TIMBUS Crash Course 19th July 2011

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Presentation transcript:

TIMBUS Crash Course 19th July 2011 Andrew McHugh HATII, University of Glasgow

10 Characteristics of Digital Repositories DRAMBORA: An Introduction to the Tookit and its Underlying Principles 25 November 2008 10 Characteristics of Digital Repositories An intellectual context for the work: Commitment to digital object maintenance Organisational fitness Legal & regulatory legitimacy Effective & efficient policies Acquisition & ingest criteria Integrity, authenticity & usability Provenance Dissemination Preservation planning & action Adequate technical infrastructure © HATII UofGlasgow, 2007 (CRL/OCLC/NESTOR/DCC/DPE meeting, January 2007) Ross, Innocenti, McHUGH, Ruusalepp, and Hofman

Preservation risk is real DRAMBORA: An Introduction to the Tookit and its Underlying Principles 25 November 2008 Preservation risk is real Economic Financial Political Contractual Environmental Technological Physical Organisational Socio-cultural Legal Physical: Theft, vandalism, arson, building related risks, Storm, flood, other related weather, damage to vehicles, mobile plant and equipment. Ross, Innocenti, McHUGH, Ruusalepp, and Hofman

Risk Impact in the repository context DRAMBORA: An Introduction to the Tookit and its Underlying Principles 25 November 2008 Risk Impact in the repository context Impact can be considered in terms of: impact on repository staff or public well-being impact of damage to or loss of assets impact of statutory or regulatory breach damage to reputation damage to financial viability deterioration of product or service quality environmental damage loss of ability to ensure digital object authenticity and understandability is ultimate expression of impact Ross, Innocenti, McHUGH, Ruusalepp, and Hofman

DRAMBORA: An Introduction to the Tookit and its Underlying Principles Risk Management Model 25 November 2008 Ross, Innocenti, McHUGH, Ruusalepp, and Hofman

Top down approach: tried and tested DRAMBORA: An Introduction to the Tookit and its Underlying Principles 25 November 2008 Many auditable domains benefit from objective criteria Information and IT security Financial regulation Solely top-down approach disregards diversity evident across preservation discipline funding, scale, legislative responsibilities and restrictions, content types, technology and policy vary Ross, Innocenti, McHUGH, Ruusalepp, and Hofman

DRAMBORA: An Introduction to the Tookit and its Underlying Principles DRAMBORA Method 25 November 2008 Discrete phases of self-assessment, reflecting the realities of audit; Preservation is fundamentally a risk management process Define Scope Document Context & Classifiers Formalise Organisation Identify and Assess Risks Ross, Innocenti, McHUGH, Ruusalepp, and Hofman

Comparability... Important? DRAMBORA: An Introduction to the Tookit and its Underlying Principles Comparability... Important? 25 November 2008 Even assuming smaller subset of 'preservation repositories‘ Services are critical, with performance understood in terms of those services We want to identify and describe classes of repositories in terms of their common services and characteristics Ross, Innocenti, McHUGH, Ruusalepp, and Hofman

Finding Islands of Objectivity DRAMBORA: An Introduction to the Tookit and its Underlying Principles 25 November 2008 Finding Islands of Objectivity 80 or so example risks prompt thinking... insufficient DRAMBORA Interactive enables repositories to align their objectives, activities, strengths and shortcomings with other peer repositories' responses Respondent data is currently being collated into a preservation function/risk ontology, providing scope for mapping repository/collection profiles Ross, Innocenti, McHUGH, Ruusalepp, and Hofman

Why bother? Identify and manage risks, Verify compliance, Check effectiveness, Identify opportunities for improvements Engender trust in stakeholder communities

Risk Management & DRAMBORA DRAMBORA: An Introduction to the Tookit and its Underlying Principles Risk Management & DRAMBORA 25 November 2008 The toolkit refrains from prescribing specific management policies Instead, auditors should: choose and describe risk management strategy assign responsibility for adopted measure define performance and timescale targets reassess success recursively Ross, Innocenti, McHUGH, Ruusalepp, and Hofman 11

DRAMBORA: An Introduction to the Tookit and its Underlying Principles 25 November 2008 DCC Paper on test audits: www.repositoryaudit.eu/images/PreservationPressurePoints.pdf To learn more about DRAMBORA, request support or join the growing network of DRAMBORA users, contact us online at www.repositoryaudit.eu or by email at feedback@repositoryaudit.eu and support@repositoryaudit.eu Ross, Innocenti, McHUGH, Ruusalepp, and Hofman