Printing Address Labels

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Presentation transcript:

Printing Address Labels Using Microsoft Excel and Microsoft Word

Open Microsoft Excel When you first open Microsoft Word, you will want to click on “Blank workbook”, since we are creating a new workbook/spreadsheet.

Blank Spreadsheet This is what a blank workbook looks like. You will be typing into the boxes- first to add a header row describing each column: FIRST NAME LAST NAME ADDRESS CITY STATE ZIP and then adding your information.

Filled In Spreadsheet This is what a the spreadsheet will look like as you are working on it. When you are finished, click FILE-SAVE AS and give your workbook/spreadsheet a name so you can find it later on.

Next, Open Microsoft Word When you first open Microsoft Word, you will want to click on “Blank Document”, since we are creating a new document.

Here is your blank document In the top bar – next to FILE – HOME – INSERT – DESIGN – PAGE LAYOUT – REFERENCES – MAILINGS, choose MAILINGS

Start Mail Merge From there you will select START MAIL MERGE and then LABELS, and a box will pop up.

Labels In the box: choose the label type/number which you are using Click the button marked OK

View your blank labels Next, click SELECT RECIPIENTS

Select Recipients After clicking SELECT RECIPIENTS, choose USE AN EXISTING LIST

Find Your List A box will pop up for you to find your list – mine was called “Book 1” Once you find your list, click the OPEN button.

Click OK On the next pop-up box, simply click the button marked OK

Next – click on ADDRESS BLOCK

ADDRESS BLOCK In this box you will be able to see – and choose – what layout/format you would like for your addresses. The standard on is set as a default. If you are happy with the way it looks, simply click OK

Click PREVIEW RESULTS Almost Done! To see your labels, click PREVIEW RESULTS

View Your Labels To see the rest of your labels, simply click through the buttons – forward and back When you are satisfied, click FINISH AND MERGE

Finish and Merge When you click on Finish and Merge a pop-up menu will appear – choose PRINT DOCUMENT

Print Labels Choose to print ALL labels, click OK and you are done!