SPONSORED PROJECTS INFORMATION NETWORK SPIN SPONSORED PROJECTS INFORMATION NETWORK Welcome April 2009

SPIN Meeting Agenda Campus Relations SPA Hot Topics Discoverer James Trotter, Interim Senior Manager, Sponsored Projects Administration (SPA) SPA Hot Topics James Trotter, Interim Senior Manager, SPA Discoverer

SPIN Meeting Agenda RGC Hot Topics Deborah Golden-Eppelein, Director, Research Grants & Contracts (RGC) The Current Financial Environment and Clinical Trials Darlene Kitterman, Director, Investigator Support & Integration Services (ISIS)

James Trotter Interim Senior Manager, SPA Campus Relations James Trotter Interim Senior Manager, SPA

Campus Relations Post-award Education Program (PEP) Cancelled Spring term classes will be rescheduled in the summer, after the end of the fiscal year. If anyone is in need of information sooner, please call or email Erik Rye, Campus Relations Coordinator, at 4-1885 or ryee@ohsu.edu to schedule an appointment. A SPA representative will be happy to come to the department for one-to-one training.

Campus Relations The next complete PEP series of classes will begin in Fall, 2009.

James Trotter Interim Senior Manager, SPA SPA Hot Topics James Trotter Interim Senior Manager, SPA

SPA Hot Topics New Guidelines posted on SPA website: Hosting Travel Major Projects http://www.ohsu.edu/research/rda/spa/spapolicies.shtml

SPA Hot Topics New Kirschstein National Research Service Award (NRSA) Stipend Level-FY2009 http://grants.nih.gov/grants/guide/notice-files/NOT-OD-09-075.html Effective on awards made on or after 10/01/2008 Predoctoral stipend level $20,976 1% increase Posted on the RGC website

SPA Hot Topics Postdoctoral Years of Experience $37,368 1 $39,360 2 $37,368 1 $39,360 2 $42,204 3 $43,860 4 $45,504 5 $47,460 6 $49,344 7 or more $51,552

SPA Hot Topics Remaining furlough days for SPA: May 22 June 19

SPA Hot Topics Automation of end-date notification memo New notification method Email automatically sent 45 days prior to end date to the Project Department Fiscal Manager (PDFM) for all Oracle Grants Accounting (OGA) projects. Expect to see these in May for projects with end dates in July!

SPA Hot Topics Effort Update Taxes were due yesterday Effort statements are due tomorrow – April 17th 26% returned as of Monday morning

SPA Hot Topics Cost Sharing Workgroup Updating SPA policy Documenting methods for departmental tracking using the G/L FOMOPPL

SPA Hot Topics New Other Post Employment Benefits (OPEB) charges due to implementation of Government Accounting Standards Board rule, GASB 45 For details see “Other Post Employment Benefits (OPEB) Expenses – Update” at http://www.ohsu.edu/xd/about/services/financial-services/ For Pay Periods 8 through 13, OPEB will be charged at $25 per employee each pay period

SPA Hot Topics Stimulus Funding and OGA SPA will track and identify these funds in OGA in a variety of ways Add “ST” to the OGA Award/Project naming convention (like cost sharing), e.g., AGRANT0021ST/PGRANT0021AST New Funding Mechanisms in OGA (these will appear on the Notice of OGA Account Setup/Revision) STIMULUS GRANT STIMULUS SUBCONTRACT

SPA Hot Topics No-Cost Extension (NCX) Reminder NCX are now processed by RGC Carryover requests and other items previously processed through SPA will continue to be processed through SPA

James Trotter Interim Senior Manager, SPA Discoverer Reports James Trotter Interim Senior Manager, SPA

Discoverer Reports New Discoverer Reports Available now New reports include: Award and Project Balances, Award and Project Listings, Budgets, Expenditure Summary, Financial Reporting and Open Encumbrances All have parameters to run by org

Deborah Golden-Eppelein Director, RGC RGC Hot Topics Deborah Golden-Eppelein Director, RGC

RGC Hot Topics Revised PPQ – stimulus checkbox http://www.ohsu.edu/research/rda/forms.shtml#rda Staffing Update No-Cost Extensions – updated procedure and form Stimulus Competitive revisions may be done in InfoEd rather than Adobe as previously thought. Budgets for these should follow the same format as the original application.

RGC Hot Topics JIT and IACUC Approval Not necessary to have obtained IACUC approval within the 10-day deadline usually given for submission of JIT information Likely that awards will not be made until June and there is plenty of time to follow the process for submitting information for IACUC approval.

The Current Financial Environment and Clinical Trials Darlene Kitterman Director, ISIS

The next SPIN meeting will be On May 21, 2009 at 9:30am in UHS 8B-60 Mark your calendar! The next SPIN meeting will be On May 21, 2009 at 9:30am in UHS 8B-60