AYSO Region 894 Board Meeting October 22, 2016

Our Vision To provide world class youth soccer programs that enrich children’s lives.

Our Mission To develop and deliver quality youth soccer programs which promote a fun, family environment based on AYSO's Six Philosophies. Everyone Plays Positive Coaching Balanced Teams Good Sportsmanship Open Registration Player Development

Agenda Previous Minutes Open Vol Positions Training Matrix Calendar Financial Status Open Vol Positions Field Status Field Managers Training Matrix VIP Status Calendar EXTRA Action Items RC Nom Com Administrative Updates Division Coordinators Function Updates New Business Fall Registration

Previous Meeting Minutes Review/Approval

Open Volunteer Positions Fields Administrator Regional Coach Trainer Publicity/Marketing Coordinator Regional Auditor

Soon-to-be Open Volunteer Positions Registrar Referee Administrator Webmaster (transition to Blue Sombrero) Secretary Area Director

Training Opportunities Blue Sombrero/Safe Haven Update Webinars Thursday, October 20th, 7:30 pm to 9:00 pm CDT Wednesday, October 26th, 7:30 pm to 9:00 pm CDT Wednesday, November 2nd, 7:30 pm to 9:00 pm CDT Thursday, November 3rd, 7:30 pm to 9:00 pm CDT December Management/Instructor/Assessor Camp – December 2-3

Calendar Date Event Sep 17 Game 5 Sep 24 Game 6 Oct 1 Game 7 Oct 3-7 Fall Break Oct 8 No Games (Fall Break) Oct 15 Game 8 Oct 22 Game 9 Oct 24-30 Regional Tournament Nov 5-6 U10-U14 Area Tournament (Huntsville) Nov 12-13 U16-U19 Area Tournament (Monrovia/East Limestone) Nov 19-20 State Tournament (Madison) Jan 10, 2017 Board Meeting

Action Items Description Assigned to Due Date Status Email safety information to parents John September Complete Check fields and goals Rod M March In Progress Use MMS field and football field for area tournament U16-U19? Cindy Do some analysis about the registration numbers to see if we need to focus on a division or identify another issue Rod E Send email with the list of volunteers for the board to approve Meagan Order Metals ??? October New Complete Annual Report for Board Rebecca August Complete Region Audit Resolve Issues with Bank Account access Send $75 to Calvary for sprinkler repairs Finalize Regional Tournament schedules John/DCs Investigate “MMS Northside goal has a loose post”

Administrative Updates

U16-U19 Area Tournament Meagan is heading up our activities Had planning meeting with Region 914 Good Shepherd reserved, November 10th

Registrar Tiffney Etzel

Safety Director Rod Merritt

Treasurer Rebecca Hammer

CVPA Meagan Ottum

Coach Administration Peter McCoy Curtis Walker

Referee Administration Chris Boyer / Aaron Luchini Dowling Bowman Douglas Vechinski

Equipment Van Sullivan

Uniforms Beth Sullivan

Vacant (John filling in) Fields Vacant (John filling in) Cindy Vechinski

Field Status Need to fertilize and probably do soil testing Hope: Sprinkler Zone 1 not working Calvary: Sprinklers have been fixed and replaced – still need to pay Calvary $75.00 Goal broken on Harvest Baptist – repaired good enough to use, but will need to be replaced

Field Status (cont) Managers - all fields have at least one, lines are mostly getting painted, the net maintenance is hit and miss. Most of Crosswinds treated for Fire ants, Hope treated for Armyworms, MMS will be treated by MMS for Armyworms. The fields have not been fertilized at all this year (except I think Calvary Baptist & maybe Endeavor have people that treat them).

Field Managers U5/U6 – Becca Richardson (was Sheri Roberts) U8 – Scott Wotell U10 – Shannon Gross & Robert Pittman U12 – Allan Fegenbush & Kurt Bratier U14 – Claudia Glasgow U16/U19 – Meagan Ottum

VIP Angela Southern

EXTRA Chris Steely

RC Nominating Committee Chris Boyer Meagan Ottum Lee Raum

Division Coordinators

Division Coordinators U5 – Aaron McNully U12G – Alison Wade U6 – Aaron McNully U14B – Rachel Stewart U8B – Dex Edwards U14G – Rachel Stewart U8G – Yvonne Sanderson U16B – Jonathan Brinson U10B – Chris Steely U16G – Jonathan Brinson U10G – Jeff Salas U19B – Peter McCoy U12B – Jeff Salas U19G – Van Sullivan

New Business

Review Action Items