ICAOS Compact Staff Training 7/21/2018 ICAOS Compact Staff Training November 2016 Anne, so pleased with turnout for amendment training want to extend to all compact staff this type of training Expose compact staff to the big picture Interstate is all we do, but a small piece of what a field officer does.

Training Objectives Approved Amendments & Implementation Plans 7/21/2018 Training Objectives Approved Amendments & Implementation Plans Reviewing Violation Reports Review of last year amendments: Discretionary Rejections Return RIs Resources New Training Module for Compact Staff Top topic based on registration

Impact for Amendments Promotes single standard of supervision Affirms the authority of a receiving state to impose conditions, supervise and sanction Requires documentation of supervision practices and justification for retaking Sustain violations in the sending state Supports EBP and behavioral change Tracy

Amendment Overview Rule 1.101 Rule 3.108 Rule 4.101 Rule 4.103 ICOTS impact $133k New data elements-increase reporting capabilities for supervision techniques Offender Application for Interstate Compact Transfer Offender Violation Report Progress Report – redesign as a ‘managed process’ Tracy These will not be presented in order but rather by topic Behavior requiring retaking Conditions Supervision responsibility Progress Report Violation Report-Retaking ICOTS changes

Highlights for Amendments 7/21/2018 Highlights for Amendments Effective Date: TBD (tentative May/June 2017) Nov Training Introduce Amendments and Training Plans Upcoming Training Regional DCA meetings Compact Staff Training ICOTS Training (4-6 weeks prior to implementation) Keep conversation going ICOTS piece will be easy. Screens will require and prompt for more documentation

Highlights for Amendments 7/21/2018 Highlights for Amendments Share what your state is doing to prepare Most concepts can be implemented now Better documentation Describe what actions taken to address non-compliant behavior Incentives & Sanctions Get in touch with your field! Ask a few states to talk about positive experiences when talking with stakeholders about the revisions. More in line with what field is doing

NC Scenario Offender from IN supervised by NC in Aug 2015 Crime: Property damage (3years probation) Sept 2015-Offender is testing positive – refer for SA assessment. Oct. -missed a few appointments, not complying with CS hrs, not working – PO can impose quick dip (2-3 days in jail) Nov/Jan-continued technical non-compliance – more quick dips Feb 2016 – continued technical non-compliance -NC decides to report non-compliance to their NC court All of the case/supervision details are provided to the court who imposes the sanction NC court orders IN offender to CRV (Behavior Mod Program) Up to 90 days confinement (sanction, not revocation!)

Practice, Reinforce, Require 7/21/2018 NC Scenario NC PO send a Progress Report to Indiana informing them the offender is being sanctioned with all the details and the sanctioning consists of jail time making the offender unavailable for supervision May 2016-CRV complete & offender is released. (during this time, PO is still imposing additional sanctions) Jul 2016 -Continues to not comply, court orders a 2nd CRV Oct 2016-CRV complete & offender is released. Continues not to comply, CRV is no longer an option. (both 90 day periods of confinement are used) OVR to sending state for retake and recommendation for revocation-w/ comprehensive DOCUMENTATION! Practice, Reinforce, Require

Rule 4.101 Receiving state’s responsibility to supervise compact offenders consistent with local offenders Most offenders qualify as resident/resident family: RS is where they live

Offender Application/Waiver Transfer is a privilege Manner of supervision determined by the receiving state

Rule 1.101 Definitions ‘Behavior requiring retaking’ replaces ‘significant violation’

‘Behavior requiring retaking’ Lack of consistency for violation reporting Importance of DOCUMENTATION Incentives & Corrective Action Distinguish between non-compliant behavior and violation Rules 3.108 Victim notification and 5.108, simple definition replacement

Rule 1.101 Definitions It’s not about ‘Special conditions’…..

Progress Report Progress Reports sent for a purpose rather than fulfilling a due date! Ability to add new conditions imposed Documentation on compliant & non-compliant behavior that DOES NOT require retaking Report New Arrest

Rule 4.109-Violation Report Requiring Retaking Documentation Including incentives, corrective actions and graduated responses (supervision techniques) Discovery or determination Confirmed or established responses are exhausted-supported by documentation when applying the rule TOTAL PICTURE!

Violation Report Requiring Retaking Replaces ONLY ‘significant violation’ Document non-compliant behavior LEADING UP TO the behavior requiring retaking Will only change ‘significant violation’ section. Absconder and new conviction remain the same

Violation Report Review

Violation Reporting Considerations The sending state is only going to know what you tell them Use the same detail if reporting to your own authorities Specifics on how the behavior was determined to be revocable Has the option of working with the offender (e.g. intervention) been exhausted? If states implement these in their review processes now, transition easier

Violation Report Checklist Violation reported is revocable behavior “violation would rise to level of revocation because…”  Reported timely Requesting return/retake Availability status accurate Ensure no pending charges exist Supporting documentation included “Story” provided on why supervision is not successful Review offender profile to ensure consistency/accuracy TOTAL PICTURE! DCAs/compact staff are compliance gate keepers Do not transmit without reviewing all information

Transfer Request Formal acceptance 7/21/2018 Receiving state----responsible for maintaining ‘plan of supervision’

Reason & Justification 7/21/2018 Reason & Justification Reason Justification Mandatory Resident or Resident Family 99% of Mandatory Transfers Discretionary Successful Completion of Supervision Public Safety Rehabilitation of Offenders Protect Rights of Victims Valid Plan of Supervision Why is the offender going to be more successful in the Receiving State Describe support system Means of support Living situation Verified Information Sending State Be sure information is VERIFIED…..”Offender says” is not verification! Ensure appropriate reason is selected Not sure?? If the offender truly needs to be in the RS, GO ‘Discretionary’ and FULLY explain! Sending back to the field for adjustments is a training opportunity

Outgoing Transfer Review 7/21/2018 Outgoing Transfer Review Good Review/Justifications = Less Rejections!! Review the offenses between ICOTS and your in-house database Open EACH attachment & Review the PROFILE Is the TR/RI reason legitimate under the rules?  Are they really a resident?     Is the application/waiver signed & populated?  *Review the offenses between ICOTS and your in-house database to make sure the offenses are listed correctly and none have been missed.   *Open each attachment to make sure it pertains to the offender in question *Is the TR/RI reason legitimate under the rules?  Are they really a resident?   *Is the application/waver signed?  Address/name/phone populated in paragraph #1? *TR/RI rejections - is the reason for the rejection legitimate?

Training Tips Sending State Field Staff Compact Office Receiving State Emphasize importance of good justifications Incorporate purposes of the compact Compact Office Review, Review, Review!! Justification warrants an acceptance? Receiving State Field Staff Reject with detailed reasons for rejection Compact Staff Review, Review, Review!! Make sure rejections are detailed specifying the deficiencies of the justification. Discretionary assessments show that states which do a good job reviewing outgoing disc transfers and only send transfers with good justifications have a much higher acceptance rate

Denial MUST address deficiencies in the justification. BE SPECIFIC! 7/21/2018 Rejections Denial MUST address deficiencies in the justification. BE SPECIFIC! Incomplete Users are asked ‘Yes’ or ‘No’ Questions when adding attachments such as PSI, Supervision History, etc. Sending states should make sure the details are there. If a document doesn’t exist, information can always be typed in. For example, explaining crime details, justification for transfer, etc. Some states however truly don’t complete PSI’s and should not be required to explain that on every transfer. The user is asked the questions and the receiving state should take into consideration that not all information is going to be the same from every state. You can always double check using a CAR associated with the TR, but avoid the back and forth of automatic rejections. Receiving State obligated to REVIEW all REJECTIONS! Clarification needed? CALL or user CARs!! DO NOT ‘Send Back’ Reject with detail

Discretionary Assessment 7/21/2018 Discretionary Assessment In FY2015, the states processed 10,496 discretionary transfers. The national acceptance rate for discretionary transfers is 57% (6,032). Included in the accepted cases are 745 cases (7%) which were initially rejected and the sending state resubmitted resulting in a subsequent acceptance. The national number of rejected cases was 4,464 (43%).

7/21/2018

Reporting Instructions Returning to Sending State Request to return Rejected transfer request after approved reporting instructions Do not request when it is appropriate for the offender to remain in the receiving state pending resubmission of a new transfer request Returning in lieu of retaking for violation

Workflow for ALL Returns Receiving State Request RI's NOD & CCN upon departure Supervisory Authority Ends Sending State Respond to RFRI (2 days) NOA confirm arrival Failed to arrive? Issue Warrant CCN Response Request within 7 business days of event triggering the return: Rejection, Violation Response indicating return in lieu of retaking CASE CLOSED

Enhanced Tracking Tracks return for ALL offenders on active supervision to the sending state Using same ICOTS functionality CONTINUOUS Supervision! Emphasizes communication Both states know where the offender is leaving from and going to RFRI tip: If unsuccessful in obtaining offender address, RS may enter the SS local field office. The SS’s response should provide specific reporting/return instructions. Being party to the compact ALL states are responsible in promoting public safety, tracking offender movement Tracking offender movement is everyone’s job involved!

7/21/2018 DCA Mentoring Program New DCAs/ @ Commissioner request to resolve issues or technical & training assistance Pre-program online assessment streamlined process Identify goals on the front end

7/21/2018 Resources Mindy

7/21/2018 ICAOS Support

Compact Office Training Module 7/21/2018 Compact Office Training Module 9 topics so users can customize ICOTS training for compact offices and administrators

7/21/2018 Questions