FP7 Post Grant Open Access Pilot: Gwen Franck LIBER, EIFL FP7 Post Grant Open Access Pilot: Two years in: the results 20171023_National OpenAIRE workshop, Slovakia

The FP7 Post-Grant Open Access Pilot What is it? How to apply? Conditions, eligibility, workflows Statistics & Results What are the results of the first two years of the Pilot? 20171023_National OpenAIRE workshop, Slovakia

The FP7 Post-Grant Open Access Pilot

What did we do? Start date: May 30 2015 / *End date: April 30 2017 What we did/are still doing: APC/BPC Reimbursement ‘Alternative Funding Mechanism: support of 11 non-APC based OA publishing initiatives to improve their work Investigate and test pre-payment agreements with OA publishers and block grants with institutions Report + Roadmap: “Towards a competitive and sustainable open access publishing market in Europe”

The FP7 Post-Grant Open Access Pilot via http://postgrantoapilot.openaire.eu Eligibility criteria: Project ended but not more than two years ago Non-hybrid journals only Limited amount of publications per project Funding cap of 2000€ per article or 6000€ per book AIM: support projects that had their budgets written before any H2020 open access policies in place gather a significant set of data re:APCs to support any future policy actions CONTINUES UNTIL END OF FEBRUARY 2018: https://blogs.openaire.eu/?p=2312

Alternative Funding Mechanism support non-APC based OA publishing initiatives AIM: Allow these initiatives to make substantial improvements to their infrastructure and workflows, covering areas such as OpenAIRE compliance, DOAJ registration, licensing, versions of published articles, ... Explore how non-APC Gold OA can be sustainable via alternative funding models Results of the first call: https://blogs.openaire.eu/?p=2209 New call with focus on scalable and sustainable business models: https://blogs.openaire.eu/?p=2373

Pre-payment agreements Currently: Publishers: Copernicus, Wiley, BioMedCentral, BMJ and Ubiquity Press Institutions: Radboud Nijmegen, Bielefeld Germany AIM: Experiment with decentralized forms of reimbursement management Design feasible workflows

Report and Roadmap: “Towards a competitive and sustainable open access publishing market in Europe” + Annex evaluating the FP7 Post Grant Open Access Pilot https://blogs.openaire.eu/?p=1841 AIM: create an evidence and data-based report sketching scenario’s to achieve a sustainable OA publishing market + an accompanying Roadmap listing concrete actions to achieve this, based on stakeholder participation

How to apply?

How to apply: http://postgrantoapilot.openaire.eu It is possible to apply as an author, or on behalf of an author at your institution/project The project coordinator will always be informed of the submission

How to apply: CONDITIONS: Project needs to be eligible (i.e. FP7, ended but no longer than 2 years ago upon acceptance of publication) No more than 3 publications per project Full Open Access Journal – no hybrids Openly licensed (if possible) Publication needs to be deposited in a repository and link provided Funding caps: 2000€ for an APC / 6000 € for a BPC Publisher invoice should be addressed to OpenAIRE (p.a. Athena Research Centre) OR original invoice should be combined with a request for reimbursement from institution/project/individual to OpenAIRE Book/monograph: publisher needs to agree with our technical requirements

Full Open Access Journal All articles in the journal are OA – i.e. immediately available online, free of charge for end user Check DOAJ.org, or get in touch with me Individual articles can be OA, but the journal as a whole remains subscription based Often named ‘author choice’, ‘optional OA’ etc. Journal publisher collects public funds twice: once via author fees, and once via subsrictption charges Hybrid Journal This is where you type in the event

Licenses? Think before you apply! An ‘open’ license allows for: See: http://opendefinition.org/guide/ and http://freedomdefined.org/Licenses Access CC BY-NC-ND is not an open license! (commercial) reuse Redistribution Adaptations such as translations, … As long as the original author is properly credited Paying a big author fee for a restrictive license is a waste of money! This is where you type in the event

PROCEDURE: Create a user account Homepage: enter project ID/Acronym and check eligibility Eligibility check is automatic, based on OpenAIRE API End date # of publications Project Coordinator gets an automatic notification, can object against funding Service is ‘agnostic’ – first come, first served Create a user account Homepage: enter project ID/Acronym and check eligibility Eligibility check is automatic, based on OpenAIRE API End date # of publications Project Coordinator gets an automatic notification, can object against funding Service is ‘agnostic’ – first come, first served

Invoice needs to be attached Publisher issued: Addressed to Athena Research Centre If invoice is paid for by institution: original invoice + request for reimbursement addressed to ARC NO or INCORRECT invoice: no approval (status: ‘conditionally approved’)

Status: Check and approval is a manual process conducted by OpenAIRE Submitted Approved Rejected Conditionally approved Transferred to pre-paid fund Check and approval is a manual process conducted by OpenAIRE

Keep in mind: We cannot pay for invoices that are not addressed to us Submitting is easiest when you already have the doi and invoice First come, first served. Talk to your project coordinator! Doubts about eligibility term, technical issues? Get in touch at postgrantpilotinfo@openaire.eu

Statistics & Results

The data extracted from the portal on April 30th 2017, show that until then € 1 317 305 had been spent on APCs and BPCs. If we include the prepayment agreements (another € 180 958), this leads to a total amount spent of ca. € 1 498 000. D 5.4 (dataset: doi: 10.5281/zenodo.998042) This is where you type in the event

Statistics as shown on the site in October 2017: 888 publications from 666 projects have been approved for funding since 1/1/2015. A total of 1,444,611 EUR has been paid for APCs, with an average of 1,736 EUR per publication: 662 articles with an average of 1,457 EUR 55 books with an average of 5,517 EUR 11 book chapters with an average of 1,154 EUR Out of 813 paid requests, 699 have a DOI.

Most popular journals and their average APC Nr of publications funded Publisher Average APC paid Scientific Reports 91 Nature Publishing Group € 1179 PLoS ONE 73 Public Library of Science (PLoS) € 1333 Nature Communications 34 Springer Nature € 1996 Sensors 22 MDPI AG € 1601 Atmospheric Chemistry and Physics* 21 Copernicus GmbH € 1472 Optics Express 17 Optical Society of America € 1838 Biogeosciences* 16 € 1308 Frontiers in Plant Science 14 Frontiers Media SA € 1869 BMC Genomics* 13 BioMedCentral € 1716 Frontiers in Microbiology 11 € 1625 Cell Reports 10 Elsevier BV € 2000 Ecology and Evolution* Wiley € 1226 Environmental Research Letters IOP Publishing € 1501 Frontiers in Psychology € 1585

Average APCs and BPCs paid   Number Average author fee paid Total fees paid Articles 786 € 1 477 € 1160 971 Monographs 59 € 5 364 € 316 449 Total 845 € 1 747 € 1496 811

€1 452 The MEDIAN article processing charge paid This is where you type in the event

Final remarks: Open means Open Metadata Pilot, not structural support FP7 No embargoes, use a truly open license, deposit in a repository This Pilot is for FP7 projects only Metadata Pilot, not structural support A complete application = a quick reimbursement process OA publication costs should be a a budget post in your project proposal No Hybrids Paying author fee is not only way to OA We do not fund ‘double dipping’ Non-apc based publishing, OA through self- archiving in repositories (‘green’ route) Logo’s from https://thenounproject.com

postgrantpilotinfo@openaire.eu

Gwen Franck gwen.franck@kb.nl skype: gwen.franck1 @openaire_eu @g_fra