Project implementation Document management & Communication How to do? Project implementation Document management & Communication

EU Projects- Usual way Countless e-mails Irrelevant for all recipients Mailnig groups are difficult to manage Security issues (personal data, financial data, research) Document exchange systems Which version? Who can access the file? Who read the file? Large files to inbox? Large international consortia

USUAL WAY Unclear organization Unproductive (on-line) conferences & meetings Unspecified tasks and parts of projects Missing documents and files Chaos ??

4PM WAY Only relevant e-mails Document exchange systems for directly involved organized communication history by tasks, projects Document exchange systems document versioning key words document Access control powerful search Safe document exchange (SSL) 24/7 access 4PM WAY

4PM WAY Transparency Better collaboration Improved communication Successful projects

Improve project collaboration? How to Improve project collaboration?

Tasks for better organization Optimize work: Who What When Multitasking Comprehensive project/task overview

Place for collaboration & document exchange Team

Collaboration & Communication writing task & project comments attaching documents, versions to folders for document exchange communication history better collaboration & group work management of e-mailing lists & sending e-mails multi-level communication: for a specific task (financial plan) for project (kick-off meeting minutes, reports…)

Limited access only Predefined access rights by Project role Task role General access settings Access control Secure SSL communication Back-up service 24/7 access

How and whem can I Use 4pm?

Project implementation Project planning Application preparation and document management Budget planning Activity plan Project implementation Deliverables management Managing due dates Financial reporting (budget plan and cost) Time-sheet reporting Project coordination Project archiving use

And BEST PART OF USING 4pm IS?

Ready to use All information, all documents, all communication and also project plan (Gantt-chart with activities and finance plan) is safely stored in 4PM. Once your project is confirmed, you can continue with project implementation.

How to use? Live-demo..

Additional information Arctur, d. o. o. Vesna Kobal P: + 386 41 400 967 M: + 386 5 333 15 65 www.4pm.si/eng support@4pm.si