Exploring Microsoft Word 2003 Chapter 2: Gaining Proficiency: Editing and Formatting Robert Grauer and Maryann Barber Committed to Shaping the Next Generation of IT Experts. Exploring Office 2003 Vol 1 2/e - Grauer and Barber

Moving and Copying Text Terms to know Cut Copy Paste Paste Special command Office clipboard under Edit menu Undo Redo The Cut command removes the selected text and places it on the clipboard. The Copy command places a duplicate of the selected text on the clipboard. The Paste command puts the contents of the clipboard into the document. Move or copy information using drag-and-drop editing. Select the information, and then use the right mouse button to drag the selection to the new location. The Office/Windows Clipboards are temporary storage areas available to any Windows application. The Undo command reverses the effect of previous commands. The Redo command reverses the last command that was undone. Exploring Office 2003 Vol 1 2/e - Grauer and Barber

Exploring Office 2003 Vol 1 2/e - Grauer and Barber Find Command Search text Case sensitive Whole words only The Find command locates a designated character string and optionally replaces it with different characters. The Replace command locates a designated character string and replaces it with different characters. The Selection bar is a blank column at the far left of the document window. Use the selection bar to select a line, paragraph, or the entire document. A case-sensitive search finds word matches only if the words are exactly the same with respect to uppercase and lowercase letters. A case-insensitive search finds word matches regardless of the use of uppercase and lowercase letters. The automatic replacement substitution is made automatically when executing a Replace command. The whole-word replacement replaces only entire words, not parts of a word, when executing a Replace command. under Edit menu Exploring Office 2003 Vol 1 2/e - Grauer and Barber

Exploring Office 2003 Vol 1 2/e - Grauer and Barber Replace Command Search text Replacement text Selective replacement Automatic replacement Exploring Office 2003 Vol 1 2/e - Grauer and Barber

Exploring Office 2003 Vol 1 2/e - Grauer and Barber Go To Command Go to what Enter page number Click Go To Exploring Office 2003 Vol 1 2/e - Grauer and Barber

The View Menu and Zoom Command Zoom box Two page display Print Layout View button Exploring Office 2003 Vol 1 2/e - Grauer and Barber

Typography: Terms to Know Typeface (font) Times New Roman Arial Courier New Serif typeface Sans serif typeface Mono-spaced typeface Proportional typeface Type size Point size Format Font command Typography is the process of selecting typefaces, type styles, and type sizes. Typeface is a complete set of characters with the same general appearance. Times New Roman is a popular serif typeface supplied with Window, while Arial is a popular sans serif typeface; both are proportionally spaced typefaces. A serif typeface is a typeface with serifs (cross lines at the end of the main strokes of each letter). Finally, a sans serif typeface is a typeface without serifs (without cross lines). Courier New is a monospaced typeface supplied with Windows. A monospaced typeface uses the same amount of space (width) for every character, while a proportional typeface allocates space according to the width of the individual character. A font (as the term is used in Windows) is a specific typeface in a specific style. Type style refers to the variations in the typeface, such as boldface and italics. Type size refers to the vertical measurement of the typeface and is specified in points. The Format Font command allows you to select the typeface, size, and style of the text in a document. Exploring Office 2003 Vol 1 2/e - Grauer and Barber

Exploring Office 2003 Vol 1 2/e - Grauer and Barber Format Font Command Typeface Type size Type style Font color Special effects Preview pane Exploring Office 2003 Vol 1 2/e - Grauer and Barber

Exploring Office 2003 Vol 1 2/e - Grauer and Barber Page Setup - Margins Margin tab Select Orientation Margin settings Preview box The Page Setup command found on the File menu lets you change margins, paper size, orientation, paper source, and/or layout. Portrait Orientation shows and prints a vertical orientation of the page, such as in portrait photographs. Landscape orientation shows and prints a horizontal orientation of the page, such as in a landscape painting. Inserting a page break allows you to go to the top of the next page. A soft page break is created by the word processing application, and a hard page break is inserted by the user and will send the insertion point to top of the next page. Exploring Office 2003 Vol 1 2/e - Grauer and Barber

Exploring Office 2003 Vol 1 2/e - Grauer and Barber Page Breaks Soft page break Hard page break Exploring Office 2003 Vol 1 2/e - Grauer and Barber

Exploring Office 2003 Vol 1 2/e - Grauer and Barber Paragraph Formatting Spacing Alignment Line Spacing Indents The Format Paragraph command allows you to specify the alignment, indentation, line spacing, and pagination for the selected paragraph(s). Alignment is the horizontal positioning of the text on the page. Text can be left aligned, right aligned, centered, or justified. An indent is the distance between the text and the margin. Paragraphs can be indented (moved in) so they have a different margin from the remainder of the document. Left indent moves the paragraph in from the left margin of the document. Right indent moves the paragraph in from the right margin of the document. A special indent is a special type of indentation different from the left or right indent. The two types of special indentation are first line and hanging. A first line indent left indents only the first line in the paragraph. A hanging indent indents all but the first line of the paragraph. A tab stop is a measured position to align text at a specific horizontal location. Tabs can include leader characters – a character (typically dots or hyphens) that is used to draw the reader’s eye across the page. It is usually used in a table of contents list. Hyphenation determines the hard break of longer words. Finally, line spacing determines the space between the lines in a paragraph. Common line spacing is single or double. Preview box Exploring Office 2003 Vol 1 2/e - Grauer and Barber

Exploring Office 2003 Vol 1 2/e - Grauer and Barber Line and Page Breaks Keep lines together Window/Orphan control Exploring Office 2003 Vol 1 2/e - Grauer and Barber

Exploring Office 2003 Vol 1 2/e - Grauer and Barber Hyphenation Tools Menu + Language command Options Exploring Office 2003 Vol 1 2/e - Grauer and Barber

Exploring Office 2003 Vol 1 2/e - Grauer and Barber Borders and Shading Borders tab Line style Line color Line width Click for bottom border only Additional line styles Exploring Office 2003 Vol 1 2/e - Grauer and Barber

Exploring Office 2003 Vol 1 2/e - Grauer and Barber Column Formatting Preset column specifications Spacing between columns Column formatting enables you to create columns within your document. The columns can be of equal or different size, and you can also place a line in between your columns. Column width Preview box Exploring Office 2003 Vol 1 2/e - Grauer and Barber