CSDCAS Lab: Applying Suggestions from the Plenary CAPCSD New Orleans April 21,2017 Julie Masterson Missouri State University Robert Ruiz & Karen Jacobs Liaison International

Plenary to Lab Plenary Topic: Current National Trends Illustrate how to run comparative reports Plenary Topic: Best Practices in Admissions Illustrate how to use work flow for evaluating applicants

WebAdMIT Standard Reports Set of pre-generated reports available in Report Manager

Report Manager

Report Manager – 4 report types Applicant Reports that focus specifically on applicants and data about those applicants at a specific organization Comparative A group of reports available in WebAdMIT that generally total or average applicant data and compare to the entire CSDCAS universe Decision A group of reports that contain information about the decisions entered for applicants Shared Applicant report User A group of reports that return data about WebAdMIT users at an organization

Comparative Report Example - GPA

Comparative Report Example – Race/Ethnicity

Applicant Report Example (pdf)

Efficiency

Using Workflow Planning is paramount Whiteboard to analyze your process How many touch points? What are the triggers? Does it result in a move to the step? Does it result in communication? One of the best ways to address the challenges inherent in admissions is to have a well thought out and easy to execute process. The centralized application systems have shown us that using workflow tools can assist in achieving this goal. 1 – Planning is the first step. Articulating the various roads that an application must travel to reach a decision is often not as easy as it sounds. Whiteboarding the process is a good first step. Use this as the foundation and build, reduce or tweak each cycle. 2- identify the touch points. What happens when a touch point is achieved? Communication? Move to the next step? Clearly identify the call to action for each stop in the workflow. 3- reference School House Rock.

Workflow and Data Collection Consider touch points as data collection buckets Be granular – Ex. Denied students – reasons can be different Allows you to do a better, more thorough and data driven forensic analysis at the end of the cycle Ability to respond to data requests quicker and with more detail Comparative reporting allows for checks throughout the cycle on whether you are meeting admissions goals (ex. diversity, gpa, etc.) Another benefit to creating well articulated workflow is that it provides you with the opportunity to collect information about the applicant pool that might have been lost otherwise. Ex. denied students – denied GPA, Denied GRE, Denied from the waitlist – all different reasons and all good info to have. Too many left on the waitlist? Do you need to open new seats? Comparative reporting – don’t need to wait until the end of a cycle to find out if you’ve been successful in meeting goals. Can change tactics mid-stream.

Workflow and Efficiencies Speed to decision A well constructed process, delivered effectively will move students through it more efficiently Offers an advantage – respond to top students quicker Go paperless Reduce unforced errors Ex. sending offer letters to the wrong students Increase accountability Systems approach. Submarine example.

Live Demo

Questions?