CLUB SPORTS Club Officer Training Ryan Bradshaw Assistant Director, Club Sports May 1, 2016 CLUB SPORTS Club Officer Training

Executive Council BBQ Social Emergency Funds Mason Club Sports Executive Council BBQ Social Thank you to all of you who attended! Emergency Funds Form to request funds – available on IMLeagues under ‘My Forms’

Executive Council 2016-17 Council Members Mason Club Sports Executive Council 2016-17 Council Members Officially assume office today! Sam Gallerano – President Xavier Savannah – VP Finance Billy Colbert – VP Finance Dan Vecchio – VP Finance Alina Parikh– VP Conduct David Lambrecht– VP Conduct David Guinee– VP Conduct

Finances Emergency Funds ECCS has funds available Mason Club Sports Finances Emergency Funds ECCS has funds available If operating budget is exhausted, club can request additional funding Will show proof of need, meet with ECCS VPs of Finance VPs of Finance will make decision

Finances 2016-17 Budget Allocations Mason Club Sports Finances 2016-17 Budget Allocations Should have all received emails concerning your budget for the 2016-2017 school year. if you didn’t please email the ECCS We had $207K to allocate Allocated: $186,050 Emergency funds: $20,560

Budget Deadlines Many clubs have funds available to use this year! Mason Club Sports Budget Deadlines Many clubs have funds available to use this year! All funds in your operating account disappear on June 30, 2016 This includes GMU funding and self generated revenue Funds in Foundation Accounts only can carry forward Examples for a few of these skills

Mason Club Sports Budget Deadlines Therefore – let’s use as much of those funds, responsibly, this year as possible! Purchasing Deadlines Purchases above $2k – Deadline has passed Credit Card purchases – May 31 Examples for a few of these skills

Use of Mason Rec facilities Mason Club Sports Use of Mason Rec facilities Deadlines to request facility use with priority: For the fall semester, August 1. Request for practices by May 15th. For the spring semester, December 1. For the summer semester, April 1.

Mason Club Sports First Aid Equipment ALL clubs return their first aid kits for the summer to have them restocked.  We will need all clubs to return them to my office by Friday, May 6th Unless you are still competing after May 6th! Please make sure you leave a note inside your kit stating which club is returning it. Any club who does not return the kit by May 6th will be charged $95 to replace the kit.

Club Sports Survey Results will be shared in the next week or so Mason Club Sports Club Sports Survey Results will be shared in the next week or so

Mason Club Sports Wrapping up your year When you are done with games at practices for the year Let our office know Cancel all of your remaining practice/game times Return your 1st Aid Kit Examples for a few of these skills

Mason Club Sports Wrapping up your year If you have equipment to store over the summer, make arrangements with me to drop it off in our new storage area Do not just show up with a bunch of stuff and leave it in my office You should be creating a list of your clubs inventory. If you haven’t begun this already, please start now!

Wrapping up your year End of year meetings Mason Club Sports Wrapping up your year End of year meetings Brief 15-20 minutes to recap What went well What you can improve on for next year Plans for next year Financial obligations we need to set up in summer Any other plans/questions you have Will take place late April, early May, after budget info is released Examples for a few of these skills

Wrapping up your year End of year meetings Mason Club Sports Wrapping up your year End of year meetings If you do not complete the meeting, your club can not operate next year This is your re-ratification process Examples for a few of these skills

Rocking with REC New format! Mason Club Sports Rocking with REC New format! One large day at the start of the school year for ALL Freshmen August 28th in the evening Examples for a few of these skills

Club Officer Training – Fall 2016 Mason Club Sports Club Officer Training – Fall 2016 Training will be on Sunday, August 28th Afternoon training time prior to Rockin’ with REC Examples for a few of these skills

Mason Club Sports Graduate Assistant We have hired a new GA for the 2016-17 academic year Merrissa Vault Coming to us from Eastern Kentucky University Will start in August Examples for a few of these skills

Alumni As your members graduate, get online and have them fill out the form to be an alumni http://recreation.gmu.edu/club-sports/alumni/ Each club should be gathering a list of Alumni If you need help, contact Paul Bazzano

25Live Training 25Live training – only accessible during the summer Mason Club Sports 25Live Training 25Live training – only accessible during the summer If you plan to use JC Kiosks or other non-Recreation facilities, please complete this this summer Ryan will send out details, but plan on having May 15-June 15/2016 as the only opportunity to do so

RSO Re-registration We no longer register as a Tier 1 organization Mason Club Sports RSO Re-registration We no longer register as a Tier 1 organization Just make sure the club is listed on GetConnected with your current officers and contact info This is where freshmen are being directed to look for activities on campus

Year End Club Sports Awards Mason Club Sports Year End Club Sports Awards 2nd annual awards available to all clubs Community Service Club – Ice Hockey Most Improved Club – Women’s Volleyball Club of the Year – Badminton Club Student Officer of the Year – Taylor Young (Women’s Ultimate)

Year End Club Sports Awards Mason Club Sports Year End Club Sports Awards 2nd annual awards available to all clubs Winners plaques will include names of ALL winners for the rest of time Plaques are located downstairs outside the RAC Gym

Mason Club Sports Contact Info Ryan Bradshaw Phone: 703-993-5819 Cell: 571-620-8928 Email: gmuclubsports@gmail.com Examples for a few of these skills

THANK YOU FOR YOUR TIME! Questions?