Re@WBC Project Management Platform Jelena Manojlović University of Niš Faculty of Science and Mathematics

What is Project Management Platform? Documents and files management Creating and tracking project issues E-mail notification of any action Making calendars – scheduling meetings

How to access to Project Management Platform? www.rewbc.ni.ac.rs

Home Page Projects My account

ReWBC Workpackages (WP1 – WP6) ReWBC Financial mngt Two root Projects: ReWBC Workpackages (WP1 – WP6) ReWBC Financial mngt Key Financial Document Staff Coast Travel Coast & Coast of Stay Equipment Other ReWBC Workpackages are divided to TASKS ReWBC Financial mngt is divided by each of ReWBC partners Users are grouped by Roles (coordinators + partners) Access rights Each user may be a member of more then one group

Main Menu Title bar Title bar with WorkPackage label & Task label with Financial mngt label Title bar with WorkPackage label & Task label

WP Main Menu Overview: find list of tasks in selected WP Activity : find all issues (new and updated), uploaded documents Calendar : find all important dates for your participation in ReWBC WorkPackage Important Note: All issues, documents, meetings, calendar and activity inputs are related only to current WorkPackage & WorkPackage Task which has been initially selected !!!

Issue Documents Calendar Meeting Activity WP3 WP3.4 Important Note: All issues, documents, meetings, calendar and activity inputs are related only to current WorkPackage & WorkPackage Task !!!

WP3 Activity WP3.1 Documents WP3.2 Documents WP3.3 Documents WP3.1 Issues WP3.2 Issues WP3.3 Issues

WP 3 Activity WPTask 3.1 Activity Documents Issues WPTask 3.2 Activity WPTask 3.3 Activity

Activity Issue Documents Calendar Meetings Projects WorkPackages Task WP1 WP2 WP3 WP4 WP5 WP6 Task T2.1 T2.2 T2.3 T2.4 T2.5 T2.6 Main Menu Action Activity Issue Documents Calendar Meetings

Projects Financial mngt Main Menu Action Activity Issue Documents Key Financial Documents Stuff Coast Travel Coast & Coast of Stay Equipment Printing and Publishing Other Main Menu Action Activity Issue Documents Calendar Meetings

WP2 Overview

WP & WP Task Activity Date Activity : find all issues and uploaded documents related to selected WP or to selected WP Task All activities related to each WP Task can be found also in Activity list of WP

DOCUMENTS Choose WP Choose WP Task Select Documents Upload document E-mail notification of new uploaded documents to all users deployed on WorkPackage Task with a direct link to the new document

Documents List of all Documents concerning user participation into ReWBC WP are accessible through Documents or Activity from the Main Menu of certain WorkPackage

Documents may be downloaded, edited by another user and uploaded again Modified Title Size Version Author Documents may be downloaded, edited by another user and uploaded again

Hyperlink used to download Document Document details Icon used to add new revision of Document

Use to upload revised version of Document New Revision [+] Use to upload revised version of Document Icon used to download Document

Updated (changed) file may be uploaded with the same or with a different name System will recognize File with the same Title and it will automatically change file Version (0.1 – 0.2 - 0.3 etc.) E-mail notification of uploaded updated versions of documents to all users deployed on WorkPackage WP3-Doc1 Version 0.1 By User 1 WP3-Doc1 Version 0.2 By User 2 WP3-Doc1 Version 1.0 By User 3

To see all previous versions of Document Document details Icon To see all previous versions of Document Version 0.2 Hyperlink used to download latest version of document

Icon used to download specific version of Document

ISSUES Making new Issue Updated existing issue Choose WP Choose Task New Issue E-mail notification of new issues to all users deployed on WorkPackage with a direct link to the new issue

New Issue

Types of Issues Organize Request information Report Support (discussion groups)

Issue Priority Low Normal High Urgent Immediate

Start date + Due date Issue Start date & Issue Due date is automatically added to Calendar to all users deployed on WorkPackage

Issues Subject is Hyperlink used to edit Issue List of all Issues concerning user ReWBC WP participation are accessible through Issues or Activity from the Main Menu of certain WorkPackage & WorkPackage Task

Update

Status of updated issue In Progress Resolved Feedback Closed Rejected Priority of updated issue Low Normal High Urgent Immediate

Issue main window with latest data (status + priority + descriptions + uploaded files etc.) Issue updates History with all important steps have been taken during issue update

Choose WP Select Calendar Choose WP Select Meetings CALENDAR and MEETINGS Choose WP Select Calendar Choose WP Select Meetings Calendar contains all WP Issues - Beginning& Ending days E-mail notification of New Meetings and New Doodles

Calendar

Hyperlink used to track Issue through Calendar

New Meeting MeetingCalendar

Hyperlink used to track Meeting through Calendar

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