Shared Repository project in Japan 西日本図書館学会　　文献情報処理研究会（韓国） 国際交流発表会　2008.11.15 Shared Repository project in Japan Misumi Taro misumi@jm.kj.yamagata-u.ac.jp Information service team Main Library Yamagata University

Do you know Yamagata?

Yamagata is here!

Yamagata University 5 Faculty Faculty of Literature and Social Sciences Faculty of Education,Art Science Faculty of Science Faculty of Medicine Faculty of Engineering Faculty of Agriculture 8112 Students, 1316 graduate school students(2007/05/01) 1834 Staff

IR Institutional Repositories

Definition.1 digital collections that capture and preserve the intellectual output of university communities Crow, Raym. “The case for institutional repositories: a SPARC position paper.” 2002 Crow, Raym. “The case for institutional repositories: a SPARC position paper.” 2002)

Definition.2 set of services that a university offers to the members of its community for the management and dissemination of digital materials created by the institution and its community members Lynch, Clifford A. Institutional repositories: essential infrastructure for scholarship in the digital age. ARL Bimonthly Report. 226, 2003

IR flow University Repositry System Ｗｅｂ Server Library members contents metadata contents Repositry System Library System administration Metadata administration Copy right management Material digitalization Metadata register Contents upload metadata register Ｗｅｂ Server Contents Contents upload Paper, education material,software,experiment data, letter,report etc contents contents members University

NII University IRDB analysis JAIRO CiNii IRDB Repositry System harvesting Repositry System metadata register members University

IRs in the world http://www.opendoar.org/

NII’s Institutional Repositories Program http://www.nii.ac.jp/irp/en/

CSI's project the Cyber Science Infrastructure Next-Generation Science Information Network： SINET3, University Public Key Infrastructure：UPKI for sharing information and securing information access in universities, Grid Middleware for high performance computing：NAREGI Next-Generation Scholarly Information Infrastructure http://csi.nii.ac.jp/

Next-generation Academic Information Infrastructure http://www.nii.ac.jp/content/en/about/

JAIRO http://jairo.nii.ac.jp/en/ Japanese Institutional Repositories Online launched at October 22, 2008(test open) http://jairo.nii.ac.jp/en/

Content growth http://jairo.nii.ac.jp/en/

DRF http://drf.lib.hokudai.ac.jp/drf/

DRF Digital Repository Federation 85 universities and research institutes (October 2008). Promotes Open Access and Institutional Repository in Japan. DRF is based on one of the CSI projects, managed by Hokkaido University, Chiba University, Kanazawa University and Osaka University. DRF holds some project, and ShaRe is one of them.

ShaRe

= Shared Repository

Image the Colourful IR in one system ShaRe http://www.lib.hiroshima-u.ac.jp/share/share.html

ShaRe Promotes open access by supporting the construction of shared repositories. Develop some system and operational models for shared repositories and hold workshops to share knowledge and experiences. Based on CSI projects Main host:Hiroshima Univ. Sub:Okayama Univ.

IR Number in Japan Very few

Ｉt‘s difficult for small institute to manage ＩＲ! Why ShaRe? Ｉt‘s difficult for small institute to manage　ＩＲ!

Similar to dCollection Hosting System ? Please teach me! Maybe dCollection advance to ShaRe! It’s not compliment.

Workshop DRF/ShaRe-Hiroshima DRF/ShaRe-Yamagata Share the Knowledge! the first Workshop was hold at Hiroshima University on 29-30 Octover, 2008(Cooportate with DRF). DRF/ShaRe-Yamagata the Second Workshop will be hold at Yamagata University on 11-12 December, 2008. Share the Knowledge!

2 Shared Repositry has launched, several repository are prepared.

3-1.YouCampusRepositry http://repo.lib.yamagata-u.ac.jp/

YouCampus “You Campus” is the University consortium in Yamagata prefecture. It was established in April, 2004. Aim is the enhancement and the development of the higher education of a Yamagata Prefecture, to use intellectual resources of each university effectively, and to contribute to the local society. You means “You” and “Yamagata Open University.

Academic Information section ・It was proposed to establish by Ymagata University Library ・Section’s Aim You Campus Repository Supporting the digitalization of departmental bulletin.

Yamagata University‘s task Management Yamagata University‘s task Server administration,content digitalization, contents uploading, make metadata, and prepare for harvesting.. Other Participation organization only need to do Copyright processing and send the material to Yamagata University

Eeasy way for memeber! ...hard way for Yamagata University…

System The software is DSpace . Server is hosted at Yamagata University Library. System set up cost are paid by CSI, running cost are paid by YouCampus

3-2.HARP http://harp.lib.hiroshima-u.ac.jp/

HARP HARP is the project of building and sustaining a shared repository with national, public, and private University libraries in Hiroshima Prefecture. October 2006, HARP became　an official project of the Hiroshima Association of University Libraries (HAUL). HARP plan to launch shared repository in April 2008 with 13 university libraries.

HARP model 1) A member of　HAUL is required to participate in our repository. The membership fee is about 30 thousands yen　(273USD) per year (It is a case of 13 institutions. The fee changes depending on the number of　partner institutions) 2) Repository server is hosted at Hiroshima University Library. Partner　institutions can deposit their content. 3) Partner institutions can share knowledge and experiences　of IR through the mailing list and regular workshops of Shared Repository Committee, HAUL.A member of HAUL. Partner Institutions can join or leave anytime.

HARP organization

System The software is DSpace . HARP server is hosted at Hiroshima University Library. System running cost including server maintenance and reserve for replace are shared by partner institution

3-3.Under Planning Saitama XooNIps Okayama EPrints Yamaguchi DSpace Nagasaki DSpace

Yamagata Model and Hiroshima Model Server Main Univ. Advisement Server Administration Contents management Copyrightprocessing Harvesting Hiroshima Hiroshima Univ. HARP’sMember By Institute Yamagata Yamagata Univ. YouCampus’s Member By Server Yamagata “hosting” Hiroshima ”share”

Number of Library Staff Yamagata Prefecture 山形大中央 山形大工 山形大医 山形大農 山形県立保健医療 東北芸工 東北公益文化 米沢女短 羽陽学短 山形短 鶴岡高専 10people 5people 1 people Hiroshima Prefecture 広島大中央 広島大東 広島大西 広島大医 広島大東千田 広島大市立 尾道大 県立広島大学情センタ 県立広島大庄原学情センタ 県立広島大三原学情センタ エリザベト音楽大 呉大　坂 呉大　郷原 呉大　阿賀 日本赤十字広島看護大 比治山大 広島経済大 広島工業大 広島国際学院大本 広島国際学院現代社会学部 広島国際大 広島修道大 広島女学院大 広島文教女大 福山大 福山大薬 福山平成大 安田女大 近畿大工 海上保安大学校 福山市立女子短 山陽女子短 鈴峯女子短 広島国際学院自動車短大部 広島文化短 呉高専 日本の図書館2007(日本図書館協会編)、専従職員数より作成

To construct a sustainable IR, it’s necessary  to Select a Model fit for the prefecture condition .

Conditions are different and are changing .

How share the cost and task? How identify the institute? Problems How share the cost and task? How identify the institute?

OAI-PMH http://repo.lib.yamagata-u.ac.jp/dspace-oai/request?verb=ListRecords&metadataPrefix=junii2&from=2008-04-01&until=2008-10-30&set=hdl_123456789_3893 Metadata’s format=junii Register_date=2008/04/01-2008/10/30 Collection’s handle=hdl_123456789_3893

Reseponse

XML data <OAI-PMH xsi:schemaLocation="http://www.openarchives.org/OAI/2.0/ http://www.openarchives.org/OAI/2.0/OAI-PMH.xsd"> <responseDate>2008-11-11T09:05:19Z</responseDate> − <request metadataPrefix="junii2" until="2008-10-30" verb="ListRecords" set="hdl_123456789_3893" from="2008-04-01"> http://repo.lib.yamagata-u.ac.jp/dspace-oai/request </request> <ListRecords>

Metadata format=junii2 XML data(2) <record> <header> <identifier>oai:repo.lib.yamagata-u.ac.jp:123456789/3894</identifier> <datestamp>2008-04-09T16:00:22Z</datestamp> <setSpec>hdl_123456789_3893</setSpec> </header> <metadata> <meta xsi:schemaLocation="http://ju.nii.ac.jp/junii2 http://www.nii.ac.jp/irp/info/junii2.xsd"> <title>やわらかな夜</title> <alternative>ヤワラカナ ヨル</alternative> <alternative>A Sweet Night</alternative> <creator>木原, 正徳</creator> <creator>キハラ, マサノリ</creator> <creator>Kihara, Masanori</creator> <publisher>東北芸術工科大学</publisher> <publisher>トウホク ゲイジュツ コウカ ダイガク</publisher> <publisher>Tohoku University of Art and Design</publisher> <dateofissued>1993-11-15</dateofissued> <type>論文(Article)</type> <NIItype>Departmental Bulletin Paper</NIItype> <type>text</type> <format>text/html</format> 　　↓continue↓ Metadata format=junii2

XML data(2) ↓ ↓ <URI> 　　　　　　　　　　　　　　　　↓　　　　　↓ <URI> http://repo.lib.yamagata-u.ac.jp/handle/123456789/3894 </URI> <NCID>AN10437272</NCID> <jtitle> 東北芸術工科大学紀要 = Annual Review of Tohoku University of Art & Design </jtitle> <issue>1</issue> <spage>22</spage> <epage>27</epage> <language>jpn</language> </meta> </metadata> </record>　

No “institute identifier” in metadata! A univ. Shared IR metadata B univ. harvesting metadata metadata metadata metadata C univ. Institute Mixing metadata Shared IR

When A univ. independent from shared IR, how to do? metadata B univ. harvesting metadata metadata metadata metadata C univ. Institute Mixing metadata Shared IR

Now Contents identifier = Base URI Permanent identifier is need! unstable Contents identifier = Base URI server crush domain change ….. Permanent identifier is need! How get the peramanent identifier? It’s a key to IR stability! How about dCollection ?

Changing the server, only need to update convert table Handle system user http://hdl.handle.net/4912/916 Changing the server, only need to update convert table prefix CNRI handle server convert 4912→ repo.yamagata.jp/4912 Prefix:institute identification number http://repo.yamagata.jp/4912/916 http://www.handle.net/

Dspace can use handle system But… other system can use? getting handle is easy? NII system deal handle as a identifier? SelectiveHarvesting is possible? …Institute Identification is not easy…

Happiness Only Real When Shared from “Into the Wild “Jon Krakauer

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