Moving Beyond APPM to a Global Standard:

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Presentation transcript:

Moving Beyond APPM to a Global Standard: Using DACS for Cataloging and Finding Aids MARAC Fall 2006 conference Susan Hamburger, Ph.D. Penn State University Libraries October 28, 2006

Rules for constructing title APPM Creator: Jefferson, Thomas, 1743-1826 Title: Papers,1770-1790 DACS Title: Thomas Jefferson papers, 1770-1790

OCLC search in cataloging mode, Connexion Title search: Papers Retrieve 8,313 records Click and receive message: “This line contains too many records to display. Select another item or modify your browse request.”

OCLC search in public mode, WorldCat Title search: Papers Restricted to English and Mixed Materials Retrieve 41,430 records Unordered result set (not chronological by date, not alphabetical by creator or title) But it does list the creator’s name as Author

RLG search in public mode, Eureka Basic Search Title: Papers Retrieve 4,000+ records Click on Papers, displays unordered list of 12,008 titles Advanced Search Form/Genre: Personal papers Limit by English, Archival Control, Mixed Materials Retrieve only 10 records

Extent APPM: cu. ft. p. DACS: cubic feet pages

Date Element Collection that will be added to Abbreviations APPM: indicate accretions with open date: |f 1979-(ongoing) DACS: use inclusive dates for materials in hand: |f 1979-2006 Must change catalog record and finding aid each time new accretion is received Abbreviations APPM: approx., ca. DACS: approximately, circa Unknown dates APPM: n.d., s.d. DACS: undated

ArchiveGrid: Search for James Ewell Brown Stuart (45 hits)

Full Form of Name, LCNAF Not Applied Confederate officers photographs, 1861 - [1864?]. 23 photographs (1 folder). Arrangement of Materials: Arranged alphabetically. . . . Alabama Department of Archives and History This collection covers: Anderson, George Thomas, 1824-1901. Stuart, James Ewell Brown, 1833-1864.

Mixed Form of Name, LCNAF Not Applied Confederate officers photograph album, n.d. .66 cubic ft. (2 archives containers). Arrangement of Materials: Arranged numerically by photograph number. . . . Alabama Department of Archives and History This collection covers: Adams, Daniel Weisiger, 1821-1872. Stuart, Jeb (James Ewell Brown), 1833-1864.

LCNAF Form of Name, Full Form in Note Stuart, Jeb, 1833-1864. Military papers of Jeb Stuart, 1855-1864 (bulk 1862-1863). 267 pieces. 5 boxes. Arrangement of Materials: Arranged chronologically. . . . Huntington Library, Art Collections, and Botanical Gardens Notes and Summaries: James Ewell Brown (Jeb) Stuart (1833-1864), Confederate cavalry commander. . . .

ArchiveGrid: Search for Jeb Stuart or J.E.B. Stuart (90 hits) Does not retrieve Confederate officers photographs, 1861 - [1864?] at the Alabama Department of Archives and History. [bad cataloging] Periods in initials are ignored [good indexing/searching algorithm]

DACS and MARC/EAD vs. HTML Context Standards for encoding Standards for content Platform-neutral portability HTML Style Web presentation

Conclusion DACS is useful for Consistency Standardization Uniformity Global compatibility Cataloging EAD finding aids

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