Validation Sample Study for a Shared Print Collection: Is It There?

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Presentation transcript:

Validation Sample Study for a Shared Print Collection: Is It There? Gwen Verkuilen-Chevalier Saint Anselm College – Geisel Library Head of Collection Development & User Services

Validation Study Conducted as a part of the Eastern Academic Scholars’ Trust (EAST) A small sample study to determine an availability metric that provided a rough estimate of the percentage of library holdings likely to be available Study also helped to assess the physical condition of the shared monograph collection Results were used by EAST’s Monograph Working Group to help determine the number of copies of each monograph that the partnership would retain

What is the Validation Study Each library received a list of 6,000 randomly selected titles from each library’s in-scope records: Libraries checked their local catalog and shelves to determine availability and to perform a quick condition assessment of the items

Validation Study Tool Google App Script written by EAST Data Librarian Sara Amato Allowed for “in the stacks” data collection Interacts with Google spreadsheet Available on GitHub

Validation Study Tool Easily accessible for all partner libraries Requires a wireless connection Laptop or tablet, recommended use of barcode reader

Validation Tool: Check Shelves

Results: Status 97% of monographs in the validation sample set were accounted for (either on the shelf or checked out) Items with a higher circulation were more likely to be missing

Results: Condition 90% of the titles were in average or excellent condition 10% of the titles were in poor condition

How Data Was/Will Be Used High percentage of titles accounted for and in good condition led to development of EAST’s retention model Data is currently undergoing a statistical analysis by EAST which will work to inform retention models for future cohorts

How Data Can Be Used Locally Received the spreadsheet with all of the data Review barcode errors/clean up data Review materials for repair

Thank you Gwen Verkuilen-Chevalier Saint Anselm College – Geisel Library Head of Collection Development & User Services