Assessment updates Andrea Davies Assessment and Awards Manager Chris Griffiths Student Administration Manager (Campus based) April 2016 © University of South Wales

Agenda Five day rule – administration Repeat and Resit – next academic year Assessment Board Paperwork Chair’s Action Process Review Appeals and Graduation Exit Award changes Transfer award changes Classified Intermediate award – Integrated Masters © University of South Wales

Agenda continued…. Intermediate award – grading Top up course administration New overall grades – repeat Professional awards Edexcel & exit awards Use of dates – Quercus Other changes for June The future © University of South Wales

Five day rule - administration What are we changing? Why are we changing? © University of South Wales

Five day rule - administration Why are we changing? We do not record this information Unable to identify how many students take advantage of the five day rule Unable to analyse impact / effectiveness Allow management reporting © University of South Wales

Five day rule - administration What are we changing? Record at assessment level on Quercus Introduce a new results status at assessment level, called ‘Five day rule’ © University of South Wales

Resit and Repeat – next academic year Why do we need to administer? What will change? © University of South Wales

Resit and Repeat – next academic year Why do we need to administer? Regulation change for 15/6 – all repeat modules capped at 40% Currently no easy method to identify and administer © University of South Wales

Resit and Repeat – next academic year What will change? For each resit or repeat module – select appropriate subject registration status Identify all with the amended subject registration status Amend all pass marks to 40% © University of South Wales

Assessment Board Paperwork Why the need to review Process of review New paperwork: Subject Assessment Board Progression / Award Assessment Board © University of South Wales

Assessment Board Paperwork Process of review Liaison with colleagues across departments including ASAQS, USO, SAS Best practice within SAS identified Standardised documents agreed and issued © University of South Wales

Assessment Board Paperwork Why the need to review Academic colleagues attending multiple Boards across campuses External examiner experience OIA! - Student complaints – image of USW Consistency and standardisation © University of South Wales

Assessment Board Paperwork New Paperwork: Subject Assessment Board Progression / Award Assessment Board Draft Agenda Chair & External Signature Draft attendance list Running order template Draft Minutes – include a list of all Chair’s Action since the last meeting © University of South Wales

Chair’s Action Process Review Why the need to review Process of review Findings & conclusions What is changing The future © University of South Wales

Chair’s Action Process Review Why the need to review? Varying practices and inefficiencies have been identified throughout both the hub and spoke levels over the years Improve efficiency, standardise process and share best practice Some common questions: Can we remove the need for forms? How much of paperless office are we? Are the forms user friendly? © University of South Wales

Chair’s Action Process Review Process of review Led by Delyth Jones (Cardiff Campus spoke) Timeframe: December to March Liaison with all campus spokes and hub Summarise findings and draw conclusions Group discussion and agreement with hub and spoke managers Roll out! © University of South Wales

Chair’s Action Process Review Findings & conclusions Many staff not aware there is a guide on how to administer Chair’s Action on Quercus, also - complex cases not so easy to describe in a 'how to' process Agreed process not followed by hub and spoke - Understanding of how campus work impacts on the hub and vice versa? Variations across campus and within campuses on how administered Two forms needed review Considered use of spreadsheet to record changes, but agreed that could be a future improvement Retention – where is our master record? © University of South Wales

Chair’s Action Process Review What is changing for 15/16 New single form to incorporate Subject and Progression / Award Assessment Board changes for current year - one form for USW regulations and one for UWN regulations 2015-16 New single form for all prior year Subject and Progression / Award Assessment Board changes Changes to how Chair’s signature is gathered and recorded Changes to multiple module changes on one student, multiple students on same module and multiple students on same course All forms completed electronically All forms saved in one location – Sharepoint (not just awarded students) All Chair’s Action to be reported to the next Assessment Board meeting Date of award – will always be date of original Assessment Board! New user friendly guide! © University of South Wales

Chair’s Action Process Review The future Review success of 15/16 changes, and consider further improvements in the process Review the whole assessment process, to include the Guides and How to processes Review the USW Retention document in line with above © University of South Wales

Appeals and Graduation Why the need to change? What is changing? The future © University of South Wales

Appeals and Graduation Why the need to review? Students should not be in graduation brochure if they appeal Certificates are currently issued to those that appeal What if someone fails a resit following an appeal? © University of South Wales

Appeals and Graduation What is changing? Final year and non final year awarded students will need a change of grade New grade ‘AppealPending’ Change of decision - admin © University of South Wales

Exit award changes Non completion of qualification aim of course studied – different course title on exit Why the need to change? What are we changing? An example © University of South Wales

Exit award changes Why the need to change Students exiting from courses with professional accreditation exit with a different award title Currently manual intervention to produce Certificate Alternate exit award is not clear on student record Risk with replacement documents © University of South Wales

Exit award changes What are we changing? Student will remain on original award and an NOP will be added to the record (NOPDiscontAW, NOPWNAW or NOPAW as appropriate) A second record will be created in the appropriate academic year and the student will be RPL’d credit and awarded on this record (student status ‘For_Award’) Therefore student would receive: Transcripts from original course with actual credit achieved Certificate and transcripts from new course showing RPL’d credit and award achieved © University of South Wales

Exit award changes An example A student enrolled on a BSc Health and Social Care Management, exiting with a CertHE or DipHE in Health and Social Care . Add overall grade of NOP to the BSc record (NOPDiscontAW, NOPWNAW or NOPAW as appropriate) – record remains enrolled Register student DipHE in Health and Social Care with a student status of ‘For_Award’ Add 120 Level 4 RPL credit Add overall grade as appropriate, if achieved CertHE select appropriate Inter, if DipHE, pass in first / sitting, pass in award sitting. © University of South Wales

Exit award changes Courses affected Bachelor of Midwifery - no interim awards. Students receive a transcript. Bachelor of Nursing - no interim awards. Students receive a transcript. BSc Social Work - exit awards are CertHE/DipHE Social Welfare Studies – to be created BSc Health and Social Care Management –exit awards are Cert HE/DipHE Health and Social Care – to be created Master of Chiropractic – exit awards are CertHE/DipHE/BSc Human Science – to be created BA Primary Studies with QTS – exit with CertHE/DipHE in Primary Studies – to be created © University of South Wales

Transfer award changes Transfer (progression) to a course with a different qualification aim from original course studied (where credit contributes) Why the need to change? What are we changing? Examples © University of South Wales

Transfer award changes Why the need to change Production of certificates & transcript is problematic Often early year transcripts are missing Progress not clear on student record Risk with replacement documents © University of South Wales

Transfer award changes What are we changing? Student will remain on original award and overall grade of InterP will be added to the record Roll student (using EOY rollover) to the new course in next academic year Intermediate award credit achieved to be added as RPL’s on new record Therefore student would receive: Transcript(s) and Certificate from original course with actual credit achieved Certificate and transcripts from new course showing RPL’d credit, further credit achieved (if applicable) and award © University of South Wales

Transfer award changes An example - 1 A student progresses from year 1 BEng to year 2 MEng Add overall grade of InterP to the BEng record – exit CertHE Use EOY rollover to create pre-registered record on MEng in next academic year Register student on MEng with a student status of ‘Enrolled’ Add 120 Level 4 RPL credit to the MEng record © University of South Wales

Transfer award changes An example - 2 A student progresses from year 2 MEng to year 3 BEng having completed year 1 previously on BEng Add overall grade of InterP to the MEng record – exit DipHE Use EOY rollover to create pre-registered record on BEng in next academic year Register student on BEng with a student status of ‘Enrolled’ Add 120 Level 5 RPL credit only to the MEng record In this scenario the 120 Level 4 are already recorded on the same qualification aim, and do not need to be re-entered © University of South Wales

Transfer award changes An example - 3 A student progresses from year 2 MEng to year 3 BEng having completed year 1 and 2 on MEng Add overall grade of InterP to the MEng record – exit DipHE Use EOY rollover to create pre-registered record on BEng in next academic year Register student on BEng with a student status of ‘Enrolled’ Add 120 Level 4 and 120 Level 5 RPL credit only to the BEng record © University of South Wales

Classified Intermediate award – Integrated Masters Why are we changing? What are we changing? Example © University of South Wales

Classified Intermediate award – Integrated Masters Why are we changing? Certificates produced incorrectly Classification not clear on student record Risk with replacement documents © University of South Wales

Classified Intermediate award – Integrated Masters What are we changing? New suite of overall grades introduced – inter1, inter 2.1, inter2.2, inter3 Only to be used for integrated masters programmes © University of South Wales

Classified Intermediate award – Integrated Masters An example A student requests to exit the MEng on completion of the 3rd year. Add overall grade of Inter (select appropriate classification, or standard Inter if pass degree) In the statistics screen, update the grade (select Inter) to display the classification In the statistics screen, update the award to display BEng © University of South Wales

Intermediate award – grading INTERDISCONTD Discontinue – Intermediate Award with Distinction Student has been discontinued from their programme of student and is eligible for an Intermediate Award – with Distinction INTERDISCONTM Discontinue – Intermediate Award with Merit Student has been discontinued from their programme of student and is eligible for an Intermediate Award – with Merit INTERWND Withdrawn – Intermediate Award with Distinction Student has withdrawn from their programme of student and is eligible for an Intermediate Award – with Distinction A student can only withdraw to the end of teaching therefore will generally be in first sitting INTERWNM Withdrawn – Intermediate Award with Merit Student has withdrawn from their programme of student and is eligible for an Intermediate Award – with Merit © University of South Wales

Top up course administration Types of Top up How do we administer? Example © University of South Wales

Top up course administration Types of Top up One / two year “true” top up course   Three / four year course – direct entry © University of South Wales

Top up course administration How do we administer? One / two year “true” top up course The student enrols on that course, studies the modules and achieves the Award. There is no RPL credit required.   Three / four year course – direct entry Student is direct entry onto an advanced year of a course Add prior year RPL credits to the record, ensure that the RPL process is followed and the subject registration status for the module is amended. © University of South Wales

Top up course administration An example A student completes a HND Computer Forensics then enrols directly onto the BSc Computer Forensics Year 2 Register student on BSc with a student status of ‘Enrolled’ Add 120 Level 4 RPL credit to the BSc record, it does not matter where the credit was studied © University of South Wales

New overall grades Why are we changing? What are we changing? © University of South Wales

New Overall grades - Repeat Why are we changing? Currently only one Repeat grade to cover many scenarios Online results not providing meaningful information to student Student record is not clear Finance issues – difficult to define fees   © University of South Wales

New Overall grades - Repeat What are we changing? REPEAT Continue on programme at same level, repeat failed modules Student fees: All repeat modules are chargeable REPEATFA Repeat Year – first attempt Student Fees: No fees REPEATFF Repeat Year - First attempts and referrals REPEATFAR Repeat Year - First Attempts and Repeats Student Fees: Mixed fees, only all repeat modules are chargeable REPEAT RFAR Repeat Year - Resits, first attempts and repeat REPEATRR Resits and repeats © University of South Wales

Professional Awards Overall grade Module grade PNonComp Professional Non Completion USW has not received marks from the Professional body and are unable to make an appropriate decision on progression for that academic year. Only to be used for courses where Professional body provides marks to the University. Module grade PCompw Professional completion –marks withheld For professional awards, where they have elected not to release marks to the University, and we are aware they have completed © University of South Wales

Edexcel & exit awards HNDs and exit awards – no longer in Regulations HNC not a valid exit award, ASAQS advise CertHE exit USW award, Pearson credit Queries: direct to Campus Managers © University of South Wales

Use of dates - Quercus Importance of correct date – Award sitting Impact of incorrect date Script will populate incorrect date Manual intervention Increased unnecessary work Certificates issued with incorrect date Wastage Change of decision date © University of South Wales

Other changes for June Reviewing the reports produced for the Boards Use of Assessment Board notes © University of South Wales

The future Saving of Assessment Board paperwork Chairs Action – further work © University of South Wales

Any questions? Nothing hard  © University of South Wales