Annual Report Instructions

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Presentation transcript:

Annual Report Instructions Lucie Linssen CERN SLHC-PP GB meeting, LL, 25/2/2009

Annual report chapters Publishable summary <= MGT team Project objectives 2008 <= MGT team Work progress and achievements during the period Deliverable and milestones tables Project management Explanation of the use of the resources <= Mar’s talk Financial statements <= Mar’s talk Where to find the template? SLHC-PP EDMS site => PROJECT FILES => reports SLHC-PP GB meeting, LL, 25/2/2009

Chapter 4 “Deliverables and Milestones table” Essentially this is a summary table => MGT team However, it is based on the: Deliverables reports => WP coord Milestones reports => WP coord Deliverables and Milestones reports are due on the exact date (e.g. M9, M12…) Where to find the template? SLHC-PP EDMS site => PROJECT FILES => reports SLHC-PP GB meeting, LL, 25/2/2009

SLHC-PP GB meeting, LL, 25/2/2009 Deliverables 1st year SLHC-PP GB meeting, LL, 25/2/2009

SLHC-PP GB meeting, LL, 25/2/2009 Milestones 1st year SLHC-PP GB meeting, LL, 25/2/2009

Chapter 5 “Project Management” Shall contain: Management summary => MGT team List of project meetings => WP coord List of: Publications based on SLHC-PP work => WP coord Conference contributions and presentations based on SLHC-PP work => WP coord The project office secretaries will prompt the WP coordinators for the above input (template) SLHC-PP GB meeting, LL, 25/2/2009

Template Dissemination Activities

Chapter 3 “Work progress…” Chapter 3 (<= WP coord) shall contain: Summary of progress towards objectives Highlight significant results Reasons for deviations from plan or failing, if any Guideline: 1 or 2 pages per task SLHC-PP GB meeting, LL, 25/2/2009

Reporting Deadlines Period 1: April 1st 08 – March 31st 09 Deadline for Submission of Periodic Report: + 60days SLHC-PP GB meeting, LL, 25/2/2009

Technical Financial Section Content Editors Template Provided 1 Publishable summary Mgt team 2 Project Objectives for the Period 3 Work Progress and Achievements during the period WP2 to 8: Summary of progress Significant results Deviations from Annex I Reasons for non achieved objectives Statement use or resources and deviations Corrective actions WP leaders Yes 4 Deliverables and Milestone Tables Table of deliv. & milestones, with forecast delivery dates if delayed Mgt & WP leaders 5 Project Management Management of the Consortium Mgt activities Problems occurred Changes in the Consortium List of meetings Project planning Impact of deviations in miles. & deliv. SLHC-PP Website Dissemination activities (list of publications, Tech. Notes, WP’s web sites, Workshops, conferences, etc) Mgt 6 Explanation use of resources Tables per partner/WP Partner rep. 7 Financial Statements Form C per partner Summary Financial Report 8 Certificates (CFS) If requested EC contribution > 375000 E >> Not needed in Period1 Technical Financial