LYNNWOOD GLEN RESIDENTS ACTION GROUP ANNUAL GENERAL MEETING TUESDAY 3 NOVEMBER 2009 TODD HALL, St ALBAN’S COLLEGE

AGENDA Opening Welcome and apologies Minutes of the previous AGM Chairperson’s Report Financial Report Ward Councilor Report – Prof. Baker Metro & SA Police Constitution Election of new EXCO

AGENDA (Continued) FEEDBACK ON: Lynnwood Junction Menlyn Node Closure – Lynnwood Glen East and West Greater Menlyn Node Menlyn Maine New Matters Date of next meeting Thanks and closure.

HOUSE RULES Please switch off cellular telephones. Time is short – please keep questions short and to the point. If there are serious issues, please discuss them afterwards or send us an e-mail to: TheLGRAG@gmail.com. Our Website is: www.lgrag.wordpress.com

Contact particulars Website: www.lgrag.wordpress.com E-mail: TheLGRAG@gmail.com Fax: 086 616 2363. Tel. (Please remember that this is the Secretary’s private number and you are requested to respect it): 012 361 3703. Address: 72 Delaware Street, LWGlen. PLEASE ENSURE THAT WE HAVE YOUR CORRECT CONTACT PARTICULARS.

APOLOGIES Any apologies to be noted?

Minutes of the previous agm Read Any comments? Proposed by? Seconded by ?

Chairperson’s report New EXCO elected in 2008: Chairperson – Stef Grobler Vice-Chairperson – Faan Geyser Secretary – Dave Harcourt Treasurer – Arthur Dyer Liaison – Dave Rogers Legal Issues – Inneke Handley Co-opted members: Dr. Chris Semmelink Mr. Dawie Bezuidenhout

THANKS TO PREVIOUS EXCO Mr. Pieter Korkie Dr. Chris Semmelink Mr. Dawie Bezuidenhout Mr. Jan Diepeveen Ms. Doreen Wilson.

ACTIVITIES DURING 2009 Regular meetings held Applications for rezoning Objections to applications for rezoning Illegal business operations Threats to quality of life in Lynnwood Glen Rights & obligations of residents General comments on the future.

Financial report Report by Arthur Dyer Necessity to fund the operations of the LGRAG. Voluntary contributions by residents. R50.00 per household per annum. Income and expenditure. Questions.

Financial report (Cont.) The necessity to fund the LGRAG activities is becoming more apparent, judging by the increasing influx of business operations into our residential suburb. The money is not required to fund the day to day operations of the group, and in fact no money has been drawn from the account. The Exco members have absorbed day to day costs such as postage, stationery, printing etc

Financial Report (cont.) We will in all probability be faced with some form of litigation sometime in the future if we intend to take a stand against the blatant disregard of the rezoning by-laws and procedures, both by the council and developers.

Financial report (cont.) Up until now we have asked residents attending the AGM to contribute R30 towards the LGRAG. We would propose that this be increased to R50 and should be applicable to all rate payers in the area, not just those attending the AGM. Ad hoc voluntary contributions will also be appreciated and put to good use. Without the support from all the residents of Lynnwood Glen we will be facing a huge uphill battle if recent trends to commercialise our suburb continue.

Income statement Opening balance as at August 2008 - R7 184.80 Income: Contributions at AGM (2008) - R1 380.00 Contributions since 2008 - R 60.00 Interest accrued to date - R 239.30  

Income statement Expenditure R0.00   Bank Balance as at 27th October 2009 R8 864.10

Report by ward councilor Ward Councilor: Professor Duncan Baker Matters of mutual interest Tshwane Metro Council issues.

Report by south african police Director Wiese, Station Commissioner, Brooklyn Issues of public safety Crime statistics Community Police Forum Responsibilities of residents Crime prevention issues Questions

Metropolitan police report Address by Metro Police on matters of traffic and related issues such as illegal squatting and contraventions of Municipal by-laws Rights and responsibilities of residents Noise and noise abatement Contact numbers Complaints Questions

Proposed constitution Chairperson presents a proposed new Constitution for: Discussion Amendments Adoption.

Proposed constitution Article 1: Name. Article 2: Mission. Article 3: Objectives. Article 4: Membership. Article 5: Appointment & Governance of EXCO. Article 6: Functions of EXCO. Article 7: General Meetings. Article 8: Material Decisions. Article 9: Dues & Fees.

Election of new executive Vice-Chairperson, Faan Geyser to deal with election of new EXCO Chairperson Vice Chairperson Secretary Treasurer Liaison Legal

feedback Lynnwood Junction – Dawie Bezuidenhout Menlyn Node – Dr. Chris Semmelink Closure Issues: East – Faan Geyser; West – Dave Rogers. Menlyn Maine – Prof. Duncan Baker.

Lynnwood junction Mr. Dawie Bezuidenhout Mr. Jeanne Jordaan – Atterbury Properties

Closure issues Lynnwood Glen East – Mr. Faan Geyser Lynnwood Glen West – Mr. Dave Rogers

Menlyn maine Professor Duncan Baker – Ward Councilor for Ward 46.

MENLYN & MENLYN NODE 2009 Chris Semmelink

New matters New Matters raised Date of next meeting Thanks Special word of thanks to St. Albans for the may years of support and providing a venue for meetings. Applause please. Closure.