HMIS Updates 4.1.17 -New Data Quality Framework in HMIS -Testing new APR CSV file in Sage -New APR canned report

Summary of Updates New APR in HMIS New Data Quality Report Grantees will no longer submit APRs – new system called Sage. Upload CSV data from their HMIS to fulfill the APR reporting requirement in Sage Per HUD request, the 0625 APR report will remain in the ART Gallery until 7/1/2017. The 0631 APR Detail will remain in the ART Gallery until 10/1/2017. Please remember the logic between the “old” and “new” APR reports varies greatly and while both reports will exist simultaneously, their numbers are not meant to be compared and are expected vary. New Data Quality Report This is a new report required by HUD for all CoCs. Data Quality percentages will be submitted at the same time as the System Performance Measures via the HDX. Per HUD, data screens in the HDX will not be an exact match to the format provided to Vendors in the specifications. Several items need to be completed and will be adjusted and included in v2: Calculations in are not filling in Annual Assessment Errors Q7 number of incomplete records

Data Quality Framework

New Data Quality Framework ART Report 640 *Use Internet Explorer or View Report* Prompts: Provider Date Range Effective Date = End Date PLUS 1 Day

New Data Quality Framework - Summary

New Data Quality Framework - Summary

New Data Quality Framework - Summary

New Data Quality Framework - Summary

New Data Quality Framework – Q1 Details Looks at all clients in your project for the LOS, Age, Relationship to HOH

New Data Quality Framework – Q2 & Q6 Details Looks at Don’t Know/Refused, Missing Information and Data Issues for Personally Identifiable data fields and how timely the records were entered into HMIS

New Data Quality Framework – Q3 Details Looks at Universal Data Elements like Veteran, Relationship to HOH, Location, Disability, and Destination Data Quality

New Data Quality Framework – Q4 Details Looks at Income data at entry, annual assessment, and exit

New Data Quality Framework – Q5 Details Looks at questions related to chronically homeless

New Data Quality Framework – Q7 Details Looks at inactive clients for Street Outreach and Emergency Shelter projects utilizing NbN in HMIS – this does not apply to BOS Projects

New APR in HMIS

Canned APR in HMIS Access new APR by logging into Service Point – clicking the Reports tab on the left hand side and look for CoC-APR under Provider Reports

Running APR in HMIS Fill out the Prompts and Click Build Report to run the APR Click Search to find your provider Fill out date range Make sure HUD is selected

New APR in HMIS No need for a supplemental report – you can select the blue numbers on the APR to see which clients are effected or where the errors are coming from!

APR-CSV in HMIS Once you’ve run the APR you will want to export into a CSV file so it can be uploaded into Sage To Export: -Click Download -Save the Zip file and take note of where it is saved

APR-CSV in Sage Once you’ve saved your zip file exported from HMIS – log onto: https://www.sagehmis.info On the main screen you will see: Click the link and toward the bottom of the page you’ll see choose file –select your zip file to Upload and Test

Common Error for APR CSV Test in Sage This is likely due to missing data for the Relationship to Head of Household field. We recommend you click on the “Error Count” link for this field in section 6b of the report to view clients that need to be corrected, and correct the data accordingly.

Questions? Contact the HCA Help Desk at: 502-564-7630 ext 446 https://kyhmis.zendesk.com/