Presenting

What is a Presentation the act of Presenting or Communicating a message the manner in which something is structured and explained a formal report delivered verbally with accompanying media (text, images, illustrations, audio, video etc...) Based on Chambers English Dictionary

What are you trying to do? Inform Inspire or Stimulate Instruct or Explain What are you trying to do? Some or all of these? Try to choose a purpose from those shown in Figure 2 for each of the types of presentation listed below. You will probably be able to think of several, as some types of presentations have multiple motives: - a sales presentation at a conference - a training session at your workplace on a new computer system - an after-dinner speech at a retirement party - a formal presentation about your specialist project/subject/hobby - an interview for a new job - to summarise an activity at a tutorial or a day school. Amuse or Entertain

Activity Reflect on the presentations that you have attended in the past. Write down and list some of the good points in those presentations?

Presenting at University At University students are often required to: Deliver small presentations; To have a Viva and present the findings of their research Project/Dissertation. Some students present themselves better verbally than on paper. The ability to give presentations is a skill that can be learned and developed and is often very useful in many occupations. Like any other activity, Confidence and Ease naturally comes with practice. Students are sometimes required to have a Viva or to present the findings of their research thesis Some courses have seminars built into the structure Some students present themselves better verbally than on paper The ability to give presentations is a skill required in many occupations.

Giving Presentations The ability to give presentations is a skill that is learned through practice, trial and error. It is natural to be nervous if you have not presented anything before. The key to success here is to feel the fear and do it anyway. The more you do it the easier it gets and the more confident you will become, to the point that you will Enjoy and look forward to giving them.

Preparation By failing to prepare, you are preparing to fail. Benjamin Franklin

Preparation Only prepare what can be delivered at a reasonably slow pace. This allows your audience to listen absorb and consider the information you are expressing. Divide material into the essential points that definitely must be made, and extra material at the end which can be used if time permits. Prepare a summary of key points to close the presentation. Practice the presentation several times, going slowly and timing yourself. Edit the presentation if it is too long. If you are relatively new to a topic (most students are) or have statistics/important key information to express use Postcards as an aid-memoire during your delivery. Only prepare what can be delivered at a reasonably slow pace Divide material into the essential points that definitely must be made, and extra material which can be used if time permits Prepare a summary to close the presentation Practice the presentation several times, going slowly and timing yourself Edit the presentation if it is too long Use Postcards as a prompt.

Do’s and Don’ts Wait until the audience is settled before beginning to speak. Tell the audience if you would prefer questions at the end or during the presentation. Introduce the topic of the presentation. Structure what is said so that it progresses logically. Use visual aids used to illustrate key points and to hold the audience attention. Involve the audience. KIS, Keep it Simple. Wait until the audience is settled before beginning to speak Tell the audience if you would prefer questions at the end or during the presentation Introduce the topic of the presentation Structure what is said so that it progresses logically Limit the content of the visual aids used to a few main points – KISS.

Do’s and Don’ts Speak clearly Don’t forget to relax, breath and allow short pauses. Remember to look at and speak to those who are listening. Avoid looking at the screen or cards for too long. Speak to the audience. Adapt a style of presentation to suit the purpose, subject and audience. Speak clearly and adapt the style of presentation to suit the purpose, subject and audience Pause and take a breath after each point DO NOT READ THE PRESENTATION Select a few concrete examples, which are easy for the audience to visualise Summarise during the presentation Use an image or other support material to enhance the content of the presentation.

Do’s and Don’ts Make eye contact Keep to within the set time frame Clearly explain what you’re going to tell them (introduction) and re-iterate what you have told them (conclusion). Q&A, Respond to verbal or non-verbal feedback in a suitable (respectful and understanding) manner. question and answer session React to verbal or non-verbal feedback in a suitable manner Make eye contact Keep to within the set time frame Recap on main points to conclude Tell them what you’re going to tell them, Tell them, Tell them what you told them.

Body Language 85% of the message is conveyed by non-verbal cues – e.g. body language, tone of voice, gestures, etc. MOUTH: Do not hide it when you speak. SMILE: Use them : ) : ) it relaxes you and the audience : ). There’s no one perfect way or set of rules you have to follow to deliver a presentation. Relax and Be Yourself. 85% of the message is conveyed by non-verbal cues – e.g. body language, tone of voice, gestures, etc. EYES: Use them positively BODY SPACE: Do not invade TOUCH: Don’t! EXASPERATION: Keep your cool! MOUTH: Do not hide it when you speak POSTURE AND BODY MOVEMENT: Upright but relaxed - less-threatening; well balanced SMILES: Use them!

Nerves Be Prepared (Allow plenty of time before the event to ‘Prepare’ your presentation)!! Practice, Practice and then Practice some more! Dress appropriately. Relax. Be Organised and Arrive early. Check the venue has the resources you need. Bring a drink.

Remember POWER:P! Prepare Organise Write Edit Refine and then Practice, Practice, Practice: Even out-loud to yourself, and/or to family members or friends – it will help tremendously.

Design Sans-serif fonts e.g. Arial, Calibri, Helvetica, Tahoma, Verdana, have become the de facto standard for heading and body text on-screen, especially online. Sans serif fonts work better on screen, easier to read than serif fonts. Serif fonts e.g. Time-New-Roman, are often used in print publications, serifs are leading edges on letters which apparently helps lead the eye across long lines of text. Sans is french for 'without’ without-Serif. Generally an older style of writing.

Fonts Use no more that two fonts. Use bold for emphasis. limit the number of words per slide. Use one font face and size for headings, and one for body text. Be consistent through-out.

Design tips Your slide must be: Understandable; use clear language Correctly spelt Use correct grammar Able to be read Use of font-size 20pt+ Clear Colour Contrast.

And finally Have fun & Enjoy yourself