Session 2: Project Management in Humanitarian Context Grassroots Pakistan Muhammad Sufyan

Learning Objectives By the end of the session , participants will be able to Explain project success criteria and project management framework Describe the role of project manager in project management Tell the steps of project identification

Review Session 1

Q: Phases of project cycle management (Select which is not true ? Plan Monitor and evaluate Re-plan Implement None of the above Answer : e

Q: Select which is true ? Answer : b Projects have same type of output Projects require extensive planning Projects have not necessarily unique results Projects have no ending date. Answer : b

Q: Characteristics of Humanitarian Action are ( Select one or more) ? Cause: for example, armed conflict; rapid-onset natural disaster Timescale and frequency: for example, protracted, recurrent, rapid or slow onset Area affected: for example, urban, rural, mega State/national capacity to respond Answer : All of the above

Q: Objectives of Humanitarian Action are ( Select one or more) ? To save lives during and in the aftermath of crises and natural disasters To prevent and strengthen preparedness for the occurrence of such situations. To alleviate suffering during and in the aftermath of crises and natural disasters To maintain human dignity during and in the aftermath of crises and natural disasters Answer : All of the above

Project Success Criteria ?

Project Success Criteria ? Meet requirements Delivered on Schedule Delivered within budget Delivered the expected value for money Quality Beneficiary satisfaction Ref: Projects in Controlled Environment by Shiely Keey 2010

Role of Project manager Brainstorm:

Role of Project Manager Direct, supervise and control the project Not carryout project work but manage Define the project Reduce project to a set of manageable tasks Obtain appropriate resources Build and motivate a team Stakeholder communication and management Risk identification and mitigation . Adapt and manage change To direct, supervise and control the project Project managers should not carryout project work, managing the project is enough. The project manager must define the project, reduce it to a set of manageable tasks, obtain appropriate resources and build a team to perform the work. The project manager must set the final goal for the project and motivate his/her team to complete the project on time. The project manager must inform all stakeholders of progress on a regular basis. The project manager must assess and monitor risks to the project and mitigate them. No project ever goes exactly as planned, so project managers must learn to adapt to and manage change.

Role of Project Manager Positive Environment Creator Establish a working environment within the organization for effective and efficient functioning of individuals and groups. This environment s characterized by a common purpose, an intentional structure of roles, the removal of obstructions to performance and the motivation of individuals and groups to contribute to common goals. The manager then is an environment creator, and his/her job is to design and operate a set of conditions where people, working as individuals and in groups contribute towards the attainment of common goals

PROJECT IDENTIFICATION and planning

Stakeholder analysis

Stakeholder?

Project stakeholders Individuals and organizations who are involved in the project, Or whose interests may be positively or negatively affected as a result of project execution or successful / unsuccessful project completions

Major groups of Stakeholders Beneficiaries/Target group Implementers/partners Donors/ Decision-makers

Enlist the project stakeholders Select any of your existing project Beneficiaries/Target group Implementers/partners Donors/ Decision-makers

Problem analysis

Problem Analysis Justification and basis for the project plan Establishment of cause-effect hierarchy Identification of problems related to the subject Inventory of problems

What is a problem? A problem is not the absence of a solution but an existing negative state: 'Crops are infested with pests' is a problem; 'No pesticides are available' is not. What is a ‘focal problem’? One that involves the interests and problems of the stakeholders present.

Do’s & Don’ts of problems one problem ? Brainstorm and agree on one problem by each group Do’s & Don’ts of problems No big balloons or vague concepts e.g. no infrastructure Be precise e.g. no paved road from …. No absent solutions No non-existing problems The brainstorming exercise: (1) Commences by asking workshop participants to identify the main problems that the project will address (2) The main problems should be written on small pieces of card, and stuck on the wall. (3) High order problems should not be described as 'lack of' something, for example lack of knowledge, but instead they should be described as an effect, for example lack of knowledge may become 'destructive forest harvesting practices' (4) After all of the problems are displayed on the wall they should then be clustered into groups of similar issues (5) Problems that are duplicated can be discarded (6) At this stage a simple 'weeding' exercise can be undertaken. The aim of the weeding exercise is to remove any problems that are clearly not problems that can be addressed by the project.

Effects Core Problem Causes Open pit latrines Increased demand on Health Services Increased morbidity and mortality Effects Outbreak of Cholera Core Problem Use Blue Strips causes and effects Poor Sanitary conditions Unhygienic Health Practise Causes Open pit latrines Lack of Knowledge Inability to purchase soap Poor Drainage

Assignment Please identify any core problem Prepare problem tree analysis and share it till April 26, 2017 What are the most serious consequences? • Which causes will be easier to address? More difficult to address? Why? • Which causes and consequences can the government help address? Where can international agencies help? (etc) What can people do?