WP 45 Stakeholder Liaison First Year Review Eefke Smit, smit@stam-assoc.org International Association of STM Publishers Luxembourg, 2 February 2012

WP 45 Liaison with Stakeholders Objectives Make contact with other stakeholders across Europe and beyond, with a focus on reaching out beyond the constituencies represented in the consortium Project partners: STM (lead): 2 pm CSC: 1 pm BL: 1 pm FORTH: 1 pm SBA: 2 pm IKI-RAS: 4 pm ONB: 3 pm Deliverables Month 10: Stakeholder identification and communication strategy Month 40: Roadmap for common standardisation opportunities

Relation to other WP’s for Outreach

Strategic Aims of Stakeholder Liaison Context: Many activities are undertaken worldwide in the area of Digital preservation. While our own consortium is of substantial size and close to comprehensive within the EU (and even beyond), we are well aware there is MORE. Therefore, this WP aims to: Reach out beyond our present APARSEN consortium Help avoid fragmentism and siloism in DP activities Strive for convergence by mutual engagement Explore the opoortunities for joint standardisation

Pivotal: External Advisory Committee ALL DP parties External Advisory Committee APARSEN NoE ACTIVE STAKEHOLDERS FOR MUTUAL ENGAGEMENT TO ACHIEVE NETWORK MULTIPLIERS

External Advisory Committee composed in such way that we can expect the most active stakeholders around the world to be represented 25 to 40 people From all continents Recognised as true DP experts With many links to organisations and institutions active in DP consists of a group of DP experts who will provide feedback on APARSEN and provide links with other organisations within the community in the EU and around the world.

External Advisory Committee The EAC will be involved at expert level about Digital Preservation and APARSEN progress: For interaction and bi-directional engagement; To inform these stakeholders of milestones reached in the APARSEN project in an in-depth way that fits their own level of expertise; To learn from milestones reached elsewhere by other stakeholders; To encourage uptake of outputs of APARSEN and proposals for further research; To ensure alignment and collaboration with external initiatives within and related to the digital preservation community In order to help facilitate convergence of standards and best practices in this area.

Composition Ext Adv Committee Category Number Continent Preservation Coalitions 11 2x Int, 4x US, 1x EU, 2x UK, Brazil, India, Ger Government, funding, policy 4 UK, US, SA, Can Research 12 1x Int, 2x UK, 4x US, NL, SA, Can, Aust, China National Libraries, Archives US, NL, DK, Finl Full list available in the report and D 45.1, the list will be dynamic, open to good new people throughout the project

Visualisation of Expert Centres

Communication Strategy The following channels will be applied: Webinars All material and social network activities as produced via the communication plan Conferences and meetings as mentioned in the Communication Plan External Reviewer tasks

Communication Schedule Project Month Webinar Deliverables for presentation M 15-16 Spring 2012 Webinar, Topic: Trust WP’s 14, 24, 26, 33 M 22-23 (may coincide with annual conf) Autumn 2012 Webinar: Topic: Standards Several internal deliverables, aim is to share early views with stakeholders elsewhere M 28-29 Spring 2013 Webinar Topic: Sustainability WP’s: 21, 23, 32, 34, 36 M 34-35 (may conincied with annual conf) Autumn 2013 Webinar Topic: Usability WP’s: 16, 25, 27 M 40-41 Spring 2014 Webinar Topic: Access 22, 31, 25 M 48 No webinar, replaced by final conference ALL

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