UF Human Resources Open Enrollment October 5, 2017

Benefit Plans We offer a comprehensive package to meet your needs (State and UF Plans) Health Plans State – PPO, HMO, Health Investor Plans (High Deductible plans) UF – GatorCare health for domestic partner coverage, grad assistants and most College of Medicine clinical faculty and residents Dental Vision Life Disability (long & short-term plans) Flexible Spending Accounts Legal Insurance Plan Because we have such a complex set of benefits, choosing can be confusing and overwhelming ALEX is designed to help

Meet ALEX Through a series of easy, intuitive questions, ALEX will walk you through benefits offerings and is able to suggest appropriate plans based on your answers This casual, sometimes humorous, approach to explaining benefits plans at UF is a change from the overly detailed explanations that we have historically provided

Meet ALEX What’s in it for you? Learn about your benefits from “someone” who will talk to you in plain English with less jargon Get recommendations of which benefits options you may wish to choose based on your personal situation Review your benefits options at home (or anywhere else there’s an internet connection) so you can include your spouse or partner and family members

Benefits What about your information? While Alex is interactive and web-based, the tool does not ask for any personally identifying data None of your information is saved or collected by the ALEX tool When ALEX asks for your email address, it’s optional and only requested in order to make it possible to rejoin the conversation later if you’re unable to finish in one sitting Your email address is not used for any marketing purposes

Benefits How can you get started? Visit https://myalex.com/uf/2017 In the meantime, let’s get to know ALEX a little better by watching this video Demo: http://news.hr.ufl.edu/2017/07/alex/

Important Benefit Reminders New hires 60 days from hire date to enroll in benefits Coverage start dates State health & life plans – may request 1st of the month after enrollment State supplemental – varies with pay cycle UF plans – retroactive to hire date after enrollment Annual Open Enrollment (Excludes retirement) Scheduled from October 16 through November 3, 2017 Coverage changes take effect January 1 of the following year Annual Benefits and Wellness Fair (October 26, 2017, 9 a.m. – 3 p.m. in the Champions Club at Ben Hill Griffin Stadium)

Benefit Changes for Plan Year 2018

What’s changing? HMO Coverage Area by County: 4 HMO’s for 2018- Capital Health Plan, Aetna, UnitedHealthcare, and Avmed Aenta will be the new HMO provider for Alachua County Each county has one HMO available Choose an HMO based on either Home or Work county If your HMO no longer services the area, you’ll default to your home county HMO based on your address in People First If work and home county have different options—you will default into the home county HMO To choose the work county HMO, you must actively make a selection during open enrollment For 2018 Plan Year- HMO enrollment will show on Annual Benefit Statement included in the Open Enrollment packet

HMO by County

What’s changing? State Vision Premium Increases

What’s changing? Dental Name Change Assurant Dental will change to Sun Life Plan 4025 and 4074 (formerly with Assurant) will still be available The name change does not affect plan benefits

What’s changing? Dental Plans not offered in 2018 Humana: Humana Network Plus—Prepaid dental plan (4004) Humana Preferred Plus—PPO dental plan (4054) United Solstice: UnitedHealthcare Solstice S700—Prepaid dental plan (4014) Ameritas: Preventive Plus (4064)

What’s changing? New procured Dental Plans starting 2018 Ameritas: Indemnity w/PPO (4021) Standard PPO (4022) Preventive PPO (4023) Metlife: Indemnity w/PPO (4031) Standard PPO (4032) Preventive PPO (4033) Designs for a High, Medium and Low benefit

What’s changing? If you are enrolled in a plan that will no longer be available for 2018, YOU must actively elect a new plan. Coverage will NOT be moved into a comparable plan Look at your Annual Benefits Statement – if currently enrolled in a plan that will not be offered in 2018, your statement will reflect no coverage

What’s changing? 2018 State Dental Options Available Ameritas (New): Indemnity w/PPO (4021) Standard PPO (4022) Preventive PPO (4023) Metlife (New): Indemnity w/PPO (4031) Standard PPO (4032) Preventive PPO (4033) Cigna: Cigna Dental (4034) – Prepaid Dental plan Sun Life (formerly Assurant): Sun Life Freedom Advance (4074) - Indemnity PPO Sun Life Prepaid 225 (4025) - Prepaid Dental Plan Humana: Humana schedule B (4084) - Indemnity Dental Plan Humana Select 15 (4044) - Prepaid Dental Plan As a Reminder: UFSelect also offers Eagles Dental as another option found on the myUFL portal

What’s changing? Tax Savings Accounts changes for 2018 (FSA or HSA) OPS will now be eligible for the healthcare FSA or limited purpose FSA starting 2018 OPS eligible employees hired after Open Enrollment but before 1/1/18 may participate by calling the People First Service Center to enroll Increase in Maximum Employee HSA contributions Individual—$3,450 (increase of $50) Family—$6,900 (increase of $150) Employer contribution remains the same High Deductible plan changes Annual out of pocket maximum (OOPM) for High Deductible PPO and HMO Individual—$6,650 (increase of $100) Family—$13,300 (increase of $200) Calendar Year deductible for the High Deductible PPO and HMO Individual—$1,350 (increase of $50) Family—$2,700 (increase of $100)

What’s changing? Healthcare FSA and Limited Purpose FSA changes for 2018 Grace period will discontinue for future plan years Last grace period is 1/1 to 3/15/18 to use your 2017 FSA funds 2018 Plan Year FSA funds must be used by 12/31/18 Remaining FSA balance after 12/31/18 will carry over up to $500 into the next plan year Funds over the $500 carryover amount will be forfeited Annual FSA Max can still be selected even with a carryover $500 carryover will be added to your annual election Deadline for claims submission stays the same – by 4/15th each year Total balance (annual election + carryover) will only show on Chard Snyder portal, and not People First Canceled FSA, but have a carryover at the end of the year – the FSA will carryover year to year until funds are depleted. The Benny Card remains active and the account can be reviewed on the Chard Snyder portal

What’s changing? Other FSA News… The $500 carryover simplifies conversion from a PPO + FSA to High Deductible + HSA Allows employees to establish their HSA on 1/1/18 versus after the grace period Dependent Care FSA will NOT have a $500 carryover like the Healthcare and Limited Purpose FSA A grace period will still be provided for Dependent FSA’s Claims for FSA accounts (healthcare, limited purpose and dependent care) must be filed by 4/15 each year Chard Snyder offers a new Live Chat Feature Available in the FSA & HSA section on the People First portal Chat with a Chard Snyder rep. about anything you might call or email about Representatives available for chat Monday –Friday, 8am-5pm EST

What’s changing? Other plan changes Medication Synchronization (Med Sync) Allows for a once/year, synchronization so that all of your RX’s can be refilled on the same day Certain medications are not eligible Covered Services for Occupational Therapy PPO – limited to 21 treatment days during any 6 month period HMO – limited to 60 visits per injury

A note about new hires Employees hired between open enrollment and 12/31 Current plan options you see on People First may be changing for 2018 HMO choices – check the HMO for your home or work county If you choose an HMO – verify the provider for current year and the 2018 plan year HMO for Alachua county is changing from Avmed to Aetna Review the dental options carefully 4 plans will end on 1/1/18 6 new dental PPO plans that will start on 1/1/18 Benefits eligible OPS employees may now elect a healthcare FSA or a limited purpose FSA (with a high deductible health plan) for 2018 If enrolling in a FSA, you may need to complete 2 enrollments – 1 for current year and a 2nd election for the next year Employees hired during open enrollment must complete their new hire election before any open enrollment election Make sure elections are correct for the current (2017) and next year (2018) before you finalize enrollment!

Other News The State will initiate a Weight Management pilot in 2018 Participation limited to 2000 members– employees and dependents Must participate in a state health plan Complete a health risk assessment, physician referral and supervision Pilot provides coverage for certain weight loss medications, typically not covered by the plan Dependent Eligibility Verification Audit (DEVA) The state received legislative funding for a dependent audit Phase I May-Nov. 30, 2017 – 10% review of QSC’s monthly Phase II Sept to Nov. 30, 2017 – Amnesty Period. You may drop dependent, no questions asked Dec. 1 to May 2018 – 100% audit by a third party vendor (tentative – HMS) Failure to respond, will mean dropped coverage for your dependents!! Watch for requests from the 3rd party vendor (HMS) & don’t throw your letters away! Phase III June 2018 and beyond – audit of QSC’s and new hires

Summary of Important Reminders Enroll in your benefit plans within 60 days of hire date Select your retirement plan within 90 days of hire date

Contacts Benefits Assistance University Benefits Main Office 392-2477 PPD 392-2333 IFAS 392-4777 Health Science Center 392-3786 Or email: benefits@ufl.edu Or book an appointment: www.hr.ufl.edu

Other Benefits Other great benefits provided include: GatorPerks employee discounts http://hr.ufl.edu/benefits/other-benefits/gatorperks Baby Gator Care for children ages six weeks to five years Summer camp & Summer Voluntary Pre-K available 3 locations – Lake Alice, Newell Drive & Diamond Village Complete Application at http://babygator.ufl.edu/enrollment/application Training and Organizational Development http://hr.ufl.edu/learn-grow/ In a leadership position? http://hr.ufl.edu/learn-grow/leadership-development/

Let’s Stay in Touch Please make sure your information in myUFL is correct Navigation to key places: my.ufl.edu > Main Menu > My Account > > Update Emergency Contact > Update My Directory Profile > Manage UF Business Email Address

Update Emergency Contact In the event of an emergency – UF Alert Learn more at: ufalert.ufl.edu Emergency Contact Info (address line 3) and UF Alert Preferences at bottom of page my.ufl.edu > Main Menu > My Account > Update Emergency Contact

Update My Directory Profile State (People First) and UF in general are responsible for: Communications/Correspondence Enrollments, Qualifying Status Changes (QSC) Dependent eligibility COBRA Open Enrollment, Premium Administration Watch for your benefit mailings…Do not throw them away! Learn more: http://hr.ufl.edu/benefits/making-changes/self-service-address-update-in-myufl/ My.ufl.edu > My Account > Update My Directory Profile

UF Information You will receive these automatically if your email address is correct in myUFL UF at Work – Monthly newsletter from UFHR My.ufl.edu > Main Menu > My Account > Manage UF Business Email Address

Consider Subscribing to: UF in the News Weekly from University Relations http://news.ufl.edu/ UF Funding Opportunities Weekly Digest from the Office of Research http://my.research.ufl.edu/ProgramDevelopment/FundingOpportunities/OpportunitiesManager.aspx UF Administrative Memos Distributed as needed https://administrativememo.ufl.edu/ Wellness Wednesday Messages Weekly Send an email to hrs-wellness@ufl.edu

Thank You! www.hr.ufl.edu