TECHNICAL DESIGN OFFICE TS Workshop Archamps 2005 Thursday, 26th May 2005 TS/CV/BE COOLING VENTILATION TECHNICAL DESIGN OFFICE C. Martel – Cooling Ventilation - CERN TS/CV

INTRODUCTION Human resources Subcontractors Optimization LHC project life + Heavy historical background of the design office Organization BE CV = Organized and efficient BE CV functions Costs Team turn over Insourcing E071 contract Outsourcing

Historical background Transition period (end of 2006) AGENDA Introduction Historical background Guidelines Present situation (2004-2006) Future situation (2007) Transition period (end of 2006) Invoicing Perspectives

MANDATE Building 513 CCC F550 LHC underground ventilation Documents for coordination Tender documents Execution documents for approval Re-measurement documents As built documents Computers skills Technical documentation Archiving Building 513 CCC F550 LHC underground ventilation Tunnel Pipes modifications and branches Alice, LHCb, CMS, CNGS

HISTORICAL BACKGROUND Retirement Long adaptation period for new people (6 months) Variable number of people (5 to 11) Important turn over (25 people in 7 years) 2004 complete restructuring Repartition and number of people in the internal office

GUIDELINES In-sourcing of a minimal internal team composed of 3 people in order to : Stabilize the BE services Stop the high turnover of people Maintain the historical database of the group Satisfy the requests from users and sections

PRESENT SITUATION CV Group structure

In-sourcing or out-sourcing PRESENT SITUATION In-sourcing or out-sourcing OK

In-sourcing or out-sourcing PRESENT SITUATION In-sourcing or out-sourcing Small projects (few hours work) IN Coordinated projects (integration ICL) IN Quality check with Contractors (all) IN Isolated & medium projects (blg.201) OUT Update drawings, schematics (firefighting) OUT Support studies (CNGS) OUT

Organization of internal office PRESENT SITUATION Organization of internal office Bernard BOURGOIN Sébastien LEBRUN Jérome MACH Nicolas LEFEVRE Jean-Marie MUFFAT Christian MAURE Michel HUYGHE 7 people from ENDEL firm

FUTURE SITUATION Organization of internal office Repartition of the profiles in the internal office 3 basic profiles shall be maintained

TRANSITION PERIOD before end of 2006 Inform people about transition 3 months before opening CERN posts Maintain during 3 month the rest of the team An overlap period during recruitment guaranties A sufficient stability of the BE The good transmission of the information The good transmission of the methods

2005 2006 INVOICING Internal office 85% External offices 15% 60 000 CHF / month 800 000 CHF / Year External offices 15% Costs supported project by project 2006 Internal office 80% 37.5 000 CHF / month 450 000 CHF / Year External offices 20% Costs supported project by project

PERSPECTIVES Internal office for coordinated projects External office for isolated projects After LHC project, if a new machine is to be design, the internal office should be increased.

ACKNOWLEDGEMENTS Y. Muttoni, R. Valbuena, … (ICL, Integration team) F. Soriano (CD Roms, computers, plotters) B. Feral, E. Van Uytvinck (Euclid, recruitment) C. Delamare, S. Petit (CDD archiving) …