Logan-Hocking Schools eSIS Reports Presented by Leigh Ann Leach Logan-Hocking Schools lh_lleach@seovec.org

Reporting Features See samples of predefined reports BEFORE the report is run Use the demographic extract to extract specific student information Easy to use

If you need a report for a specific building, make sure you lock into a building

Let’s Begin! Go to Reports

Click the plus signs to access a list of reports in each group

If you are unsure what the report will give you, click on a report name and then click the Sample Report button

Sample Report

To Generate a real report, double click on the report name

Any one or combination of the following two screens may occur:

Allows customization, display and/or filtering of the report Parameter Form Allows customization, display and/or filtering of the report

An Extract Dialog Allows you to use specific criteria under which the report will be produced

Extraction Step 1 Run Extract for all students ALWAYS! Neglecting to run a current extract will use students pulled from your last extract. Make sure that the correct building is being used and the count is accurate

Extraction – Step 2 If you wish to specify a certain group of students – you can use the Specify Extract Criteria Click the Specify Extract Criteria button

A multitude of choices! The BASIC tab

Courses Tab

Misc 1 Tab

MISC 2 Tab

Misc 3 - Tab

Address Tab

Attendance Tab

Testing Advanced Tab

Farms Tab

Schools Tab

Results – Quick Glance

Clear Extract Criteria – Clears out any previous criteria that you may have used Saved Extracts List – Set up your most used Extracts and then save for later use Run Extract – After all criteria is selected, click this button.

Once you run an extraction this box should appear. Choose ‘Go Back’.

Go out the door

Double check your criteria Click Run Report

Make your selections and then click the printer The Parameter Form… Make your selections and then click the printer

Viewing your report Make sure: All Pop up Blockers are turned off Adobe is installed on your machine

Success!!!

Building a Manual Extract Allows you to type in the ID numbers (or names) of the specific students that you want to run a report for Lock into a Building before you start! (If you have access to multiple buildings)

Click Build Manual Extract

Start by choosing ‘Clear All Students’. Add students by using the *Start by choosing ‘Clear All Students’ *Add students by using the ? Or typing the ID number SAVE!!! (Go back to the reports list)

Choose a report

No need to run Extract for all students because you have already built a manual extract… Run Report!

Choose your sort Criteria and PRINT

This report printed for the 2 students in my manual extract.

Export Ad Hoc

Uses for Export Ad-Hoc To pull demographic information into Word or Excel to create labels, letters, spreadsheets… To find students excluded from EMIS To find students who are missing Grade 9 Entry Dates

Let’s Begin! Go to Reports

Choose the fields for your file

Using the Wild Card feature

“Other” Category Watch out “Other” Category Watch out! This Could create multiple records for each student

Let’s create the file

It’s time to choose WHO you want in your export

Many tabs to help match your criteria

Where are the students located? Click Run Extract when you have your criteria selected

Once extract is complete, go BACK

Go out the door!

Fixed Length – BLANK Special Delimiter – TAB Export Tab fields first – CHECKED Save AS – To name the file to put in Excel

Save in: DESKTOP Name your file with .XLS extension SAVE

Create Export!

Click OK and WAIT…..(This may take a few seconds to several minutes)

Your file should now be on your desktop Click OK and go out the Door

Save your changes

5 records indicates the number of FIELDS that you put in your file Click OK

Minimize eSIS Open Microsoft Excel

Open your file

Choose Delimited Next…

Next…

Click Finish….

Success!!!

Questions??