Technology and Advising: A Career Services Model for Streamlining the ERAS and MSPE Processes

Who We Are Andy Axsom, MBA Jimmy Renfro, M.Ed. Lauren Griffin, M.S. Director of Student Development Jimmy Renfro, M.Ed. Assistant Director, Career Services Lauren Griffin, M.S. Coordinator, Career Services

The Advising Process

Square Pegs into Round Holes Astronaut John L. Swigert with the "mailbox" rig improvised to adapt the Command Module's square carbon dioxide scrubber cartridges to fit the Lunar Module, which took a round cartridge.

UNTHSC Overview Texas College of Osteopathic Medicine Graduate School of Biomedical Sciences School of Public Health School of Health Professions Physician Assistant Studies Physical Therapy UNT System College of Pharmacy

Enrollment Trend – Historical FY 2009

Advising Implications Number of contacts Increased class size (205 current, up to 240 in 2015) Growing complexity of residency programs/specialties Higher level of student expectation Creation of central Career Services office with dedicated advising Dean’s Interview/MSPE process

Advising Trends 2010-2014

Advising Roles Dean’s Office Residency Counseling – formulating a strategy for applying to residency Dean’s Interview – defining career goals and medical specialty Career Services Facilitating Dean’s letter process Maintaining application documents Advising on ERAS process Medical Student Fill out student profile Schedule Counseling and Interview

Universal Campus Login

Dean’s Letter System Dashboard

Interview Scheduling

Dean’s Letter Student Profile

FERPA Protection Page

ERAS Profile Mirroring

Optimize Use of In-House Technology Minimal expenditure No license agreement In-house team to tailor it to our needs Universal to entire university system Eliminates steps in the process [instead of adding] Can pull data from EIS, Clinical Comments, OrgSync API Students don’t have to learn another system

Maximize Student Engagement Meeting students “where they are” Student schedules are not necessarily 9-5 Can be accessed from anywhere with internet access Cuts out details – allows time for other presentations Leverage growth Allows our office to reach out to other programs Remote site students Office growth