Presented by Freddie Foulds & Heather Ewington 15 May 2016 Embedding OA @ Durham Presented by Freddie Foulds & Heather Ewington 15 May 2016

Communication key Clear messages to Authors & Administrators Responsibilities lie

Repository Team not part of that conversation Authors should know when paper accepted Repository Team not part of that conversation Our Author not Corresponding Author?

Responsible for finding out when paper accepted And getting hold of manuscript Return favour next time

Create CRIS record Include acceptance date Upload manuscript

Simple instruction leaflet

Monthly publication lists What’s been deposited & what hasn’t

Well-organised Author Request pre-submission journal check

REF exception? Keep to minimum Exploring ways to record data

New CRIS & repository Re-design opportunity Collect now-needed data Compliance-monitoring shared responsibility

GOLD Workflows Communication Reporting Image from Flickr Creative Commons, tao_zhyn (CC-BY). Available at http://www.flickr.com/photos/tao_zhyn/442965594/in/photostream/

Workflows Guidance Funding requested at submission

Request for funding Internal checks Images from Wikimedia Commons (Public Domain) and FreeFoto.com (CC-BY-NC-ND), available at http://www.freefoto.com/preview/04-28-2/One-Pound-Coins

Tracking APC commitment and expenditure: Spreadsheets Barclaycard Spend Management

Payment usually via card Follow up with checks Images from Wikimedia Commons (Lotus Head - CC-BY-SA) and Flickr (AJC ajcann.wordpress.com – CC-BY-SA), available at https://en.wikipedia.org/wiki/Payment_card#/media/File:Credit-cards.jpg and https://www.flickr.com/photos/ajc1/9568156463 respectively.

Communication Meetings Email Workshops Training Web Image posted to Flickr by GhoztTramp at https://flickr.com/photos/73993263@N06/15390041831 (CC-BY-SA)

Email – primary mode of contact Face-to-face meetings – PIs and new researchers

GOLD GREEN Reporting Good overview: Tracked expenditure Springer RSC vouchers etc… Less clear: Web of Science Research Fish Repository GREEN …but currently c. 89% compliant*

Spreadsheet compiles data: Non-compliant articles flagged – authors chased. Compliance has risen in response.

Moving forward… New CRIS - Workflows may change Increased advocacy and communication Strengthen reporting of Green route