Operational Efficiency and Success Through Data EDL 420 June 14, 2016 Tracy E. Smith

I. Framework for Data Informed Decision Making Use Quality Data Sources Vet Major Decisions Through Multiple Filters Engage Stakeholders

1. Use Quality Data Sources Manage information overload Separate the proverbial wheat from the chaff Apply filters Thomas Friedman Article, “If I Had A Hammer” (New York Times)

2. Vet Major Decisions Trusted Staff/Colleagues/PLN Superintendent Distributed Leadership Have the Right People at the Table Active Listening Superintendent Constant Communication Union Board Relationships/Trust Are Key Pilot, then Perfect “Slower is Faster” - Anonymous “If You Want to Go Fast, Go Alone. If You Want to Go Far, Go Together.” –African Proverb “The Best Way to Avoid a Problem is to Prevent It From Happening in the First Place.” - Anonymous

3. Engage Stakeholders How Will This Decision Be Communicated? Tell the Story Visual Use of Data Get to the “Why?” Simon Sinek Think to the Next Step Develop a Plan Delegate Responsibility Assess Progress/Ensure Accountability “Inspect What You Expect”

Recap: Framework for Data Informed Decision Making Use Quality Data Sources Vet Major Decisions Engage Stakeholders

II. Walking the Talk Examples 1. Use Quality Data Sources Clarity Survey Results Interpret Discuss Review 2. Vet Major Decisions Parkland Budget Seminar Charts 3. Engage Stakeholders Advancing Technology in Challenging Economic Times Think Like a Business – The Wall Street Journal Move from the Abstract to the Concrete “Be Good/Be Brief/Be Gone”

III. Planning for the Future – Short Term Goal Driven (S.M.A.R.T.) “Plan the Work then Work the Plan” Example: Comprehensive Plan Goal: All Students Reading on Grade Level by 3rd Grade Planning Process Understanding by Design (UbD) Methodology Start With the End in Mind Gather Data http://psdearlyliteracy.wikispaces.com Drive Towards Goal Communicate to All Major Stakeholders

III. Planning for the Future – Short Term Goal Driven (S.M.A.R.T.) “Plan the Work then Work the Plan” Example: Improve Energy Efficiency by 10 Percent Define Process Continuous Energy Improvement (CEI) Model Gather Data Data Dashboard (Lucid Design) http://psdcei.wikispaces.com Engage Stakeholders Students Staff Community

III. Planning for the Future – Short Term Goal Driven (S.M.A.R.T.) “Plan the Work then Work the Plan” Example: Improve Algebra Keystone Exam Scores by 5 Percent through a Hybrid Learning Approach Define Hybrid Learning Process Outside Consultant (Dellicker Associates – http://www.pahli.org) Identify Resources Needed Gather Data Monthly Fidelity Checks Refine and Expand Year 1 Cohort (13 Teachers) Year 2 Cohort (24 Teachers) Communicate Results http://www.parklandsd.org/departments/technology/blended -learning/

PVAAS Growth Data

III. Planning for the Future – Long Term Five-Year Technology Plan Ensure Alignment with District Goals Use as a Funding Tool Modify and Adjust Yearly Maintain Program Stability Build Trust

III. Planning for the Future – Long Term Feasibility Study “Big Vision” – 10- to 15-Year Plan Parkland 2015-2030 http://www.parklandsd.org/about/superintendents -office/parkland-vision-2015-2030/ Long-term Financing Plan Gather Data Decision Insite Tool (GIS and SIS combined) Visualization of Quantitative Data Edward Tufte – http://www.edwardtufte.com

Questions/Comments?

THANK YOU For Your Time and Attention Contact Information: Tracy E. Smith, Asst. to the Supt. for Operations Parkland School District – http://www.parklandsd.org Phone: 610.351.5592 Email: smith_tracy@parklandsd.org Twitter: @tsmithpsd Presentation Available Online at http://bit.ly/1Cnrv7D