802.11 2nd Vice Chair’s Report November 2013 May 2011 doc.: IEEE 802.11-11/0051r2 November 2013 802.11 2nd Vice Chair’s Report November 2013 Date: 2013-11-11 Authors: Adrian Stephens, Intel Corporation Adrian Stephens, Intel Corporation

November 2013 Introduction This presentation is a status update on attendance, membership, balloting and documentation matters. Adrian Stephens, Intel Corporation

ANA Status The latest database is 11-11/0270r18 (October 2013) November 2013 ANA Status The latest database is 11-11/0270r18 (October 2013) Changes since last meeting: TGaf final changes (from Sponsor Ballot comment resolutions) Adrian Stephens, Intel Corporation

November 2013 TGaj Inaugral voters 29 members attended the TGaj inaugural meeting (Sept 2012). Non-voters were granted immediate voting status – i.e., they are treated as an exception to the normal rules requiring “2 of 4 plenaries”. I propose to remove this exception after the March 2014 Plenary. This means they must meet the “2 of 4 plenaries” rule after March to maintain voting membership. Attendance at the January China Interim and March China Plenary suffices to maintain voting membership. Adrian Stephens, Intel Corporation

Current Membership Status May 2011 doc.: IEEE 802.11-11/0051r2 November 2013 Current Membership Status Status Number Aspirant 111 Potential Voter 48 Voter 323 Note, does not include effect of LB200 – 18 will lose membership Definitions: Aspirant: a member who has attended 1 qualifying meeting Potential Voter: a member who has attended 2 qualifying meetings and will become a voter at the start of the next plenary they attend Data as of 2013-09-15 Adrian Stephens, Intel Corporation Adrian Stephens, Intel Corporation

Recent voting member history May 2011 doc.: IEEE 802.11-11/0051r2 November 2013 Adrian Stephens, Intel Corporation Adrian Stephens, Intel Corporation

May 2011 doc.: IEEE 802.11-11/0051r2 November 2013 Recording Attendance It is a requirement that attendees record their participation at an 802.11 session and declare their affiliation. This record is usually made using the IMAT attendance system. If you wish to participate without recording attendance, send an email per session to the WG 2nd vice chair declaring your participation and affiliation. You cannot gain or maintain 802.11 voting membership using this method. You must record 75% attendance of eligible 802.11 slots in a session for that session to count towards gaining or maintaining 802.11 voting membership You need a single IEEE-SA web account The IEEE SA web account requires a working email address do not remove your email address from the account Use the email address associated with that web account when registering attendance If you change email addresses, update the web account, don’t create a new web account, or your membership status may not be calculated properly Record attendance using this URL: https://imat.ieee.org/attendance Adrian Stephens, Intel Corporation Adrian Stephens, Intel Corporation

Session graphic – Nov 2013 November 2013 17 Normal slots 4 extra slots May 2011 doc.: IEEE 802.11-11/0051r2 November 2013 Session graphic – Nov 2013 17 Normal slots 4 extra slots Sunday CAC Monday evening (Ethernet Anniversary) Tuesday editor’s Meeting Tuesday evening (Tutorials) Thursday CAC 75% attendance requires 13 slots attended Closing plenary requires only 1 registration for 2 slot credit Register once Source: 11-13/1241r0 Adrian Stephens, Intel Corporation Adrian Stephens, Intel Corporation

November 2013 Online Calendar This session’s meetings are also shown on the 802.11 calendar on the 802.11 home page (http://www.ieee802.org/11). This is a Google calendar “802_11_calendar@ieee.org” There are multiple ways of accessing this information, for example from a cell-phone, or as a remote calendar. Note: the schedule on this calendar will be updated, but any room changes will probably not be. Room changes will be posted on rooms. Adrian Stephens, Intel Corporation

Documentation November 2013 May 2011 doc.: IEEE 802.11-11/0051r2 Adrian Stephens, Intel Corporation Adrian Stephens, Intel Corporation

Local File Document Server information May 2011 doc.: IEEE 802.11-11/0051r2 November 2013 Local File Document Server information Local FTP server: ftp://griffin.events.ieee.org (anonymous) External Document Server https://mentor.ieee.org/802.11/documents   Adrian Stephens, Intel Corporation Adrian Stephens, Intel Corporation

Synchronizing while at the meeting November 2013 Synchronizing while at the meeting Particularly important when external bandwidth is limited and unreliable Use anonymous ftp Host: ftp://griffin.events.ieee.org User: anonymous Password: <your-email-address-here> Destination directory: /802.11/13 Freeware tools are available, for example search for “syncback free” ** ** Other tools are available. The IEEE does not endorse the use of any particular tool. Adrian Stephens, Intel Corporation

May 2011 doc.: IEEE 802.11-11/0051r2 November 2013 Email Reflectors There is an email reflector for the working group, plus one for each task group. Write access to the reflectors allowed for those who are members with status: aspirant, nearly-voter, potential-voter, voter. To make a request, visit the reflector request page: http://www.ieee802.org/11/Reflector.html Gathers information and sends an email to Vice Chair If you change email address – please let me know. I will perform a global change to the list servers. Public read access to all reflectors is available via the 802.11 home page http://www.ieee802.org/11 on the “WG Email” menu. Adrian Stephens, Intel Corporation Adrian Stephens, Intel Corporation

November 2013 Wednesday Adrian Stephens, Intel Corporation

Metadata repair project November 2013 Metadata repair project ~8000 documents on mentor have “N/A” for the Author (Affiliation) field. These were largely the result of moving between various documentation systems. At the request of 802.11, IEEE-SA provided a feature to download, correct, and upload the metadata. I “crowdsourced” the collection of corrected metadata to 802.11 members. Over a period of a few weeks, they supplied the corrected data, which have now been uploaded. Adrian Stephens, Intel Corporation

Thank you! November 2013 Volunteer Count of Rev Edward 4772 Chris 947 Jean-Pierre 687 Filip 297 Adrian 267 GeorgeV 250 Rene 206 DaveH 141 Ron 127 HenryP 110 Shahrnaz 107 Rick 81 Stephen 62 (blank) Grand Total 8054 Adrian Stephens, Intel Corporation

November 2013 Reference Adrian Stephens, Intel Corporation

802.11 Assigned Numbers Authority (ANA) November 2013 802.11 Assigned Numbers Authority (ANA) The 802.11 ANA is Adrian Stephens The purpose of the ANA is to ensure we have no conflicts for numbers between parallel 802.11 developments. Such a conflict has the potential to create interoperability problems. The ANA Process: Request by TG Editor (or TG chair) to ANA ANA checks for conflicts with TG Editors ANA issues revised spreadsheet showing any changes Adrian Stephens, Intel Corporation

November 2013 WG Balloting - ePoll Each WG letter ballot sequence (i.e., task group) has its own voting pool set to the voting members of 802.11 at the time the ballot first reaches 75% approval. I get asked all the time “should I vote on this ballot” The answer is “go check the voters list published with each and every ballot”. There’s a link on the 802.11 home page during the ballot. The mechanism we will use to collect votes/comments is the ePoll mechanism provided by the IEEE-SA. Use either individual comments or the template .csv spreadsheet provided. Can also supply comments using .xls format You will need to sign in using your IEEE-SA web account Last ballot (LB187) was successful – people seem to be getting used to the technology quickly. If you are new to writing comments or comment resolutions, please see document 11-11/1625. Adrian Stephens, Intel Corporation

November 2013 Reciprocal Credit An 802.11 voting member will get attendance credit for attending any of the following groups: 802.18 (Radio Regulatory TAG) 802.19 (Coexistence WG) OmniRAN ECSG SG 802.24 (Smart Grid TAG) Note that this means you can maintain 802.11 voting status while attending these groups, but you cannot gain 802.11 voting status. For 802.18 / 802.19 / ECSG SG attendance – There should be an option under IMAT to record reciprocal credit. Adrian Stephens, Intel Corporation

Meeting attendance – last 11 years November 2013 Meeting attendance – last 11 years Adrian Stephens, Intel Corporation

Membership by Country and Region November 2013 Membership by Country and Region Adrian Stephens, Intel Corporation

Membership – Historic Data November 2013 Membership – Historic Data Adrian Stephens, Intel Corporation

November 2013 Adrian Stephens, Intel Corporation