com 801-558-7475

To select a unit, put unit number in this box, “603”, This is what you see when you select a District as a District Commissioner If you select a unit, you will only see the 4 or less Units in the charter Search To select a unit, put unit number in this box, “603”, and select the light colored round button to the right

Unfortunately, this is what some of our units look like! 603 Unfortunately, this is what some of our units look like! No assigned commissioner No contacts have been recorded Have contacts been done by Unit Commissioners, ADCs or ACCs and not recorded?

Entering a Contact Report In Commissioner Tools, navigate to the Unit you wish to do a report on Select “New Contact “ Select “Type of Contact”- Unit Meeting default -asterisked fields required Select “Date of Contact” (Can load a date in the past) Select “Unit health” – choose “declined, improved or unchanged” Select either: “Detailed Assessment”- twice a year “Simple Assessment” – monthly or regularly Simple Assessment - Fast and simple way to record a unit contact Record concerns and/or positive ideas discussed Complete an “Assessment” with every contact Value of Assessment – measurement & feedback “Performance Improves When Performance is Measured and Feedback Given”

Unit Committee/Leader Meeting Unit Key 3 Unit Activity Unit Meeting Unit Committee/Leader Meeting Unit Key 3 Unit Activity Unit Parent Meeting Other Training and Membership Planning and Budget Membership Program Volunteer Leadership Unit Priorities and Other Details Unit health declined Unit health improved Unit health unchanged

Completing a Simple Assessment Select “Overall Assessment Score” 1-5 in half point increments Click on “Score” you desire to give the unit Select “Comments Box” Enter information on how service plan is being implemented Special needs Good ideas General observations Other relevant information Select “Save and Complete Contact” This completes a Simple Assessment System will return to Unit Screen Notice Health Score in Upper Right Hand Corner

Indicates change since last assessment Indicates Simple Assessment Previous Assessment

Summary www.scouting.org/scoutsource/Commissioner/tools.aspx - www.facebook.com/CommissionersoftheBoyScouts of America Training on Unit Assessments and Service Plan Commissioner Tools training on YouTube Entering a Unit Contact Simple Assessment The Detailed Assessment Unit Service Plan Unit Assessment Scoring Why Build a Unit Service Plan Many other on line training courses Goal: Do One Contact a Month