Enhancement of HE Research Potential Contributing to Further Growth of the WB Region Re@WBC Monitoring visit 04/07/2017 PhD Elvana Shtepani Contact person for University of Tirana, Albania

The project: Re@WBC Title: Enhancement of HE Research Potential Contributing to Further Growth of the WBC Region (Re@WBC) Duration: 2015-2018 Main goal: Towards the HR principles from The European Charter and Code for Researchers website: http://rewbc.ni.ac.rs/ University of Niš, Serbia - coordinator University of Belgrade, Serbia University of Novi Sad, Serbia University of Kragujevac, Serbia University of Montenegro, Montenegro University of Sarajevo, Bosnia and Herzegovina University of East Sarajevo, Bosnia and Herzegovina University of Vlora "Ismail Qemali", Albania University of Tirana, Albania Coventry University, United Kingdom University of Liege, Belgium Polytechnic University of Turin, Italy Center for the Promotion of Science, Serbia

Objective Contribution to enhanced management of human research potential at WB universities in line with national and EU strategies for researchers.  Improving institutional HR policies and practices Enhancing career development and cooperation opportunities of researchers Fostering regional cooperation

Other goals improving conditions for development of research and professional careers; developing support services for young and talented researchers; brain-gain through active participation in research activities; harmonisation of research space; encouraging mobility.

Work packages: Preparation for the HR research management reform Excellent university for the researchers Excellent researchers for the community Quality at Re@WBC Dissemination and exploitation Management at Re@WBC

Achieved Deliverables WP1. Preparation for the HR research management reform/ University of Nis No. Workpackages Achieved Deliverables Achievement date Planned achievement date   Reason for delays (if any) Deliverables still in process 1. WP1 1.1.Research potential at WBC universities mapped (questionnaire) 29.02.2016 14.03.2016  done 2 1.2. Review of HR strategies at EU partners (meetings) 26.06.2016 3 1.3.Comparative analysis (Nis) 31.07.2016 14.09.2016 4 1.4. Action plans for HE management reform 20.11.2017 15.11.2016   group work established at a later date than expected  in progress 5 1.5. HR offices and centers equipped April 2017 (hardware) Contract signed 14.01.2017 Purchasing procedure for buying online are still being considered incomplete;

WP2. Excellent university for the researchers/ University of Novi Sad Workpackages Achieved Deliverables Achievement date Planned achievement date   Reason for delays (if any) Deliverables still in process 1. WP2 2.1. University centres and HR offices reinforced 14.07.2017 In progress 2 2.2. Administrative staff competences improved Sept 2016 14.12.2016  completed 3 2.3. University managements educated on the C&C implementation June 2016 14.04.2016 4 2.4. HRS4R strategy created and adopted at partner universities: 14.10.2016 The work group has already been set up, and is working on developing an HRS4R strategy and plans on submitting the application for “HR excellence in Research” label by mid September. Workpackages

WP2. Excellent university for the researchers No. Workpackages Achieved Deliverables Achievement date Planned achievement date   Reason for delays (if any) Deliverables still in process 5 WP2 2.5. Training trainers (4 trainings organized: Coventry, Belgrade, Liege, Turin) 15-16 Dec 2016; 5-7 April 2017; 8-12 May 2017; 23-26 May 2017 14.02.2017 6 2.6. Promotion procedures improved 01.12..2017 Recommendations on the next steps are still to be made. In progress 7 2.7. Plagiarism monitoring tools implemented 14.03.2017 Purchasing procedure for buying online is still being considered Plagiarism software not purchased yet 8 2.8.Ethical committee procedures improved: ( Nov 2016 (training in Kragujevac) 01.12.2017 Recommendations on the next steps are still to be made. 9 2.9. Cooperation with scientific diaspora established: 14.10.2018  in progress

WP3. Excellent researchers for the community/ University of Kragujevac No. Workpackages Achieved Deliverables Achievement date Planned achievement date   Reason for delays (if any) Deliverables still in process 1 WP3 3.1. Researchers trained on C&C and HRS4R December 22, 2016 January 18, 2017  December 2016 107 researchers informed 2 3.2. Webpages offer opportunity links 14.10.2018 3 3.3. Young researchers trained on research methodology May 24, 2017 May 29, 2017 14.06.2017  a large number of researchers trained 4 3.4. Young researchers trained in various skills 13-14..09.2017 14.01.2018

WP3. Excellent researchers for the community No. Work packages Achieved Deliverables Achievement date Planned achievement date   Reason for delays (if any) Deliverables still in process 5 WP3 3.5. Training on teaching methodology 15.11.2017 6 3.6. Pilot Mentoring system introduced 13.06.2017 14.10.2017  in progress 7 3.7. Measures for enhancement of multidisciplinary in research 14.01.2018 8 3.8. Guide book published  15.07.2017 14.04.2018 In progress

WP4. Quality at Re@WBC/ University of Montenegro No. Workpackage Achieved Deliverables Achievement date Planned achievement date   Reason for delays (if any) Deliverables still in process 1 WP4 4.1. Quality Assurance Committee (QAC) established Dec 2015 14.01.2016 2 4.2. Project quality procedures developed (QA Manual Mar 2016 14.06.2016 3 4.3. WP reports 14.01.2018 4 4.4. Annual QA reports 14.10.2018 In progress 5 4.5. Reports analysis 6 4.6.External monitoring

WP5. Dissemination and exploitation at Re@WBC/ CPN No. Achieved Deliverables Achievement date Planned achievement date   Reason for delays (if any) Deliverables still in process 1 WP5 5.1. Project web-site created and regularly updated Dec 2015-Oct 2018 14.10.2018 2 5.2. Promotional material distributed In progress 3 5.3. Project results disseminated  in progress 4 5.5. The label "HR Excellence in Research" obtained by a number of WB partner universities 5 5.6. Mentoring system adopted 6 5.7. Strategy on continual training of researchers adopted 14.04.2018

WP6. Management at Re@WBC/ University of Nis Nr. Workpackages Achieved Deliverables Achievement date Planed achievement date   Reason for delays (if any) Deliverables still in process 1 WP6  6.1 Kick off and coordinating meetings  14.10.2018  6.2Procedures for project management  14.06.2016  done  6.3Project management bodies set and PA signed  14.10.2016 Done  WP6 6.4 Software Platform for Project management done 6.5 Day-to-day coordination  performed continually WP^ 6.6 Financial management 14.10.2018 Performed continually

II. Project mobilities information based on the format table below: No. Project Mobility (type of activity, e.g training, study visit, workshop, and its theme) Date and place of the activity Number of participants for each partner institutions Activity main result achieved 1. Kick-off meeting 10-11 Dec 2015; Nis, Serbia 2 Introduction to the project, partners, activities, work packages 2. Visit 21-25 Mar 2016; Turin, Italy Best practices observed 3. 18-22 April 2016; Liege, Belgium 4. Seminar 8 June 2016; Belgrade, Serbia University management trained 5. 20-25 June 2016; Coventry, UK 3 6. training 22-23 Sept; Novi Sad, Serbia 4 Admin staff trained

Date and place of the activity Nr. Project Mobility (type of activity, e.g training, study visit, workshop, and its theme) Date and place of the activity Number of participants for each partner institutions Activity main result achieved 7. training 9-11 Nov 2016; Kragujevac, Serbia 2 Ethics committee members trained 8. meeting 1-2 Dec 2016; Belgrade, Serbia Steering Committee meeting 9. 15-16 Dec 2016; Coventry, UK Train the trainer/ supervision training for supervisors and students/ approaches to development for early career researchers 10. 23-25 Mar 2017; Podgorica, Montenegro 1 Quality Assurance meeting 11. 5-7 April 2017; Belgrade, Serbia 3 Train the trainer Ethics in Academia, Challenges in Research Ethics and Plagiarism Detection Tools 12. 8-12 May 2017; Liege, Belgium Train the trainer HR excellence in research 13. 23-26 May 2017; Turin, Italy Train the trainer on skills and competencies acquired in the field of soft skills

III. Additional Questions 1. What is the percentage of deliverables completed (as compared to the work programme)? 45% / 55% 2. What is the percentage of budget used for partner institution? 30% / 50% 3. What equipments were acquired by each partner institution? Hardware (PCs, laptops, printers) 4. What is the number of academic staff, administrative staff and students trained through the project? 6 admin, 14 academic, 0 students

Additional questions 5. List internal and external quality assurance measures/documents adopted by the project? QAM, templates, FMG, regular reports (annual, WP, external) 6. Is the communication level with the project coordinator adequate? Are you satisfied with the overall management of the project by the coordinator? List any problems. Very good; Ongoing communication by email and meetings organized regularly 7. How are the project results being disseminated? By organizing special sessions for disseminating project results and distributing promotional material 8. Has there been sufficient expertise available to the project? Yes. There has been sufficient expertise available to the project.

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