Presentations for impact Wintec & Waikato University Workshops Tom Cockburn & Cheryl Cockburn-Wootten 2011 Tom Cockburn & Cheryl Cockburn-Wootten

Similarities with written assignments you must Research your chosen topic thoroughly Present a reflective, balanced and rounded perspective on the topic Present your audience with empirical or theoretical evidence or data corroborating your methods, focus and particular orientation or conclusions about the topic 2011 Tom Cockburn & Cheryl Cockburn-Wootten

Getting the message across Language tailored to audience: Should be less formal/use less jargon for laypeople May repeat to clarify or reinforce the ‘message’ May deploy other devices e.g. rhetorical questions Content As complex as necessary for audience Interact with the audience-start with a ‘hook’ to engage (helps you relax too) Use Media to best effect Multimedia e.g. Can use more than 1 visual aid 2011 Tom Cockburn & Cheryl Cockburn-Wootten

Before the presentation: preparation Estimate time available Organize information in logical order Sort transitions between slides Avoid too many distracting noises or images Make logical connections between slides Finalize content-have a conclusion 2011 Tom Cockburn & Cheryl Cockburn-Wootten

Before the event: Some rehearsing Develop notes using key words Have a ‘dry run’ to time your presentation Modify as required Check pronunciation of keywords/terms Develop and check slides for accuracy Anticipate questions and prep answers Practice with some ‘friendly’ audiences 2011 Tom Cockburn & Cheryl Cockburn-Wootten

Before the presentation: preparing slides No more than 4 main ideas per slide Use minimum 20 point font or higher Use easy to read font e.g. Arial, Tahoma Use 1.5 or double spacing Number all slides and add other details as per conference requirements or personal preference 2011 Tom Cockburn & Cheryl Cockburn-Wootten

Before the presentation: on the day Arrive early to check equipment and room layout Check that slides clearly focused on screen Warm up and do some relaxation exercises as you see fit 2011 Tom Cockburn & Cheryl Cockburn-Wootten

During the presentation: structure Decide whether to give handouts before or after presentation Greet the audience and introduce yourself Wait for audience’s attention, then start State the topic clearly and give outline of talk Summarize the main points in conclusion 2011 Tom Cockburn & Cheryl Cockburn-Wootten

During the presentation: using your voice well Look at audience as well as the screen Project your voice and vary pitch, volume, speed Vary intonation for statements, questions and emphasis Pause to allow audience understanding time 2011 Tom Cockburn & Cheryl Cockburn-Wootten

During the presentation: using body language well Try to avoid nervous habits Face the entire audience Respond to audience reaction Do not stand so as to block screen 2011 Tom Cockburn & Cheryl Cockburn-Wootten

Question time allows the audience to: Ask for more information Add their own views Recommend resources or research strategies 2011 Tom Cockburn & Cheryl Cockburn-Wootten

Question time allows the speaker to Discuss material omitted from the presentation-and reasons why Get feedback from audience Find out the ideas and views of others about the topic 2011 Tom Cockburn & Cheryl Cockburn-Wootten

Responding to questions Speak with confidence: use eye contact and positive body language Manage the allocated time and difficult questions Involve others in the discussion Address responses to entire audience 2011 Tom Cockburn & Cheryl Cockburn-Wootten

Constructive questions Requests for repetition Requests for clarification Challenging questions Multi-part questions 2011 Tom Cockburn & Cheryl Cockburn-Wootten

Potentially Intimidating questions Correction of minor details or facts Questions about perceived gaps in your research data Questions about basis of methodology 2011 Tom Cockburn & Cheryl Cockburn-Wootten

Responding to comments Do acknowledge and respond Suggestions about material or methodology-accepted for later review Relevant comments or insights accepted Irrelevant comments can be reflected back as possible misunderstanding 2011 Tom Cockburn & Cheryl Cockburn-Wootten