CLUB CONTESTS – AN OPPORTUNITY Sunil Kottarathil, DTM, District Director, District 105 2017-18

HOW TO CONDUCT QUALITY CONTEST BASICS TIPS HOW TO CONDUCT QUALITY CONTEST OPPORTUNITIES

OBJECTIVES OF A SPEECH CONTEST TO PROVIDE AN OPPORTUNITY FOR TOASTMASTERS TO GAIN SPEAKING EXPERIENCE FOR MEMBERS TO LEARN BY OBSERVING PROFICIENT SPEAKERS Page 4 ENSURE A FAIR SPEECH CONTEST ENJOYABLE EVENT FOR EVERYONE

ENGLISH SPEECH CONTEST TYPES OF CONTESTS ENGLISH SPEECH CONTEST INTERNATIONAL SPEECH CONTEST AND UPTO THREE CONTESTS FROM- EVALUATION HUMOROUS TABLE TOPICS TALL TALES ARABIC SPEECH CONTEST

PROGRESSION Club Area Division District

FOLLOW THE RULEBOOK

KEY TO SUCCESS PLAN CAREFULLY CONDUCT PROFESSIONALLY CONTEST CHAIR Prepare Organize Selects Chief Judge CHIEF JUDGE Appoints Judges (5*+1), Timers (2), Counters (3) Judges Briefing CONTESTANTS Prepare Prepare Prepare Perform * 7 Voting Judges for Division & District Contest

QUALITY SPEECH CONTEST WELL TRAINED CONTEST CHAIRS AND JUDGES PLANNING INTERESTING SPEECHES SUITABLE LOCATION TOASTMASTERS BRANDED MATERIALS

PLAN AHEAD

CONTEST CHAIR CHECKLIST PLAN AHEAD CONTEST CHAIR CHECKLIST BUDGET VENUE TEAM PUBLICITY - VPPR CONTEST RULEBOOK, MATERIAL TROPHIES, CERTIFICATES AGENDA BRIEFING – SPREAD AWARENESS ON RULES

REFER TO RULEBOOK FOR THE COMPLETE CHECKLIST

PLAN AHEAD CHIEF JUDGE CHECKLIST APPOINT JUDGES, TIMERS, COUNTERS RECONFIRM ELIGIBILITY BRIEFING SELECT JUDGES CAREFULLY ENSURE JUDGES ARE AWARE OF CONTEST RULES, PROCEDURES, RESPONSIBILITIES AND DUTIES CONDUCT JUDGES BRIEFING BEFORE EVERY CONTEST REVIEW JUDGE’S GUIDE AND BALLOT DISCUSS BIAS AND FAIRNESS REVIEW THE RULES CONDUCT TRAINING WORKSHOPS FOR SPEECH CONTEST JUDGES REVIEW TRAINING. DIRECT TO ONLINE RESOURCES

TYPICAL CLUB CONTEST PLAN Sr. No. Date Description In Charge Remarks 1 Early November Call for a special Excom to finalise plans for Club Contest - Finalise Contest Date(s). Option 1 : Conduct all 4 contests on a single day Option 2 : Conduct in 2 parts on two regular club meeting days Finalise Contest Chairs Club President / VP Education 2 hour session to make the program structure very clear and to discuss action plan to arrange the contest. Contest chair is an important role towards completion of CL 2 End November Inform Club Contest dates to Area / Division Team Club President   3 Early December Announce club contest dates during club meetings, by mail to all members. Encourage members to participate and ask members to prepare for contest. Arrange practice sessions for contestants during regular / special meetings. Participating in contest is a learning experience. Value of that experience is more important than winning. 4 Four weeks prior to contest date Call each member and collect their interest of participation in each category (International, Humorous, Table Topics, Evaluation, Tall Tales). Contest Chair / VP Education To take part in International Speech Contest, the member must have completed 6 CC projects 5 Two weeks prior to contest date Finalise Club Contest participants list Contest Chair 6 Finlalise Chief Judge and role players (Timer, Tally counters) from non-contestants. Ensure contest chair read and understand CONTEST RULE BOOK 7 Prepare Meeting Agenda for Club Contest. Check the duration of contest, plan break in between. Confirm feasibility to accommodate all within available time 8 Atleast 1 week before contest date Confirm availabilty of Judges with Chief Judge Select Judges at Club level contest from the non-contestants 9 Circulate final agenda among all members. 10 CLUB CONTEST First place winner will proceed to Area level 11 Next day of club contest Forward the winners list (TI form) to Area Director

HAVE A BACK UP PLAN ROLE PLAYERS VENUE CONTEST CHAIR CHIEF JUDGE JUDGES TIMERS COUNTERS VENUE

RESOURCES

ALL THE REQUIRED CONTEST RESOURCES AT ONE LOCATION:- http://district105.org/index.php/resources/contest-resources

OPPORTUNITY

A SPECIAL EVENT FOR THE CLUB – SINGLE POINT SOLUTION FOR ALL CLUB ISSUES

QUALITY WITH THE PRESENCE OF STRONG CONTESTANTS, MEMBERS FEEL GREATER LOYALTY TO THE CLUB OPPORTUNITY FOR MEMBERS TO PROGRESS ON CC / CL AWARDS BRINGS OPPORTUNITY FOR SENIOR / LONG TERM MEMBERS TO SET HIGHER GOALS SPEAKERS BRING A WELL DRAFTED SPEECH – WEALTH OF INSPIRATION, INFORMATION AND MOTIVATION EVERY TOASTMASTER WHO DELIVERS A MESSAGE IN A CLUB CONTEST HAS GROWN AS A SPEAKER AND A PERSON PUSH THROUGH YOUR FEARS

MEMBERSHIP OPPORTUNITY TO BRING INACTIVE MEMBERS BACK TO THE CLUB SHOWCASE EVENT OPEN HOUSE – MEMBERSHIP BUILDING EVENT MORE GUESTS WILL BE ATTRACTED TO THE CLUB, EXPERIENCING THE VIBRANT SPEAKERS TALK UP TOASTMASTERS AWARD RIBBON CLUB CAN ACHIEVE SUSTAINABLE GROWTH STATUS

JUDGING EXPERIENCE GIVE CHANCE TO OWN CLUB MEMBERS ANY GOOD STANDING MEMBER CAN BE A JUDGE AT THE CLUB CONTEST LEADERSHIP OPPORTUNITY

CONCLUSION FOCUS ON YOUR SELECTED ROLE, TO GAIN MAXIMUM BENEFIT HAVE A TEAM – A LARGE TRAINED TEAM! KNOW YOUR SPEECH CONTEST RULE BOOK INCLUDING YEARLY CHANGES BE PREPARED HAVE FUN LET EVERY ROLE PALYER GROW TO HIGHER LEVELS OF EXCELLENCE FOCUS ON YOUR SELECTED ROLE, TO GAIN MAXIMUM BENEFIT

A WONDERFUL OPPORTUNITY ANNUAL CLUB CONTEST – A WONDERFUL OPPORTUNITY