The European CAF external feedback procedure Evaluation for improvement: webinar results Bruxelles, 23 March 2017 23rd March 2017 WEBINAR

1. ACTORS INVOLVED AND PARTICIPATION - EIPA CAF RC, Portugal, Austria, Italy, Belgium - Finland, Poland, Slovakia N° of Participants: 62 N° of MSs: 13 + EIPA Overall satisfaction rate: 8-9 (average out of 11) 23rd March 2017 WEBINAR

2. ACTIVITIES REALIZED Collection of information in MSs implementing PEF ( by 31st of January) Analysis and summary of main findings including both strengths and weaknesses( by 15th of February) Results presentation and short discussion (webinar 9th of March) 23rd March 2017 WEBINAR

3. FOCUS EFAC TRAINING (Eipa) PEF PROMOTION (Portugal) PEF standard works MSs integrations or variations: areas to be further analyzed Problems observed: areas to be improved EFAC TRAINING (Eipa) PEF PROMOTION (Portugal) PEF PREPARATION (Austria) ON SITE VISIT MANAGEMENT(Italy) FOLLOWING THE SITE VISIT(Belgium) – postponed

1.EFAC’s training The EU standard programme is adopted by all MS Training for the EFAC team leader – focus on leadership, team and communication management (IT) Feedback report insight (IT), EFAC training on interviewing and questioning (PL) PROPOSAL: circulate/exchange detailed information on these issues 23rd March 2017 WEBINAR

2. PEF Promotion It doesn’t exist a separate, ad hoc strategy for PEF promotion. PEF is part of the CAF promotion strategy (IT, AT, PT) PEF works when is free of charge for participants (i.e. financed by European structural funds). More systematic promotion approach to promote PEF to be explored at European level? PROPOSAL: define guidelines for a strategic approach to PEF promotion 23rd March 2017 WEBINAR

3. PEF Preparation PROPOSAL: exchange the “standard questions set” Preparation phase generally standardised in all MS. Apparently a flexible approach in Belgium (agenda, number of interviews and actors involved, check list of questions delivered in advance…) Additional information required: description of the SA-process (I) PROPOSAL: exchange the “standard questions set” 23rd March 2017 WEBINAR Inserire due righe nella tabella a sx Un minimo di flessibilità è comprensibile e accettato

4. Site visit management The standard is generally followed concerning n°of assessors, duration, SHs involved, 3 questionnaires Belgium has adapted the questionnaires; IT/PT/AT/B: questionnaire on Pillar 3 doesn‘t provide proper info PROPOSAL: improve questionnaire on Pillar 3 23rd March 2017 WEBINAR

5. Following the site visit The standard is generally followed CS for participants organizations developed (I, PL) Evaluation system to verify and improve the quality of the PEF process implemented (I) PROPOSAL: integrate the PEF standard with guidelines on evaluation system 23rd March 2017 WEBINAR

6. PROPOSALS - planning WHEN WHAT WHO circulate/exchange detailed information on these issues define guidelines for a strategic approach to PEF promotion exchange the “standard questions set” improve questionnaire on Pillar 3 integrate the PEF standard with guidelines on evaluation system 23rd March 2017 WEBINAR