Pre-Proposal Conference Request for Qualifications for ON-GOING PROFESSIONAL SERVICES

Welcome Michael Carmagnola, Project Management and Construction Services Director Neil Crump, Interim Contract Manager Request for Qualifications and Contract Details Submission Details Muriel Kruse, HUB Staff Associate HUB Details Senior Project Managers Available for questions and answers

Agenda Overview Request for Qualifications (RFQ) Types of Projects University of Texas Campuses Request for Qualifications (RFQ) Due Dates Contacts Points in the Contract Review of RFQ Electronic Submission Requirements HUB Submission Requirements

Changes from Previous Requests for Qualifications (RFQs) Overview Request for Qualifications intent for Professional Services for Architectural/engineering firms and Engineering/architectural firms Changes from Previous Requests for Qualifications (RFQs) Previous RFQs Current RFQ 23 Disciplines and solicited all at once Collapsed Disciplines: 4 Rounds of solicitations Submission with sub-consultants Prime firms that only have current in-house capabilities (Sub-consultants as project needs require) Hard copy submissions Only Electronic submissions Second Change Note: Sub-consultants as project needs require

4 Rounds of Request for Proposals Discipline RFQ Posting Other: Interior Design Environmental Survey, Testing, Design and/or Monitoring   Fire Alarm Engineering  Fire Sprinkler Engineering  Testing, Adjusting & Balancing  Fire and Life Safety Code Compliance  Fire Alarm and Sprinkler Third Party Testing  Project Commissioning  TDLR RAS Review  Signage/Wayfinding Design  January – February 2017 Engineering March - April 2017 Architecture August - September 2017

Types of Projects Section 2.3.1 Section 2.3.2 ENGINEERING PROJECTS RFQ Reference: Section 2.3.1 ARCHITECTURAL PROJECTS Section 2.3.2 ENGINEERING PROJECTS Details available for each type of project are in the RFQ $10M Delegation in 2016

University of Texas at Austin Campuses Original UTA 40-Acres – Now 423.5 Acres JJ Pickle Research Campus Brackenridge Tract Montopolis Research Center Johnson Wildflower Center Bee Cave Research Center Marine Science Institute – Port Aransas, Texas Winedale Historical Center – Round Top, Texas J Frank Dobie Paisano Ranch Sam Rayburn Library – Bonham, Texas Garner Library – Uvalde, Texas McDonald Observatory – Fort Davis, Texas

RFQ available for download at www.utexas.edu/pmcservices/calendar

Due Dates Addenda Requests for Information (RFIs) are due: January 3, 2017 by Noon Any questions asked today must follow-up with email for Addendum issuance to be considered as part of the RFQ -Planned Addendum date 1/6/2017 Proposals (Submission Documents #1 and #2) due: January 18, 2017 by 3:00PM Planned Addendum date 1/6/2017 --add to calendar

Contacts for the Request For Information (RFI) RFQ Neil Crump Neil.Crump@austin.utexas.edu HUB Muriel Kruse Muriel.Kruse@austin.utexas.edu Electronic Submission Gary Magretto Gary.Magretto@austin.utexas.edu

On-Going Service Provider Contract Initial One-Year with Five (5) Option Renewals Review Contract which is included in RFQ – no revision of terms permitted Successful respondents of this round need not submit for future rounds scheduled later in 2017

Review of RFQ Sections Which sections are to be submitted? Section 4 Section 5, which includes the HUB documents Much to Must in Bookmark

HUB Documentation HUB documents for submission Section 5, which includes the HUB documents HUB documents for submission No sub-consultants considered for RFQ submission HUB Plan on per project basis for contracts over $100K Exhibit H included in RFQ for future use on per project needs

Submittal Instructions Where are the instructions for submitting documents for the RFQ? Section 3 Formatting Instructions

Submission Main Points Requirement Section in RFQ Submit two (2) separate .pdf document submissions each for Section 4 and Section 5 Section 3.2.1 Size 15MB limit for each .pdf Use Firm Naming Standard Section 3.2.5 Section 4 and Section 5 responses shall include required Adobe bookmarks Section 3.2.3 & Section 3.2.4 Email submissions must be from the same email address within the firm Section 3.3.1 Submit both sections separately to AE-EA@sps.austin.utexas.edu Section 3.3.3 PMCS acknowledgement of submission receipts* Section 3.3.4 Failure to submit per RFQ requirements shall disqualify for consideration Section 3.1.7 Highlight 3.2.5 in RFQ *Please note you may not receive a submission receipt during the dates of Dec. 23rd thru Dec. 30th due to the holiday break.

Any Questions?

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