Interactive Dashboards to Manage Facilities Information David Trask National Director, Facilities David.Trask@e-arc.com | (971)269-6101

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Session Description Stop relying on paper documents for plans, O&M manuals, and warranties or to maintain a current set of as-builts Stop relying on “Institutional Knowledge” (Retiring staff) How prepared are you for an Emergency? Access to your critical facilities documents in seconds Capture. Organize. Access. As simple as 1, 2, 3 Increase productivity and efficiency

Look Familiar? How do you make sense of it all? Plan Rooms Storage Rooms File Cabinets Binders & Boxes Computer Files How do you make sense of it all?

How are you managing your facilities documents? Are all of your facility documents in one location? Do you ever share paper plans with a subcontractor and never get them back or do those documents ever get misfiled? Do you have current As-Builts updated with all your TIs? Is your Emergency Management plan linked to each building? Do you have instant access to your OSHA, EPA, Environmental Studies and Inspection records for each building? In case of emergency, could you find shutoff valve documents within seconds? Emergency contacts? Are your O&Ms, Equipment Lists and Warranties linked to the current drawings? Are your documents accessible remotely? Is sharing these documents easy?

WHAT HAPPENED TO THE PAPERLESS OFFICE? How It’s Normally Managed Most companies manage their facilities at ‘the speed of paper’ Volume of printed paperwork is staggering Stored in filing cabinets or banker boxes Some on-site, most at storage facilities No easy access…no streamlined workflow Many still manage with ‘Institutional Knowledge’ “Know-how” resides with a few key individuals Many of the gatekeepers are moving on/retiring Paper-dependent processes are inefficient Access to needed facilities information–in real time, wherever you are–is nearly impossible WHAT HAPPENED TO THE PAPERLESS OFFICE?

Institutional Knowledge How many of your team members are set to retire in the next 10 years? Does most of your Facility knowledge live in your team’s heads or do you have it all current and accessible by everyone? Can you get all of your Facility knowledge out of their head in a short amount of time? Do you have a formal knowledge transfer process? Your Facility information should live with the building, not the people

Emergency & Life Safety Where are your Emergency Management Plans? How quickly can you locate shutoffs during an emergency? Are your action plans linked to your buildings? Can you access everything on your phone in one program? Does your team know what to do in an emergency? Can you instantly share your emergency information with first responders? Your Facility information should live with the building, not the people

CONVERT TO AN ACTIVE ARCHIVE One Integrated Solution Stop drowning in a sea of paper You are vulnerable when information and assets you readily need are scattered throughout your organization In paper form, filed in cabinets or storage boxes With just a core group of gatekeepers Gain instant, centralized access to it all All content, organized and searchable in one location All easily accessed 24 / 7 / 365 All at your fingertips Cloud and mobile access Sync all content to your mobile devices Access to your critical facilities documents in seconds GET RID OF PAPER AND CONVERT TO AN ACTIVE ARCHIVE

A Comprehensive Program Delivers Regulatory and Audit Compliance, Retention Policy enforced & Risk of Loss Addressed REDUCED RISK Lower administrative expenses and storage costs LOWER COSTS Improve information access and productivity by 33% IMPROVED PRODUCTIVITY PLUS…a far more sustainable and environmentally friendly approach to document management.

There is a better way - One Integrated Solution

How much easier would life be if your facilities documents were literally at your fingertips? Up-to-date & organized Stored digitally in one place Available anytime, from anywhere Linked to all other relevant documents Accessible via a simple touch-based dashboard, no training needed Accessible by anyone you give permission Tap, Swipe & Pinch access

Creating structure from chaos Image & Organize Pull together all of your documents and digitize them, indexing as you go This logical organization of your documents makes it easy to find what you need when you need it 1 Should

Creating structure from chaos determine how you want your documents linked Linking documents enables easy navigation and drilldown So you can easily find what you need in seconds 2 Link EQUIPMENT AS-BUILTS SAFETY

Creating structure from chaos Access, Share, Update Your documents are accessible anytime, anywhere One-touch dashboard requires no special software or training Automatic two-way syncing so you always have access to the most up-to-date documents 3 Access Update Share

Solution Demo Creating structure from chaos

FIM from ARC Let’s Talk David Trask David.Trask@e-arc.com | (971)269-6101