E-Publishing at CERN: the life of an electronic document J.-Y. Le Meur CERN, ETT/DH

Questions What’s a document today ? What do we try to do with it ? What can be its life cycle ? What does it cost, to us and to you ? What we would certainly like...

A Document today: Meta Data Meta-data Data Abstract Report Number Publication info US MARC Date 1- Title (URLs) Authors Keywords LateX Word FrameMaker HTML PostScript PDF ... Data Meta-data Manual Book Photo Video 2- Article Report Preprint Writeup Note Proceeding Minute Link To: all documents it refers to (and more) URLs Identifiers 3- Linked From: all documents it is cited by (and more) 4- Calls to Databases

Document cooking: Meta-data Data Link To Linked From Searchable Browsable Catalogued Indexed Readable Printable [Searchable] Data Converted Stamped [Indexed] Quoted documents Related documents Docs from same author [Conference] [Publisher] ... Direct Indirect Link To Back Searching References Other databases Linked From

Document life cycle: Revision Peer Review Approval Author Official CERN document (stamped) CERN Non official CERN document Subscribe & archive Send for publication Review Publishers Revision Published Document Approval

The four costs at CERN: Document creation Document reviewing Evolution ?... Persist Move Disappear Document creation Document reviewing Journal subsciption Journal/preprint archiving 100% x% y% y% x% x% y% Will these costs remain in the electronic age ?

Wishes to publishers: Electronic procedures for submission (easy forward of scientific notes) Backwards electronic collection: retrospective digitalisation Linking ! Provide us with publication information related to preprint number Make us possible to link to you from the publication information: name - volume/year - page/issue