10 Oct 2017 Bell Activity: Take out a piece of paper and a pen. Then log on to the lap top that is on your desk. The number on the laptop must coordinate with your desk #. TODAY WE WILL….. INTRODUCE YOU TO YOUR WEST ADA SCHOOL DISTRICT EMAIL & MICROSOFT 365 ACCOUNT.

DO NOT WRITE YOUR PASSWORD DOWN where others might see it. DO NOT SHARE your password with others (parents are an exception) for any reason. DO NOT WRITE YOUR PASSWORD DOWN where others might see it.

PROFESSIONALEMAIL VS PERSONAL EMAIL

Personal Email PROFESSIONAL EMAIL: You own the account. You can expect things you write to be private. PERSONAL EMAIL IS FOR Emailing family members and friends about non-school related topics. Subscribing to online accounts Shopping etc. PROFESSIONAL EMAIL: You do not own this account, the school district does. They are allowed to and will monitor your email accounts. Professional Email is used for: Communicating with teachers Emailing peers about school projects and homework Middle school students will not be able to send/receive emails from anyone outside of the West Ada School District

EMAIL Folders Inbox – where emails can be found. Emails will remain here for 90 days unless deleted or moved to a folder. Sent Items – where they can go to verify that an email was sent to a teacher (if teacher cannot find email). Often times kids think they have sent the email but didn’t. Drafts – if students start drafting an email and walk away or never finish it, it will be saved in the drafts folder. If they are looking for an email they thought they sent, this is the first place to check. Deleted Items – emails that have been moved to trash can be recovered from the deleted items folder. Items in this folder are automatically deleted after 90 days.

Search Mail and People (upper left corner) HOW TO SEARCH FOR EMAIL IN YOUR EMAIL FOLDERS Search Mail and People (upper left corner) An easy way to search for emails by key word or sender.

Student.Sam.ELA4.practice email Student.Sam@westada.org Sincerely, Sam Student Student.Suzy@westada.org Saunders.Sheila@westada.org Student.Sam.ELA4.practice email

From - Your email address (will fill in automatically) To - Recipient Name TO SEARCH: for teachers type lastname.firstname. for students type firstname.lastname. You will want to make sure you have the correct spelling or you may send it to the wrong person. Some students may have the same name. It is a good idea to collect email addresses from peers you are working with in class to be sure you have the right email address. If the name appears in the "To" box and is red, you have entered the name incorrectly and the email will not go through. Delete it and try again. Subject Line ENTER THE DOCUMENT NAME OR PROJECT NAME: LAST.FIRST.ELA4.PRACTICE. Body of Email Includes a greeting (Mr. John…) Message (using capitals and punctuation – no “text speak” and emojis). Be concise and professional. Closing (Thank you, sincerely, etc.)First and Last name

Attaching a file to an email In your email, click on Attach (the paper clip at the bottom of the email.) Select the file from your West Ada OneDrive Attach it as either a OneDrive file or a copy.

Attach as a OneDrive File The person receiving the file now has access to your original file. Any changes they make will be saved on your file. Teachers may ask you to send files this way so they can review, leave comments, and/ or make notes on your document. You may want to send files this way to other students who are working on a file with you. Attach a copy The person receiving the file gets a copy of your document. Any changes they make will not be saved on your original document.

REMEMBER TO DOUBLE CHECK Is my email being sent to the CORRECT PERSON? Did I include a SUBJECT? Did I name the email correctly (last.first.class+Period#.name of assignment). Did I begin with their name? Did I write in COMPLETE SENTENCES? Did I use proper CAPITALIZATION, PUNCTUATION, and GRAMMAR? Did I end the email with my FULL NAME? Did I use MANNERS and SPEAK POLITELY and RESPECTFULLY? Did I attach the document? Did I PROOFREAD my email before hitting send?

This will show you all the programs you now have access to. Click on the waffle tile in the upper left hand corner This will show you all the programs you now have access to. You can access and use them from anywhere...school, home, mobile devices, anywhere you have access to the internet

Click on the OneDrive

What does it mean to save something in the "cloud?" Saving to the cloud is like saving to a flash drive in the internet. But unlike a normal flash drive, you don't have to take it with you and you'll never loose it! You can access it anywhere! OneDrive is your personal flash drive or H: drive in the cloud.

Create 4 folders, one for each of your core classes File Organization Create 4 folders, one for each of your core classes . Click on the “New” and choose “folder” Name them as follows. ELA 17-18 Math 17-18 Science 17-18 World Civ 17-18

Creating & Naming new files/documents Open the folder for the class you are in (ELA 17-18 for all English assignments) and select "New“ Choose the document type you want. For today, please select a new Word document. Name it BEFORE you begin typing the document. (student.sam.ELA4.practice) To name a folder, simply place your curser in the middle of the black header line at the top and start typing. Documents started inside a folder will always save to that folder All changes are saved AUTOMATICALLY when working in the cloud

Accessing your school Email or OneDrive folders from home Go to www.westada.org Click on "Parents and Students“ Click on "Student Email and Web“ Login using your full email address and normal student password. Click on your "waffle" or "tiles" in the upper left. Select OneDrive Open the folder for the class you were working on

Go to www.westada.org Click on "Parents and Students“ Click on "Student Email and Web“ Login using your full email address and normal student password.

Attaching a file to an email In your email, click on Attach (the paper clip at the bottom of the email.) Select the file from your West Ada OneDrive Attach it as either a OneDrive file or a copy.

Attach as a OneDrive File The person receiving the file now has access to your original file. Any changes they make will be saved on your file. Teachers may ask you to send files this way so they can review, leave comments, and/ or make notes on your document. You may want to send files this way to other students who are working on a file with you. Attach a copy The person receiving the file gets a copy of your document. Any changes they make will not be saved on your original document.

To change your signature line in an email….. Open your email account. Click on the settings cog in the upper right hand corner In the “search all settings” box enter the word “signature”

Select Email signature Then type in the closing and below the closing, your first and last name. Select both “Automatically include my signature on new messages I compose” “Automatically include my signature on messages I forward or reply to” Click on “OK” to save this setting. The automatic signature setting will make sure you never send an email unsigned.