Mail Merge.

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Presentation transcript:

Mail Merge

Mail Merge - A feature supported by many word processors that enables you to generate form letters. - You use mail merge when you want to create a set of documents, such as a form letter that is sent to many customers.

Mail Merge - Each document has the same kind of information, yet some of the content is unique. For example, in letters to your customers, you can personalize each letter to address each customer by name. The unique information in each letter comes from entries in a data source.

Mail Merge - To use a mail-merge system, you first store a set of information, like a list of names and addresses, in one file(data source.). In another file, you write a letter, substituting special symbols in place of names and addresses (or whatever other information will come from the first file).

Mail Merge Steps: Prepare your data source (the file with the data table), and save the document. Write your letter with blanks where you want to fill the information later after the merge, save your letter in a separate document. In the second document go to MAILING tab, select recipient, use existing list and then select the file in step 1

Mail Merge Steps: Start adding your fields (the data to be filled in the blanks. (address, greeting, or any other information) You can add a field from your existing list by selecting the (insert merge field) and choose the column you want in the right blank. Last step is (finish and merge), edit individual letters, all, ok. Save the third document