Amtrak Legal eInvoicing Pilot Kickoff March 28, 2005

Legal eInvoicing Solution – Agenda Welcome, and Thank You! – Byl Herrmann What is Legal eInvoicing? Why take part in Legal eInvoicing? How do I use the Legal eInvoicing system? What do I need to do to get started? Timeline / Next Steps Questions / Contact Info

What is Legal eInvoicing? In general, a method of electronically submitting an invoice to a client for approval and payment For Amtrak: Secure web-based system for submitting invoices using standard web forms and file upload Eliminates the requirement that companies generate their own cXML invoices

Why take part in Legal eInvoicing? Allows law firms to invoice Amtrak faster Allows law firms to receive payment for their services faster Will soon be an Amtrak requirement

eInvoicing System - Home Access https://12.160.51.25/eInvoicing (test system) Navigation Bar Page Title Bar

eInvoicing System - Invoice Submission Two methods to submit: Invoice Entry Form - Manual entry of invoice details - Submit one invoice at a time Invoice Upload - Based on LEDES98B CSV format - One invoice per file - Verify invoice details Both Methods Require - Input of Ariba Supplier Network Credentials - Choice of Claims/Lit. per invoice

eInvoicing System - Invoice Entry Form Click at any time for help Credential Section Header Details Section Submitted Line Item Overview Section New/Existing Line Item Edit Section

eInvoicing System - Invoice Entry Form Don’t enter your Shared Secret until just before clicking Submit Invoice 1. Enter ASN Information Invoice discounts should be entered as negatives 2. Enter Header Details Click to delete an entered Line Item . Confirm details of entered Line Items Click to edit an entered Line Item Click after all Line Items have been entered

eInvoicing System - Invoice Upload 1. Enter Ariba ID. Shared Secret will be entered on Invoice Entry Form Page Click to search for the invoice file 2. Choose the type of upload (1 type per upload) 3. Confirm details of Invoice to be uploaded Includes all line items and adjustments Once validated, the details of the upload will be displayed in the Invoice Entry Page for review and final submission

eInvoicing System – Submission History For identity confirmation, enter the Invoice Date of your last submitted invoice

What do I need to do to get started? Visit https://supplier.ariba.com to create an Ariba Supplier Network account (see Enablement help) - Requires DUNS #, etc. Follow directions for creating an ASN Test account once your Production account is active Review the Enablement documentation for details on invoice submission Once registered and ready (after 3/30/05), submit a test invoice using the eInvoicing application. Note that during the pilot phase, you won’t use live case #s.

Timeline / Next Steps Mon, 3/28/2005   - eInvoicing pilot program conference call - Begin gathering information for ASN registration Weds, 3/30/2005 - Fri, 4/8/2005 - ASN account is active   - Non-production eInvoicing site is live   - Non-production eInvoicing submissions accepted Thurs, 4/14/2005 - Mon, 4/18/2005   - Production eInvoicing site is live   - Non-production eInvoicing submissions accepted   - Feedback, fixes, and changes from 3/30 pilot incorporated Tues, 4/19/2005   - Production eInvoicing submissions accepted

Questions? Any questions, contact Jim Gluck – gluckj@amtrak.com Cliff Simpkins