SFU Curriculum Workshop Senate and Academic Services Graduate Studies & Postdoctoral Fellows Office

Agenda introductions the steps the forms effective dates programs changes reminders resources Agenda

Acronyms Acronyms we all know and love: APR – Academic Progress Report AEM – Content management system Curricunet – Curriculum Management System Docushare – on-line repository of all Senate documents since 1965 FPP – Full Program Proposal NOI – Notice of Intent SGSC – Senate Graduate Studies Committee SCUP – Senate Committee on University Priorities SCUS – Senate Committee for Undergraduate Studies SIMS – Student Information Management System WQB – Writing, Quantitative, Breadth Requirements Acronyms

The Steps 1. Department/Faculty 2. Faculty 3. SCUS / SGSC 4. SCUP Undergraduate / graduate committees 2. Faculty 3. SCUS / SGSC 4. SCUP 5. Senate 6. Board of Governors* 7. Curricunet / SIMS 8. Calendar / APR *note: new programs may require BC Ministry of Advanced Education approval The Steps

Baby steps Library resources check Overlap check * these are required and may take significant amounts of time, so plan ahead, don’t leave it to the last minute or your proposal may get delayed. WQB approval before going to UCC/SCUS (creating a new W course does not mean the non-W version will be automatically deleted.) Baby steps

The Forms Undergraduate Graduate Information on how to propose new courses, modify or delete existing ones, create or modify programs can all be found at http://www.sfu.ca/senate/senate-committees/scus/ugrad-curriculum.html Graduate Information on how to make calendar edits, create or modify courses, and create new programs can be found at http://www.sfu.ca/dean-gradstudies/administration/curriculum-planning.html The Forms

Special Temporary Topics STT (Special Temporary Topics) courses require the approval of the dean and are then implemented by the Registrar’s office. Must include rationale and plan for offerings Valid for 3 terms of active offering Will automatically be deleted May include WQB designation Special Temporary Topics

Effective Dates Effective dates drive all the systems Curricunet SIMS Scheduling Calendar Academic Progress Report (APR) e.g. Spring 2017, Summer 2017, Fall 2017 Effective Dates

Effective Dates Senate approved changes: BE REALISTIC Between May and July are reflected in the Spring Calendar Between September and December are reflected in the Summer Calendar Between January and April are reflected in the Fall Calendar BE REALISTIC When Senate approves Effective Dates

Sample Timelines-program changes and courses Effective Summer 2018 Approved by Senate no later than December Approved by SCUS/SGSC no later than November Approved by Faculty ? Approved by Department ? Proposed ? Sample Timelines-program changes and courses Note: this timeframe best describes what happens when everything is done correctly. Often items are sent back or revised and may take longer. The effective dates still hold true. Sample timeline program changes and courses

Sample timeline- new programs Effective Summer 2018** Approved by Senate no later than December FPP Approved by SCUP no later than November FPP Approved by SCUS/SGSC no later than October NOI approved by both SCUS/SGSC and SCUP prior to the FPP process Approved by Faculty ? Approved by Department ? Proposed ? ** Note – new programs will require Board of Governor approval and may require Ministry approval, which could delay this timeline. You are advised to contact Susan Rhodes slrhodes@sfu.ca for details Sample timeline- new programs

Program Deletions Two step process: Step 1 – suspend admission to the program. This must be approved by SCUS/SGSC/SCUP and must include a plan for students in the program or who might want to get into the program and how this will be communicated to them. Step 2 – dissolution of the program. Must be approved by SCUS/SGSC/SCUP/Senate. Must include rationale and outcome of suspension plan. Program Deletions

changes All curriculum changes require approval by SCUS/SGSC eg. Pre-requisites, certificate deletions, unit changes, WQB designations, additions to elective lists, admission/continuation gpa, concentration titles Don’t assume it’s an editorial change. EXCEPTION – re-instating temporarily withdrawn courses can now come directly to Senate and Academic Services for implementation. changes

Program changes Changes that require approval by SCUP Name changes to existing credentials Deletion of programs Note: these all pass through SCUS/SGSC first but important to remember the extra step. Program changes

Reminders Prerequisites need to have logic (and, or, parentheses) Does the Calendar you are working from include recent curriculum updates? Does the change apply to ALL your unit’s programs i.e. honours and major and minor? Are the course components accurately marked? Consistency between unit value and number of courses required Equivalent courses – Sequential courses. Reminders

Inaccurate or incomplete documents submitted may result in delay or denial by SCUS, SGSC, SCUP, Senate. Accuracy

Graduate vs Undergraduate Differences between Graduate and Undergraduate Curriculum process Course forms and templates WQB approval not required for graduate courses Graduate Certificate and Diploma proposals do not require a Notice of Intent (NOI) Cohort Special Arrangement programs – faster approval process for short-term (max 3 years) graduate programs Academic Progress Report (APR) is currently being developed for graduate programs Graduate vs Undergraduate

Tying it together Same team, different players Academic staff, advising staff, administrative staff Accurate curriculum management = accurate calendars and accurate academic progress reports= happy students and advisors. Tying it together

Resources Resources Departmental / faculty minutes SCUS dates and minutes http://www.sfu.ca/senate/senate-committees/scus.html SGSC dates and minutes http://www.sfu.ca/dean-gradstudies/administration/senate-graduate-studies-committee/agenda.html Senate documents https://docushare.sfu.ca/dsweb/View/Collection-12682 SCUP http://www.sfu.ca/senate/senate-committees/scup.html Senate approved Calendar guidelines https://docushare.sfu.ca/dsweb/Get/Document-399034/S.10-143.pdf Graduate Curriculum Management http://www.sfu.ca/dean-gradstudies/administration/senate-graduate-studies-committee/schedule.html Undergraduate Curriculum Management WQB information http://www.sfu.ca/ugcr/for_faculty.html Resources Resources

Talking Points Due diligence is required at all levels Realistic effective dates Use the proper forms, follow format Make your changes obvious Check resources for approvals, what really happened Don’t be afraid to ask the experts. Include your advisors in the conversation Talking Points

Questions