Tunica County School District Budget Planning for the Librarians Dr. Stanley Ellis, Facilitator Director of Curriculum & Professional Development Central Office Conference Room November 17, 2016

Mission The mission of the Tunica County School District is: To provide strong instructional leadership, Research-based instructional strategies, High-quality professional development, On-going parent and community engagement, to ensure that all students are college and career ready

Vision and Focus The vision of the Tunica County School District is: To ensure that all students are college and career ready The focus of the Tunica County School District is: Teaching and Learning

Goals The goals of the Tunica County School District: To improve student achievement; (All schools shall achieve at least a “C” rating) To clear all process standards and regain accreditation; To increase the graduation rate and reduce the drop-out rate; To encourage parent and community involvement

Budget Planning Goal of Budgeting Budget Development Process Sources of Library Funding

Budgeting Goal To plan, develop and manage library resources to ensure that students have the necessary tools to be college and career ready.

Budget Development Process Perform annual needs assessment Use your knowledge from past years Data you gathered Any new information regarding the community’s future plans Analyze and prioritize activities and services What activities and services does the library provide? Which activities or services serve the greatest needs of our students? Which activities or services are vital in supporting teaching and learning?

Budget Development Process Identify revenues and expenditures Contact your funding sources as early as possible regarding revenue earmarked for the library (Director of Curriculum, Director of Federal Programs, Principal) Determine total revenue needed to cover the expenditures from the activities and services priorities list Develop the initial budget Should be completed no later than January of each year Prepare a worksheet based on the determined expenditures. List your line item names down the left side and your prioritized activities across the top. This exercise will give you a grand total for each line, but also allow flexibility to make changes within priority areas.

Budget Development Process

Budget Development Process Evaluate the initial budget Compare projected costs to estimated allocations Make any adjustments Use the previous year’s budget as a comparison Develop the proposed budget Use all the data collected throughout the development process to prepare the budget Remember to: Review Make adjustments Finalize

Budget Development Process Develop the budget presentation Prepare a formal presentation for the library committee and/or any other groups that should know about the budget plans. Present proposed amounts for each line item and how your arrived at them. Provide an overview of what the library wants to accomplish using data and examples. Tell about any change in services or activities, acquisitions or other special points of interest. Identify and explain any major increases or decreases in funding and expenditures. This is opportunity to address anything that impacted the budget planning process.

Budget Development Process Present the budget Whether it’s an informal presentation to the committee or a formal budget hearing with funding sources, be prepared. Take time up front to find out where it will take place, who will be attending, any particular traditions or expectations involved with the presentation format, and what will happen before and after your presentation. Use visuals to clarify the information. These can consist of handouts or audio visual presentations. Remember…this is the perfect opportunity to educate the audience on the importance of the library’s role in the school community.

Sources of Library Funding Appropriations from Governing Authorities Conservator District Federal

Thank you!