STEP Procedure ICM Sarajevo, 2017

Deadlines from DB Job Hunting Deadline October/November March/April not between 14 days prior and 7 days after the ICM Student Hunting Deadline Before 24th of December April/May Earliest Traineeship Start Eleven weeks after External Student Hunting deadline has passed

Job Hunting

Period of obtaining the traineeships by ELSA International, National and Local Groups. Conducted throughout the whole year More in Job Hunting Workshop

Traineeship Specification Form (TSF) Tools Deadlines Traineeship Specification Form (TSF) TSF Contract STEP Privacy Policy Launch Manual Uploading to Website Copyright! IFP Traineeship Providers Job Hunting Deadline For receiving TSFs 8.11.2017 31.3.2018 Final Website Upload Deadline For national/local STEPers to upload information from TSFs to STEP Website 10.11.2017 1.4.2018

Student Hunting / Promotion

Searching for applicants for the issued traineeships Closely connected with promotion STEP meetings for potential applicants

Promotion STEP Countdown STEP Launch STEP Countdown STEP Launch Tools Dates STEP Countdown 5, 3, 2, 1, Launch: 1 week STEP Launch Publication of STEP traineeships on STEP Website STEP Countdown 13.-19.11.2017 2.-8.4.2018 STEP Launch 20.11.2017 9.4.2018

Student Hunting Student Application Form (SAF) Tools Deadlines Student Application Form (SAF) Online available on STEP website once application period is opened How to apply online? STEP Internal Interface Manual Check, edit and approave by Local and then National Groups External Student Hunting Deadline For submitting SAF by applicants 18.12.2017 7.5.2018 Internal Student Hunting Deadline For local and national officers to check and approve the SAFs 22.12.2017 11.5.2018

Matching / Selection

Deadlines Matching Selection Ranking Matching information from TSF and SAF together Matching Team of ELSA International is sending links with matched applicants 23.12.2017 – 5.1.2018 12.5.2018 – 25.5.2018 Ranking Check TN provider’s interface regularly Assist them in filling out the ranking, inform IB about final ranking Selection IB is sending out accepting and rejecting emails Uploaded on STEP Website 26.1.2018 15.6.2018

Traineeship Realization / Reception

Traineeship Agreement After IB sends it to the applicant, get in touch with him and help him to get in touch with the traineeship provider and fill TA In countries where entering such an agreement involves extensive bureaucratic proceedings or where it is illegal, it is possible to use simplified version of the TA (Traineeship Confirmation)

Reception Period in which the Hosting Group prepares for hosting and hosts the trainee Different in every group (introductory email, accommodation, picking up at the airport/station, sightseeing, ELSA events etc.) Earliest Traineeship Start 5.3.2018 23.7.2018

Evaluation

Evaluation Form: for traineeship providers STEP Certificate Tools Traineeship Evaluation Form: for trainees, they have to fill it within 4 weeks after the end of the traineeship Evaluation Form: for traineeship providers STEP Certificate Testimonials

STEP Tools

Internal Regulations Decision Book Statutes and Standing Orders An official record of all decisions currently in force taken by the Council Makes it easy to organise the year General document which is like a “Constitution” of ELSA

STEP Tools: Officers Portal Handbooks, Manuals Documents Other useful tools STEP Handbook STEP Tutorial STEP Launch Manual STEP Internal Interface Manual How to apply online? STEP Coaching Strategy, External Communication Traineeship Specification Form (TSF) Student Application Form (SAF) Traineeship Agreement (TA) / Traineeship Confirmation Traineeship Evaluation Form (TEF) Evaluation Form (EF) Statistics Useful presentations Marketing materials Media Card STEP Countdown Testimonials STEP Certificates